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Office of Management & Finance

Office of the Chief Administrative Officer

Phone: 503-823-5288

1120 SW 5th Ave, Room 1250, Portland, OR 97204

More Contact Info

(MM) Materials Management / Procurement

Contract Administrator

Contract Administrator (RP_S_MM_CONTRACT_ADMINISTRATOR)

Contract Administrator-Auditor (RP_S_MM_CONTRACT_ADMIN_AUDITOR)

Contract Administrator MHCRC (RP_S_MM_CONTRACT_ADMINIS_MHCRC)

The Contract Administrator can create and change contracts where Procurement rules allow the bureaus to perform these actions, and can release contracts at the CA release level.

Job Aids and Work Instructions

Job Aids

Auditor Contract File Requirement

Contract Amendment Flowchart

Contract - Invoicing Party

Contract Fields

Contract Target Quantity Exceeded Error

Contract Types

Delivery Address on a PO or Requisition

Examining the Change History in Purchasing Documents

How to Examine a Contract for Encumbrances and Other Important Details

How to Upload a Large List of Values into a Selection Field

Manual Correction of Retention after Contract Cancellation

MM Transaction Codes and Number Ranges

SAP Contract Reassignment ME31K ME32K ME33K ME35K

SAP Reassignment of Contract

Work Instructions

ME31K Create Outline Agreement (aka Contract)

ME32K Change Outline Agreement (Adopt CCR)

ME33K Attach Document

ME33K Contracts in Rejected Status

ME35K Clearing the Contract Release Queue

ME3N Contracts in Rejected Status

ME51N Create Contract Change Requisition (CCR)

Change Documentation

14 July 2014: Added ME51K Create Contract Change Requisition (CCR), SAP COntract Reassignment ME31K ME32K ME33K ME35K, and SAP Reassignment of Contract, removed outdated documents

14 May 2014: added Auditor Contract File Requirements

29 January 2014: updated ME31K Create Outline Agreement (aka Contract), ME32K Change Outline Agreement, ME33K Attach Document, and ME51N ME32K Creating and Adopting the Contract Change Request

22 January 2014: removed two out-dated documents

7 January 2014: added How to Examine a Contract for Encumbrances and Other Important Details, Manual Correction of Retention after Invoice Cancellation, Contract Target Quantity Exceeded Error, Examining Change History in Purchasing Documents, and How to Upload a Large List of Values into a Selection Field

16 December 2013: Added Delivery Address on a PO or Requisition

19 November 2013: added Contract Reassignment to a Different Vendor

5 November 2013: added Contracts in Rejected Status and Contract Amendment Flowchart

28 August 2013: added job aids and work instructions

21 August 2013: updated role description