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Office of Management & Finance

Office of the Chief Administrative Officer

Phone: 503-823-5288

1120 SW 5th Ave, Room 1250, Portland, OR 97204

More Contact Info

(MM) Materials Management / Procurement

Contract Approver, Purchasing Agent

Contract Approver (RP_S_CONTRACT_APPROV_[AUDIT|CITYAT|COMMIS|DIRECT])

The Contract Approver can release (electronically sign) contracts at the AU and A2 levels, can attach and detach documents to the outline agreement, can reject contracts, and can review and print the contract signature page. 

Purchasing Agent (RP_S_MM_PURCHASING_AGENT)

The Purchasing Agent can release (electronically sign) contracts which require the signature of the Purchasing Agent.

Work Instructions

ME32K Reject Outline Agreement

ME35K Approve Outline Agreement

ME35K Contract Approval

ME35K Contract Approval - Commissioner

ME54N Release Purchase Requisition

ME54N Reset Release Purchase Requisition

SBWP Create Substitute - Known Absence

SBWP Restore Workflow on an Item You've Reviewed but Not Approved

Change Documentation

29 January 2014: updated ME32K Reject Outline Agreement and ME35K Approve Outline Agreement

7 January 2014: added ME35K Contract Approval, ME35K Contract Approval - Commissioner, and SBWP Restore Workflow on an Item You've Reviewed but Not Approved

28 August 2013: added work instructions

21 August 2013: graphic removed; updated role description

6 August 2013: process flow graphic added