Skip to Main Content View Text-Only

Office of Management & Finance

Office of the Chief Administrative Officer

Phone: 503-823-5288

1120 SW 5th Ave, Room 1250, Portland, OR 97204

More Contact Info

(BN) Benefits


Table of Contents

(Printable Version)

Benefits, BHR Staff

Benefits, BHR Staff (RP_S_BN_BENEFITS_FULL_ACCESS)

Role allows access to manage plans for employees in the Medical, Dental, Vision, Long Term disability, Supplemental Life, Basic Life, Flexible Spending Accounts, Program of plans and the reporting responsibilities.  Role ensures HR master data integrity and accuracy. 

Role allows reporting access of new hires, flexible employee data, employee history report, gender by seniority statistics, logged changes, wage type reporter, Display Organization and Staffing, Ad Hoc Query: Benefts, Info set Query: Benefits, Report of FMLA Leaves, Report of Hours for Positive Pay Standard Hours,  Benefitfocus Demographic Comparison, and General Table Display of Master Data. This role allows entering deductions for the employee, and employer into info type 0014 and 0015.  Role allows unlocking/approving those info types if data is correct according to business rules. 

Role allows display access personal data, Actions, Organizational Assignment, Addresses,  Health Benefits (within IT0014), Basic pay, work schedules, date specifications, savings plans (IT0169), Misc. plans (IT0377), Absences, attendances, payroll status, FMLA events, quota overview, and SAP entry and leave reporting. 

Job Aids, Reports, and Work Instructions

Job Aid

Maintaining Text for an Infotype

Reports

S_AHR_61016129 Employee History Report

S_AHR_61016362 Display Flexible Employee Data

S_PH9_46000172 Wage Type Reporter

ZHR_REPORTOFLEAVES Report of Leaves

Work Instruction

PA30 Additional Payments and Deductions IT0015

PC00_M10_REC Run Payroll Reconciliation Report

Change Documentation

20 August 2013: added job aid, reports, and work instructions

6 August 2013: Role description updated


Deferred Compensation Administrator

Deferred Compensation Administrator (RP_S_BN_DEFERRED_COMPENS_ADMI) 

Role allows access to manage enrollment of employees in the deferred compensation plan and the reporting responsibilities within the IT0169.  Role ensures HR master data integrity and accuracy for the deferred compensation program.  Role allows unlocking/approving those info types if data is correct according to business rules.

Role allows reporting access of the following:  Wage type reporter, new hire reporting, flexible employee data, employee history reports, Date monitoring, Display Organization and Staffing, gender by age statistics, Payroll Reconciliation, Employee Participation, Changes to Benefit Elections, Deferred Comp Participation , Payroll Simulation, Payroll Results, Deferred Comp Reconciliation and the SAP entry and leave reports.

Role allows display access to the following actions: Actions, Organization assignment, Personal data, addresses, Work schedule, Basic Pay, Date Specifications, and Third party remittance.

Role will be assigned to the Deferred Compensation Administrator in Human Resources and a backup.

Job Aids, Reports, and Work Instructions

Job Aid

Maintaining Text for an Infotype

Reports

S_AHR_61016129 Employee History Report

S_AHR_61016362 Display Flexible Employee Data

S_PH9_46000172 Wage Type Reporter

S_PH9_46000218 Gender by Age Statistics Report

Work Instruction

HRBEN0001 Enrollment 

HRBEN0003 Participation Monitor 

HRBEN0072 Participation 

PA30 Savings Plans 457 IT0169

PC00_M10_REC Run Payroll Reconciliation Report

ZHRT_DEF_COMP_LIMIT Deferred Compensation Limits

Change Documentation

11 September 2014: added HRBEN0001, HRBEN0003, HRBEN0072, and ZHRT_DEF_COMP_LIMIT work instructions

20 August 2013: added job aid, reports, and work instructions

6 August 2013: Role description updated


PERS Administrator

PERS Administrator (RP_S_BN_PERS_ADMINISTRATOR) 

Role allows access to manage enrollment in the PERS program and the reporting responsibilities.  Role ensures HR master data integrity and accuracy for the PERS Pension Plan.  

Role allows reporting access to the following: new hire reporting, flexible employee data, employee history reports, wage type reporting, and Display Organization and Staffing, Employee Participation, Changes to Benefit Elections, Headcount Changes, Working Time and Time Evaluation Results, and Payroll Reconciliation.

This role is also allowed to maintain access for entering deductions for the employee and employer into info type 0169.  Unlocking/approving those info types if data is correct according to business rules.    

Role allows display access for the following: Actions, Organizational assignment, Personal Data, Addresses, Basic Pay,  date Specifications, Employee remuneration statements, Absences, Attendances, Quota overview and SAP Entry and Leave reports.

Role will be assigned to the PERS Administrator in Human Resources and a backup. 

Job Aids, Reports, and Work Instructions

Job Aid

Maintaining Text for an Infotype

Reports

S_AHR_61016129 Employee History Report

S_AHR_61016362 Display Flexible Employee Data

S_PH9_46000172 Wage Type Reporter

Work Instruction

HRBEN0003 Participation Monitor

PA30 Savings Plans PERS IT0169

PC00_M10_REC Run Payroll Reconciliation Report

Change Documentation

11 September 2014: added HRBEN0003 work instruction

20 August 2013: added job aid, reports, and work instructions

6 August 2013: Role description updated


Trip Administrator

Trip Administrator (RP_S_BN_TRIP_ADMINISTRATOR) 

Role allows access to manage the enrollment of employees in the TRIP program and the reporting responsibilities.  Role ensures HR master data integrity and accuracy.  This role allows entering deductions for the employee and employer into info type 0014, IT0015 and entering new plans into info type 0377.

Role allows display access to personal data, actions, Organization assignment, and the address information. Role allows reporting access of the following reports: wage type reporter, SAP entry and leave report, New Hire reporting, Flexible Employee data, Employee History report, Benefit Costs & Contributions, Headcount Changes and Display and Organization assignment.

Role will be assigned to the TRIP Administrator in Human Resources and a backup.

Job Aids, Reports, and Work Instructions

Job Aid

Maintaining Text for an Infotype

Reports

S_AHR_61016129 Employee History Report

S_AHR_61016362 Display Flexible Employee Data

S_PH9_46000172 Wage Type Reporter

Work Instructions

HRBEN0003 Participation Monitor

PA30 Miscellaneous Plans IT377

Change Documentation

11 September 2014: added HRBEN0003 work instruction

20 August 2013: added job aid, reports, and work instructions

6 August 2013: Role description updated