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Office of Management & Finance

Office of the Chief Administrative Officer

Phone: 503-823-5288

1120 SW 5th Ave, Room 1250, Portland, OR 97204

More Contact Info

(PY) Payroll


Table of Contents

(Printable Version)

Bureau Timekeeper Supervisor

Bureau Timekeeper Supervisor (RP_S_PY_BUR_TIMEKEEPER_SUPERVI) 

The Bureau Timekeeper Supervisor processes one-time payments (such as earnings and employee reimbursements for clothing, equipment allowance, etc.) and initiates Off-Cycle payment requests at the bureau level.  The Timekeeper Supervisor also uses the wage type reporter to view and access payroll information to respond to their employees’ questions or inquiries.

Payroll Admin Timekeeper/Supervisor Training

Work Instructions

PA30 IT0015 Clothing Allowance Taxable Change Cost Assignment

PA30 IT0015 Clothing Allowance Taxable

PA30 IT0015 Clothing Reimbursement Non-Taxable

PA30 IT0015 Create One-Time Employee Reimbursement

PA30 IT0015 Education Reimbursement Non-Taxable

PA30 IT0015 Education Reimbursement Non-Taxable2

PA30 IT0015 Education Reimbursement Taxable Change Cost Assignment

PA30 IT0015 Education Reimbursement Taxable

PA30 IT0015 Equipment Reimbursement Non-Taxable Change Cost Assignment

PA30 IT0015 Equipment Allowance Taxable

PA30 IT0015 Equipment Reimbursement Non-Taxable

PA30 IT0015 Mileage Reimbursement Non-Taxable Change Cost Assignment

PA30 IT0015 Mileage Reimbursement Non-Taxable

PA30 IT0015 Mileage Reimbursement Taxable Change Cost Assignment

PA30 IT0015 Mileage Reimbursement Taxable

PA30 IT0267 Additional Off-Cycle Payments

Change Documentation

12 November 2013: updated web-based training

3 September 2013: added web-based training

22 August 2013: updated role description; added work instructions


Central Payroll Administration

Payroll Process Administrator (RP_S_PY_PAYROL_PROCES_ADMNSTR)

Payroll Administrator (RP_S_PY_PAYROLL_ADMINISTRATOR)

The Payroll Process Administrator performs the overall payroll processing needed to accurately calculate employee paychecks, process subsequent payroll activity like posting payroll results to the general ledger, quarterly and annual tax reporting, and off-cycle payroll and maintenance of payroll infotypes.

The Payroll Administrator performs regular and off-cycle payroll processing, maintains HR master data, and PERS reporting.

Work Instructions

PA03 Execute Payroll Control Record

PA30 IT0009 Maintain Employee Bank Details

PA30 IT0014 Create Recurring Deduction - Charitable

PA30 IT0057 Create Union Dues Membership Fees Deduction

PA30 IT0161 Create IRS Tax Withholding Limits

PA30 IT0194 IT0195 Create Garnishment Document

PA30 IT0210 Maintain Withholding Information

PA30 IT0216 Create Garnishment Adjustment

PA30 IT0267 Create Workers Comp Off-Cycle Payments

PA70 Enter Multiple Entries for One Transaction

PC00_M10_CALC Run Payroll

PC00_M10_CALC_SIMU Run Payroll Simulation

PC00_M10_CDTC Pre-Process DME

PC00_M10_FFOC Create Check File

PC00_M10_REC Run Payroll Reconciliation Report

PC00_M99_CIPC Review Non-Posted Payroll Results

PC00_M99_CIPE Create Posting Run to Financial Accounting

PC00_M99_FPAYM Create ACH File

PC00_M99_PPM Post Payroll Payments to Accounting

PC00_M99_URME Evaluate Remittance

PC00_M99_URMP Create Third-Party Remittance Posting Items

PC00_M99_URMR Reconcile Remittance Posting Items

PCP0 Process Third-Party Remittances to Accounting

PCP0 FI Posting

PUOC_10 Complete Off-Cycle Payroll Activities in the Workbench

PUOCBA Batch Subsequent Off-Cycle Activities

S_ALR_87014259 Run Payroll Journal

ZHRT_SSNVS SSN Verification Download

ZPY_Direct_Deposit_C Create Direct Deposit Advice Spool

Change Documentation

21 August 2013: updated role descriptions; added work instructions


Central Payroll Time Benefits Reviewer

Central Payroll Time Benefits Reviewer (RP_S_HR_CENTRAL_PY_TM_BN_REVWR) 

The Central Payroll Time Benefits Reviewer reconciles payroll and benefits ledger accounts, prepares a summary monthly report and audit schedules for the general ledger accounts, and tests new wage types and mapping to general ledger accounts.

Work Instructions

PC00_M99_CWTR Run Wage Type Reporter

ZFIPYFORWT Run Payroll and Financial Object Detail Report with Wage Types

Change Documentation

7 November 2013: added work instructions

22 August 2013: updated role description


Check Printing Processor (Auditors Office)

Check Printing Processor (RP_S_PY_CITYAUDITOR_CHECKPRINT) 

The Check Printing Processor prints payroll checks from the check spool created by Central Payroll.

Work Instructions

SP01 Print Checks from Spool

Change Documentation

22 August 2013: updated role description; added work instruction


Class Comp Processor

Class Comp Processor (RP_S_PY_CLASS_COMP_PROCESSOR)  Role Description:

The Class Comp Processor updates the PERS OT code table.

Work Instructions

ZHRT_PERS_OTCODE Maintain PERS Average Overtime Table

Change Documentation

22 August 2013: updated role description; added work instruction


COPPEA Employee Professional Development Fund Processor

COPPEA Employee Professional Development Fund Processor (RP_S_PY_COPPEA_EE_PDF_PROCESSR)

This role will give the user the ability to process COPPEA employee education reimbursements

Job Aids and Work Instructions

Job Aid

PY_PFD_COPPEA Professional Development Fund (PDF) Employee Reimbursement Process

Work Instructions

PA30 IT0015 STy5R04 Process COPPEA Non-Taxable Professional Development Fund Reimbursement

PA30 IT0013 STy5R34 Process COPPEA Taxable Professional Development Fund Reimbursement

Change Documentation

22 August 2013: updated role description; added job aid and work instructions


Payroll Administrator, Payroll Process Administrator

Payroll Administrator (RP_S_PY_PAYROLL_ADMINISTRATOR) 

Payroll Process Administrator (RP_S_PY_PAYROL_PROCES_ADMNSTR)

The Payroll Process Administrator and Payroll Administrator participates in regular payroll processing, maintains HR master data, off-cycle payroll, and PERS reporting.

Work Instructions

DDNTK: Deductions Not Taken Variant, Payroll Journal

Change Documentation

17 April 2014: added DDNTK: Deductions Not Taken Variant, Payroll Journal

22 August 2013: updated role description


Payroll FPD&R Processor

Payroll FPD&R Processor (RP_S_PY_FPDR_PROCESSOR)

The Payroll FPD&R Processor reads Fire and Police Disability (FPD&R) Fund members' employee information to generate reports for accurate pension and disability calculations.

Change Documentation

22 August 2013: updated role description


Risk WC Processor

Risk WC Processor (RP_S_PY_RISK_WC_PROCESSOR) 

The Risk Workers Compensation (WC) Processor processes time loss related payments and deductions, and initiate payments through an off-cycle check request.

Work Instructions

PA20 IT0001 IT0008 Verify Employment

PA30 IT0015 Create One-Time Employee Reimbursement

PA30 IT0267 Create Workers Comp Off-Cycle Payments

PC00_M10_REC Display Risk Payroll Reconciliation Report

PC00_M10_REC Run Payroll Reconciliation Report

Change Documentation

22 August 2013: updated role description; added work instructions


Timekeeper Payroll Reviewer

Timekeeper Payroll Reviewer (RP_S_PY_TIMEKPR_PAYROLL_REVIEW)

The Timekeeper Payroll Reviewer has access to detailed payroll information (i.e. online pay statements and payroll results) needed for addressing employee pay questions.

Web-Based Training and Work Instructions

Timekeeper Review Payroll Results Training

Work Instructions

PC00_M10_REC Run Payroll Reconciliation Report

Change Documentation

12 November 2013: updated web-based traininig

4 September 2013: added web-based training

22 August 2013: updated role description; added work instructions


Treasury

Treasury (RP_S_PY_TREASURY) 

The Treasury role allows the user to determine the total net pay for the pay period for funding purposes.  This will also give the user the ability to view  the check register and provide customers requested check information, i.e. check number, check amount, if the check was reversed, replaced, voided, etc. 

Work Instructions

ZPY_PAYR Display Table PAYR in Treasury

Change Documentation

22 August 2013: updated role description; added work instruction


Treasury Check Encasher

Treasury Check Encasher (RP_S_PY_TREASURY_CHEK_ENCASH)

The Treasury Check Encasher clears checks.

Change Documentation

22 August 2013: updated role description