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Office of Management & Finance

Office of the Chief Administrative Officer

Phone: 503-823-5288

1120 SW 5th Ave, Room 1250, Portland, OR 97204

More Contact Info

(AP) Accounts Payable

Central Clear Closing

Central Clear Closing (RP_S_AP_CENTRAL_CLEAR_CLOSING)

The Central Clear Closing role corrects or adjusts vendor balances or open line items that are not cleared through payments or automatic clearing, maintains the GR/IR account, and manually clears advances where needed.

JobAids

Monitoring GR/IR Daily Variant Job Log

Monitoring Open GR/IR Clearing Account Items

Work Instructions

F.13 Automatic Clearing GR/IR Items

F-44 Clear Vendor Invoice

F-44 Release Retainage with Escrow Agent

F-54 Clear Vendor Down Payment - Advances

F-54 Partial Advance Recovery with Vendor Refund of Remaining Advance

FAGLL03 Monitoring Open GR/IR Items

FBRA Reset and Reverse an ACH Payment Document

FBRA Reset Cleared Item

MIR6 View and Delete Held Invoice Documents

MR11 Maintain GR-IR Clearing Account

MRBR Release Blocked Invoice - PO 

SM37 Reviewing the GR/IR Clearing Job Log

Change Documentation

22 April 2014: added F/13 Automatic Clearing GR/IR Items, FAGLL03 Monitoring Open GR/IR Items, SM27 Reviewing the GR/IR Clearing Job Log, Monitoring Open GR/IR Clearing Account Items, and Monitoring GR/IR Daily Variant Job Log

3 October 2013 added work instructions for F-54

20 August 2013: updated role description

6 August 2013: added Work Instructions

initial documentation 25 June 2013