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Office of Management & Finance

Office of the Chief Administrative Officer

Phone: 503-823-5288

1120 SW 5th Ave, Room 1250, Portland, OR 97204

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Grants Management


Provide financial grants management services and guidance to all City bureaus receiving grants to ensure compliance with all regulations and requirements.

Core Services
For all Clients

  • Assist bureaus’ staff in preparing/submitting grant applications; act as a technical resource for bureaus’ grant writers
  • Provide assistance to bureaus writing grant ordinances
  • Enter and maintain grants’ information in SAP/Grants Module, create SAP grants accounts receivable documents and submit expenses to grantors for reimbursement
  • Prepare required annual Schedule of Expenditures of Federal Awards (SEFA)
  • Prepare/submit required grant financial reports to grants and assist bureaus with submission of progress and other reports as applicable   

Additional Services
For a subset of Clients

  • Minimize potential financial liability Citywide by ensuring only allowable costs are charged to grants and prevent findings from grantors and auditors
  • Maximize City’s cash flow from grantors
  • Serve as City’s point of contact with federal, state, and private grantors
  • Assist bureaus’ staff with grant budget development and tracking of grant revenues and expenditures