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Office of Management & Finance

Office of the Chief Administrative Officer

Phone: 503-823-5288

1120 SW 5th Ave, Room 1250, Portland, OR 97204

More Contact Info

(AP) Accounts Payable

Bureau Processor

Bureau Processor (RP_S_AP_BUREAU_PROCESSOR)

The AP Processor reviews invoices and supporting documentation, posts and parks invoices, makes invoice corrections, and monitors the GR/IR clearing account

User Guide, Job Aids, and Work Instructions

AP Bureau Processor User Guide

Job Aids

Accounts Payable Entry Guidelines

ACH Vendor Check Override Request

Change GL Account for a Material Group

Down Payment Process Example with a Partial Advance Recovery and Vendor Refund of Remaining Advance

Employee Reimbursement ACH - Direct Deposit

Finding the Status of an Invoice

Fuzzy Search Error on Vendor Lookup

How to See Whether a Vendor Invoice Has Been Paid

Material Group Cleanup Process

Request New Material Group

Reversing an Invoice Posted in Error

Processing the Trade-In Value of an Asset When Purchasing Its Replacement

Vendor Listing Report

1099 Codes for SAP

1099 Reporting for Attorney Legal Settlement Payments

1099 Code Selection Guide

Work Instructions

F-47 Enter Vendor Down Payment Request

F-54 Partial Advance Recovery with Vendor Refund of Remaining Advance

FAGLL03 How to Create an AP Activity Report

FAGLL03 Monitoring Open GR/IR Items

ME21N Create Purchase Order Freight Condition

S_ALR_87012078 Open Item Due Date Analysis

S_ALR_87012079 Vendor Account Balance Details

Y_DRP_63000035 Payments by Due Date

ZVR1 Vendor Master Request

Change Documentation

15 September 2014: added link to Accounting's Accounts Payable Entry Guidelines

14 July 2014: added Change GL Account for a Material Group, Material Group Cleanup Process, and Request New Material Group

22 April 2014: added FAGLL03 Monitoring Open GR/IR Items

13 January 2014: updated AP Processor User Guide

7 January 2014: added Fuzzy Search Error on Vendor Lookup

6 January 2014: added ME21N Create Purchase Order Freight Condition

9 October 2013: added work instructions for ZVR1

3 October 2013 added work instructions for F-54

3 September 2013: added job aids

20 August 2013: updated role description, added job aids and work instructions

5 August 2013: added Job Aids and Work Instructions

initial documentation 25 June 2013