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Office of Management & Finance

Office of the Chief Administrative Officer

Phone: 503-823-5288

1120 SW 5th Ave, Room 1250, Portland, OR 97204

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Q1: Chief Administrative Officer Jack D. Graham's Calendar: January 1 - March 31, 2012

Office of Management & Finance

Chief Administrative Officer Jack D. Graham

 

Reporting Calendar for Quarter 1:  January 1 - March 31, 2012

January 2012

 Monday 

 Tuesday

 

Wednesday 

 

Thursday 

 

Friday 

 

2  

HOLIDAY 

10:00-1:00

VMC

1:00-1:30

BHR Director

1:30-2:30

Mayor Adams

4:00-5:00

Sr. Bus Ops Manager

9:00-11:00

EBS Project Planning 

1:00-2:00

COS Jimenez

2:30-3:00

Management Analyst

3:00-4:00

Columbia Biogas Planning

4:15-5:00

Sr. Bus Ops Manager & Principal Management Analyst

8:30-10:00

EBS Steering Committee Meeting

10:00-11:00

BIBS Director

11:00-11:30

COS Jimenez

11:30-1:00

Bureau Director's Lunch

1:00-5:00

VMC

6

9:00-10:00

Management Analyst

1:00-2:00

Bus Ops Management Analyst

2:30-4:00

Meet & Greet - Facilities

 

9

9:00-11:00

OMF Core Leadership Team Meeting

1:00-4:00

Core & Extended Leadership Team Meeting

 

10

10:00-1:00

VMC

2:00-3:00

Commissioner Saltzman

2:30-3:00

Management Analyst

3:15-3:45

Revenue Bureau Director

4:30-5:00

BHR Director

11

9:00-11:00

BHR Director  

1:00-2:00

COS Jimenez

2:15-3:00

BHR Director

3:00-4:30

EBS Project Planning

4:00-5:00

BIBS Director

 

12

8:30-9:00

CFO 

9:00-10:00

CTO

10:30-12:00

Planning & Develpment Director's Meeting

1:00-5:00

VMC

13

7:30-8:30

Meet & Greet - Fleet

9:00-10:00

Management Analyst

10:00-11:00

CFO

1:30-3:00

Disaster Policy Council Meeting

3:00-3:30

Portland Plan Discussion

3:30-4:30

Columbia Biogas 

16

HOLIDAY

17

8:00-9:00

Strategic Planning 

9:00-9:30

Bus Ops Budget Presentation

9:30-10:00

Sr. Financial Analyst

10:00-1:00

VMC

1:30-2:00

COS Jimenez

2:00-3:00

EBS Review 

3:00-5:00

OMF Advisory Committiee Meeting

18

8:00-9:00

CGIS Manager 

9:00-10:00

EBS Staff Meeting

10:00-11:00

Columbia Biogas

11:00-12:00

BIBS Director

1:00-2:00

COS Jimenez

2:00-3:00

Revenue Bureau Director 

3:00-4:00

Sr. Bus Ops Manager 

19

8:30-9:00

Meet & Greet - EBS

9:00-10:30

OMF LMC

10:30-11:00

PAC Meeting

11:00-12:00

Commissioner Leonard

1:00-5:00

VMC

20

7:30-8:30

Meet & Greet - Fleet 

9:00-10:00

Management Analyst

10:00-10:30

Budget Review 

10:30-11:30

City Treasurer

1:00-2:30

BTS Meet & Greet - Server & Data Center Team 

3:00-4:00

Meet & Greet - Park Director 

4:00-5:00

COS Ames

23

9:00-11:00

OMF Core Leadership Team Meeting

11:00-11:45

Mayor Adams

2:00-3:00

CFO & BHR Director

3:00-4:30

Commissioner Leonard

24

8:00-8:30

Revenue Bureau Director 

12:00-1:00

Mayor Adams

1:30-3:00

PSSRP Executive Steering Committee Meeting

3:00-4:30

BTS Meet & Greet - Business Solutions

4:30-5:00

EBS Manager 

25

1:00-2:00

Deputy COS Yocom

2:00-2:30

BIBS Director

2:30-3:00

Bus Ops Budget Review

3:00-5:00

EBS Project Planning

 

26 

8:30-9:30

CTO

9:30-10:00

Commissioner Saltzman

10:30-12:00

Planning & Development Meeting

2:00-5:00

VMC

27

9:00-10:00

Management Analyst

10:30-11:30

City Treasurer

11:30-12:00

Bus Ops Budget Review 

2:00-3:00

EBS Manager

30

9:00-10:30

BTS Meet & Greet - Business Solutions

1:30-2:30

Tridata Study

2:30-3:30

Asst. BHR Director & EBS Manager

4:00-4:30

Admin Review

4:00-5:00

EBS Review 

31 

8:30-9:00

HR Coordinator 

10:00-12:00

VMC

1:30-2:30

CFO

3:00-4:00

Sr. Bus Ops Manager

4:00-5:00

Facilities Ops Manager

 

 

 

 

 

February 2012

 Monday

 

 

 Tuesday

 

 

Wednesday 

 

 

Thursday 

 

 

Friday 

 

 

 

 

 

1

9:00-10:00

Strategic Planning Review

10:30-11:00

HR Cost Analyst

11:00-11:30

EBS Manager

1:00-2:00

EBS Check-in

3:00-3:30

COS Jimenez

2:00-3:00

BIBS Director 

3:30-4:30

EBS & Sr Bus Ops Managers

4:30-5:00

Prin Management Analyst 

2

11:00-11:30

Mayor Adams 

11:30-1:00

Bureau Directors Lunch

1:00-5:00

VMC 

 

3

9:00-10:00

Management Analyst

10:00-10:30

CFO

10:30-11:30

VMC Check-in  

11:30-12:00

Emanuel Hospital

1:00-2:00

REAP

2:00-3:00

EBS Manager

3:00-3:30

Commissioner Fish

 

6

8:30-9:00

Strategic Planning 

9:00-11:00

OMF Core Leadership Team Meeting

11:00-12:00

Mayor Adams

1:00-2:30

Sr Bus Ops Manager 

2:30-3:30

CIP Discussion

5:00-5:30

Strategic Planning

7

8:00-8:30

Revenue Bureau Director

8:30-9:30

Budget Review

10:00-1:00

VMC

12:00-1:00

Strategic Planning Review

1:30-4:30

Strategic Planning Committee Kick-Off Meeting

 

8

8:30-9:00

OMF LMC Planning Meeting

3:00-4:30

EBS Project Planning

 

9

8:30-9:00

CTO & Policy Analyst

9:00-10:00

CTO

10:00-10:30

Sr. Policy Analyst

10:30-12:00

Planning & Development Director's Meeting

1:00-5:00

VMC

 

10

9:00-10:00

Management Analyst

10:30-11:30

Housing Strategic Planning

1:30-2:30

VMC Check-in 

2:30-3:30

COS Jimenez

3:30-4:00

Contracts Development & Review Administrator

4:00-5:00

EBS Manager 

13

9:00-10:00

PAC Presentation Review 

10:30-11:30

Charlie Hales

12:00-12:30

Revenue Director

1:00-2:00

Oregon Sustainability

2:00-3:00

Commissioner Fritz

3:30-4:00

Debt Manager

4:00-5:00

Labor Relations Coordinator

14

8:30-9:30

Sr. Bus Ops Manager

11:00-12:00

BHR Director & Sr. Bus Ops Manager

1:00-2:00

CFO

2:00-3:00

Commissioner Saltzman

3:30-4:00

Deputy COS Yocom 

15

8:00-9:00

Financial Analyst

9:00-10:00

CFO & FP Manager

10:00-12:00

VMC

12:30-1:00

Mayor Adams

3:00-3:30

Budget Review

3:30-4:30

Sr. Policy Analyst 

16

7:30-8:00

BIBS Director

9:00-10:00

OMF LMC

10:30-11:00

PAC Meeting

1:00-2:00

Procurement Manager

1:00-5:00

VMC

17

7:30-8:00

Bus Ops Manager

9:00-10:00

Management Analyst

9:00-10:00

VMC Check-in

10:30-11:30

Asst. BHR Director  

12:00-12:45

Mayor Adams 

12:45-1:15

Deputy COS Yocom

2:30-3:30

EBS Manager

3:30-4:30

Columbia Biogas

20

HOLIDAY

21

10:00-1:00

VMC

12:00-1:00

Mayor Adams

1:30-2:00

COS Jimenez

2:30-3:00

VMC Briefing

3:00-4:30

Visitors Development Fund Briefing

 

22

8:00-9:00

Financial Analyst

9:00-10:30

Strategic Planning Meeting

10:00-12:00

VMC

1:30-2:00

Sr. Policy Analyst

2:30-3:00

HR Director

3:00-4:30

EBS Project Plan 

23

9:00-10:00

CTO

10:00-11:00

Sr. Policy Analyst

11:30-1:00

BIBS Director Lunch

1:30-2:00

BIBS Director 

2:00-2:30

Sr. Bus Ops Manager & Bus Ops Manager

2:30-3:30

Bus Ops Managers

3:30-4:30

Mayor Adams & Commissioner Saltzman

24

8:30-9:00

Principal Management Analyst

9:00-10:00

Management Analyst

10:00-11:00

Columbia Biogas

2:00-3:00

EBS Manager

3:30-4:00

BIBS Director  

4:00-4:30

CFO & Debt Manager 

27

9:00-10:00

BIBS Director 

10:00-11:00

Bus Ops Managers

11:00-11:30

CFO

2:00-4:00

VMC

4:00-4:30

Commissioner Fish

28

8:00-9:00

Sr. Bus Ops Manager

9:00-9:45

Financial Planning Manager

10:00-10:30

Labor Relations Coordinator

1:15-1:45

City Economist

2:00-3:00

Debt Fund Reserves Audit

3:00-4:00

CFO

4:00-4:30

BIBS Director & Facilities Manager

29

8:00-9:00

Financial Analyst

9:00-10:30

Strategic Planning Meeting

10:00-12:00

VMC

1:00-2:00

BIBS Director & Facilities Manager

2:00-2:30

BIBS Director

2:30-3:00

Deputy COS Yocom

3:00-3:30

Principal Management Analyst

3:30-4:00

Financial Planning Manager & Sr Policy Analyst

4:30-5:00

BHR Director 

 

 

 

March 2012

 Monday

 

 

 Tuesday

 

 

Wednesday 

 

 

Thursday 

 

 

Friday 

 

 

 

 

 

 

 

1

8:30-10:00

Columbia Biogas

11:30-1:00

BIBS Director Lunch

1:00-5:00

VMC

2

8:00-9:00

VDF Board Meeting 

10:00-11:00

VMC Check-in

11:45-1:15

State of the City

 

2:00-3:00

EBS Manager

3:00-4:00

Management Analyst

4:00-5:00

Sr. Policy Analyst 

5

9:00-11:00

OMF Core Leadership Team Meeting

11:00-12:00

PDC Director

1:00-2:00

BIBS Director  

6

7:15-7:30

Facilities Maintenance Tech

8:00-9:30

Timekeeper Demo

9:30-10:30

City Team Meeting 

10:00-1:00

VMC

1:00-2:00

HR Director 

2:30-3:30

Strategic Planning

8:00-9:00

Financial Analyst

9:00-9:30

OMF LMC Planning Meeting

10:00-10:30

Labor Relations Coordinator

12:30-1:30

City Team Meeting 

2:00-2:30

City Council

3:00-4:00

EBS Project Plan Review 

8

8:00-9:00

EBS Manager

10:30-12:00

Planning & Development Director's Meeting

1:30-2:00

Bus Ops Manager

3:00-4:00

City Team Meeting 

9

9:00-10:30

City Team Meeting 

10:00-11:00

VMC Check-in

1:30-2:15

PDC Director

 

2:15-3:00

EBS Manager

4:00-5:00

Sr. Policy Analyst 

 

12  

9:00-10:00

Strategic Planning 

10:00-11:00

VMC

11:00-12:00

Mayor   

12:00-1:00

CFO

1:00-2:00

BIBS Director

2:00-3:00

Commissioner Fritz

3:00-4:00

Sr. Bus Ops Manager & CFO

4:00-5:00

Labor Relations Coordinator

13

8:00-9:00

EBS Manager & CFO

9:00-10:00

COS

10:00-1:00

VMC    

1:00-2:00

CFO

2:00-2:30

Accounting Advisory Committee

2:30-3:00

Bus Ops Manager - Housing

3:00-3:30

Mayor

3:30-4:30

Bus Ops Manager

4:30-5:00

Sr. Financial Analyst

14

9:00-12:00

City Council

12:00-12:30

COS

1:00-2:00

City Team

3:30-4:30

CTO

2:00-2:30

Accounting Advisory Committee

2:30-3:00

Bus Ops Manager - Housing

3:00-3:30

Mayor

3:30-4:30

Bus Ops Manager

4:30-5:00

Sr. Financial Analyst

15

9:00-10:00

LMC

11:00-12:00

Commissioner Leonard

2:15-3:45

VMC    

 

16

9:00-10:00

EBS Manager & CFO

10:00-10:30

CFO & Sr. Policy Analyst

10:30-11:30

VMC    

11:30-12:30

Auditor's Office

1:00-2:00

Sr. Policy Analyst

2:00-3:00

EBS Manager

3:30-4:30

CTO

19

9:00-11:00

Core Leadership

11:00-12:00

Sr Financial Analyst

12:00-1:00

City Auditor Director

2:00-3:30

Audit Briefing

3:30-5:00

Accounting Advisory Committee

20

10:00-12:00

Mayor 

1:30-2:00

COS

2:00-3:00

Transportation Director

3:00-4:00

Accounting Advisory Committee Meeting

4:30-5:30

Mayor 

 

21

8:00-8:15

Diversity Training

9:00-10:00

BIBS Director

11:00-1:00

VMC    

1:00-2:00

COS

2:00-3:00

CTO

3:00-3:30

HR Coordinator 

3:00-3:30

Mayor

3:30-4:30

CFO & Sr. Policy Analyst

4:30-5:00

CFO & FPD Manager

6:30-8:30

Community Budget Forum

22

7:30-8:00

Site Team Manager

8:00-9:00

Sr. Bus Ops Manager - Housting

9:00-10:00

Mayor  

10:00-10:30

Sr. Financial Analyst

10:30-11:30

VMC

11:30-12:00

City Team Meeting 

 

23

10:30-11:00

Commissioner Fish

11:00-11:30

Sr. Policy Analyst

11:30-1:00

PF&R Fire Marshal

1:00-2:30

PHB Portfolio

2:30-4:00

City Team Meeting 

4:00-4:30

Sr. Financial Analyst

4:30-5:30

New Equity Director

 

26

8:00-8:30

Prin Management Analyst

9:00-10:00

Strategic Planning

10:00-12:00

Mayor  

1:00-1:30

PSSRP

1:30-2:30

BIBS Director 

2:30-3:30

Revenue Director

3:30-4:00

Spring BMP Review

27

8:30-9:00

EBS Manager 

10:00-1:00

VMC    

1:00-2:00

Sr. Bus Ops Manager

2:00-3:00

City Team Meeting 

3:00-4:00

CFO 

28

9:00-9:30

Debt Manager & CFO

9:00-10:00

COS

10:30-11:00

EBS Manager

10:00-12:00

VMC    

2:00-3:00

PFFA Negotiations

3:30-4:30

HR Director 

29

8:00-9:00

Prin Management Analyst

11:30-12:00

VMC    

2:00-2:30

Financial Analyst

4:00-5:00

Mayor 

30

9:00-9:30

City Economist & FPD Manager

10:30-11:30

VMC    

1:00-2:00

Sr. Policy Analyst

2:00-3:00

EBS Manager 

3:00-3:30

Commissioner Fritz 

 

This calendar represents the bureau director's official schedule of regular meetings plus any additional special meetings. Directors are often double-booked and calendars sometimes change on short notice.