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Office of Management & Finance

Office of the Chief Administrative Officer

Phone: 503-823-5288

1120 SW 5th Ave, Room 1250, Portland, OR 97204

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(TM) Time Management


Table of Contents

(Printable Version)

Timekeeper

Timekeeper (RP_S_TM_TIMEKEEPER)

The Timekeeper is responsible for correctly recording and managing time information in the SAP system for employees assigned to them.  The Timekeeper will also respond to any time evaluation issues and make necessary corrections. 

Timekeeper User Guide

The Timekeeper User Guide contains most of the files previously on the Time/Payroll web site, including job aids and work instructions.

Job Aids and Work Instructions

Job Aids

City Sick Time information and resources

Holiday Entry

Holiday Generation Program Quick Reference

Multiple Entry

Work Instructions

PA30 Delimiting IT2012 Time Transfer Specification (SWITCH) Records

PT50 Quota Overview 

ZHRT_CATS_HOL_AUDIT Holiday Audit Report

ZHRT_QUOTA_AUDIT Quota Audit Report

ZHRT_QUOTA_DETAIL Quota Detail Report

ZPT_BAL00 Custom Cumulated Time Evaluation Results

Change Documentation

5 May 2014: added link to BHR's City Sick Time resources

1 May 2014: updated Timekeeper User Guide, added PT50 Quota Overview

11 April 2014: added ZHRT Quota Audit Report

28 February 2014: added PA30 Delimiting IT2012 Time Transfer Specification (SWITCH) Records

8 January 2014: updated Holiday Job Aid (Holiday Entry), Holiday Generation Program Quick Reference, and Holiday Audit Report work instructions

6 January 2014: updated Holiday Job Aid (Holiday Entry) and Holiday Generation Program Quick Reference

18 September 2013: added Quota Detail Report work instruction

9 September 2013: added work instruction

5 September 2013: added user guide

1 August 2013: added work instructions


FMLA Coordinator

FMLA Coordinator (RP_S_TM_BUREAU_FMLA_COORDINATO)

The FMLA Coordinator checks and creates leave requests and assigns and unassigns absences in the FMLA Workbench.

FMLA User Guide

Job Aids and Work Instructions

Job Aid

FMLA E-mail Enhancement Spreadsheet

Work Instruction

ZPT_BAL00 Custom Cumulated Time Evaluation Results

Change Documentation

23 April 2013: updated FMLA Workbench User Guide

16 October 2013: added FMLA E-mail Enhancement Spreadsheet

9 September 2013: added work instruction

5 September 2013: updated role description

6 August 2013: process flow graphic added


FMLA Processor

FMLA Processor (RP_S_TM_BUREAU_FMLA_PROCESSOR)

The FMLA Processor views requests in the Workbench, enters FML absences in CAT2 when appropriate, and assigned and unassigns absences in the Workbench.

FMLA User Guide

Job Aids and Work Instructions

Job Aids

FMLA E-mail Enhancement Spreadsheet

Work Instruction

ZPT_BAL00 Custom Cumulated Time Evaluation Results

Change Documentation

16 October 3013: added FMLA E-mail Enhancement Spreadsheet

9 September 2013: added work instruction

5 September 2013: updated role description

6 August 2013: process flow graphic added


FMLA Reviewer

FMLA Reviewer (RP_S_TM_CENTRAL_FMLA_REVIEWER}

The FMLA Reviewer role is used by appropriate Central BHR personnel to assist in the communications with Bureaus on FMLA status and to assist the Central BHR FMLA Manager.

FMLA User Guide

Change Documentation

23 April 2014: updated FMLA Workbench User Guide

5 September 2013: updated role description


LTD Administrator

Long-Term Disability (LTD) Administrator (RP_S_TM_LTD_TIME_ADMINISTR)

 This role allows the user access to view CAT3 (time entry). 

Change Documentation
9 September 2013: updated role description


FPD&R Administration

Fire and Police Disability & Retirement (FPD&R) Administration (RP_S_TM_FPDR_ADMINISTRATION)

This role allows the user to display/monitor time data for Police and Fire personnel when they are using FPDR time.
Work Instructions

ZPT_BAL00 Custom Cumulated Time Evaluation Results

Change Documentation

9 September 2013: updated role description, added work instruction


Workers' Comp Admin

Workers' Compensation Administrator (RP_S_TM_WORKERS_COMP_ADMIN)

The Workers' Comp Admin allows the user to display time data for all employees in order to monitor on-going or new on-the-job injury claims by employees.  The purpose of this role is to monitor claims which may require time loss payments from OMF-Risk Management and to coordinate with Bureau Timekeepers regarding any possible supplemental payments to be made by the Bureau.

Work Instruction

ZPT_BAL00 Custom Cumulated Time Evaluation Results

Change Documentation

9 September 2013: added work instruction; updated role description


Time Reviewer

Time Reviewer (RP_S_TM_TIME_REVIEWER)

The Time Reviewer reviews time sheet data.

Work Instruction

ZHRT_QUOTA_AUDIT Quota Audit Report

ZPT_BAL00 Custom Cumulated Time Evaluation Results

Change Documentation

11 April 2014: added ZHRT Quota Audit Report

9 September 2013: added work instruction


Central Time Administrator

Central Time Administrator (RP_S_TM_CENTRAL_TIME_ADMINISTR)

The Central Time Administrator oversees quote adjustments, maintains time master data, runs time evaluations, and monitors time evaluation messages.

Work Instructions

IT2006 Absence Quota Manual Delimit

IT2006 Sick Time Off Absence Quota Manual Delimit

PA30 Decrease Quota Balance

PA30 Delimiting IT2012 Time Transfer Specification (SWITCH) Records

PA30 Increase Quota Balance

PA30 Process Catastrophic Leave Donations

PA30 Quota Compensation

PC00_M10_REC Run Payroll Reconciliation Report

PC00_M99_DLGA20 Cumulation Wage Types

PY_PT60 Run Time Evaluation

ZHR_OPS_ADHOCQ Ad Hoc Query Identify Duplicate Quota Bucket

ZHRT_QUOTA_AUDIT Quota Audit Report

ZPT_BAL00 Custom Cumulated Time Evaluation Results

Change Documentation

3 September 2014: added ZHR_OPS_ADHOCQ

1 May 2014: added IT2006 work instructions

11 April 2014: added ZHRT Quota Audit Report

28 February 2014: added PA30 Delimiting IT2012 Time Transfer Specification (SWITCH) Records

25 October 2013: added Cumulation Wage Types work instruction

9 September 2013: added work instruction

22 August 2013: updated role description; added work instructions