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Office of Management & Finance

Office of the Chief Administrative Officer

Phone: 503-823-5288

1120 SW 5th Ave, Room 1250, Portland, OR 97204

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Year-End Closing Schedule



Procurement Services is asking for your assistance and cooperation to ensure a smooth year-end closing.  By necessity, solicitation packages and year-end contract actions are processed on a first come first serve basis. Bureaus submitting multiple packages must prioritize projects before submitting to Procurement Services to ensure ‘high priority’ projects are completed according to the bureau’s preference

Below are specific dates that need to be adhered to so that purchase orders or contracts can be encumbered for this fiscal year.  The following are deadlines for the various types of purchases:




Formal Bid Packages

Construction over $500,000


Formal Solicitation Packages

Goods and Services over $150,000

Friday, March 29, 2013



Friday, April 5, 2013


Formal Bid Packages   

Construction $100,000 - $500,000

Friday, April 12, 2013


Intermediate Solicitation Packages    

Goods and Services $150,000 and under

Friday, May 3, 2013


Intermediate Solicitation Packages Construction $100,000 and under

Friday, May 3,  2013


Professional, Technical and Expert Services   ((conversion of a standard Purchase Requisition (PR) to a standard Purchase Order along with all pertinent PTE contracting requirements)


Friday, June 7, 2013





NOTE:  Last day requisitions will be accepted for FY 12/13 purchase orders (does not include DPOs)

Cancel unordered requisitions

Last day for goods receipt in FY2013

Close requisitions


Friday, May 24, 2013

Wednesday, June 26, 2013

Friday, June 28, 2013

Saturday, June 29, 2013



Please plan ahead when submitting your requisition and solicitation packages to Procurement Services so that we might help you meet the City’s year-end deadlines and complete your projects within the timeframe required.  If purchases are not received by the year-end deadline, you must work with the Budget Office if you plan to carry over the project funds into next fiscal year. 

If you have any questions regarding this schedule, please direct them to my attention at 503-823-7665 or  We appreciate your help in this matter.

Thank you for your help!


B. J. Gibson, CPPO
Procurement Manager

City of Portland, Procurement Services
1120 SW Fifth Avenue, Room 750
Portland, OR  97204
P: 503-823-7665
F: 503-279-3990
Provide strategic responsible public contracting services to deliver the best value for our customers.