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Office of Management & Finance

Office of the Chief Administrative Officer

Phone: 503-823-5288

1120 SW 5th Ave, Room 1250, Portland, OR 97204

More Contact Info

About Business Operations

Grants Management

Description

Provide financial grants management services and guidance to all City bureaus receiving grants to ensure compliance with all regulations and requirements.

Core Services
For all Clients

  • Assist bureaus’ staff in preparing/submitting grant applications; act as a technical resource for bureaus’ grant writers
  • Provide assistance to bureaus writing grant ordinances
  • Enter and maintain grants’ information in SAP/Grants Module, create SAP grants accounts receivable documents and submit expenses to grantors for reimbursement
  • Prepare required annual Schedule of Expenditures of Federal Awards (SEFA)
  • Prepare/submit required grant financial reports to grants and assist bureaus with submission of progress and other reports as applicable   

Additional Services
For a subset of Clients

  • Minimize potential financial liability Citywide by ensuring only allowable costs are charged to grants and prevent findings from grantors and auditors
  • Maximize City’s cash flow from grantors
  • Serve as City’s point of contact with federal, state, and private grantors
  • Assist bureaus’ staff with grant budget development and tracking of grant revenues and expenditures