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Office of Management & Finance

Office of the Chief Administrative Officer

Phone: 503-823-5288

1120 SW 5th Ave, Room 1250, Portland, OR 97204

More Contact Info

PCard Year-End Closing Schedule

DATED INFORMATION

 

Procurement Services is asking for your assistance and cooperation to ensure a smooth year-end closing.  Below are specific dates that need to be adhered to so that P-Card transaction processing will go smoothly for year-end.  The process will be much the same as the last few years; the main difference from normal monthly processing are the sign-off due dates and Accountant closures dates are compressed.  See the dates below:

 

 

ACTIVITY

 

 

DUE DATE

 

Last date for P-Card purchases for FY 2012-13

 

Friday, June 21, 2013

 

 

 

Transactions for May 23 to June 22 signed off and closed by Group Accountant

 

Wednesday June 26, 2013

to interface on

Thursday, June 27, 2013

Transactions for June 23 to June 27 signed off and closed by Group Accountant

 

Thursday, June 27, 2013

to interface on

Friday, June 28, 2013

 

 

 

Invoices for May 23 to June 22 due to Accounts Payable

 

Tuesday, July 9, 2013

 

 

 

 

NOTE: All deadline dates provided are close of business on the days indicated.

If you have any questions regarding this schedule, please direct them to Aaron Thompson, at 503-823-5701 or Aaron.Thompson@portlandoregon.gov.  We appreciate your help in this matter.

 

Thank you for your help!

Barb

B. J. Gibson, CPPO
Procurement Manager

City of Portland, Procurement Services
1120 SW Fifth Avenue, Room 750
Portland, OR  97204
email: barbara.gibson@portlandoregon.gov
P: 503-823-7665
F: 503-279-3990
 
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