(GL) General Ledger


Reports

Fiscal Year 15 Interagency Reporting Change

FAGLB03 Display GL Account Balance

FAGLB03 Select and Display Using Additional Fields from Account Totals Screen

FAGLL03 Display GL Account Line Item

FBV3 Display Parked Document

S_ALR_87012326 Display Chart of Accounts

S_ALR_87012328 Display GL Account List

Y_DRP_63000043 Display Budget-to-Actuals

ZFI_PYCARE Display Default Cost Objects for Payroll Postings

ZFIPYFOR Display Posted Payroll Costs

ZFIPYFOR Employee Name Report

SAP Hierarchies Display

updated

4 June 2014: added Fiscal Year 15 Interagency Reporting Change

21 August 2013

17 March 2014: added FAGLB03 Select and Display Using Additional Fields from Account Totals Screen


Account Maintenance

Account Maintenance (RP_S_GL_ACCOUNT_MAINTENANCE)

The GL Account Maintainer performs two steps in the process of creation of a GL account: primary request analysis and the account creation. GL accounts may be changed or deleted, or their assignment to other objects may be changed.

Job Aids and Work Instructions

Job Aids

Material Group to GL Mapping

Work Instructions

FS00 Block GL Account

FS00 Create New GL Account

FS00 Delete GL Account

Change Documentation

23 October 2013: added Material Group to GL Mapping

20 August 2013: updated role description; added work instructions


CAFR Extract

RP_S_GL_CAFR_EXTRACT

 

Work Instruction

ZFI_IA_REPOSTING 64/65 Reposting Program Manual Process Work Instruction

 

Change Documentation

30 June 2014: added ZFI_IA_Reposting


GL/CO/FM Master Data Maintenance

Job Aids

Functional Area - Creating and Maintaining

Fund Centers and Cost Centers - Creating and Maintaining

Funded Programs - Creating and Maintaining

Funds - Creating and Maintaining

GL Accounts, Commitment Items, and Cost Elements - Creating and Maintaining

Material Group to GL Mapping

SAP Sets and Group Maintenance for Accounting

Work Instructions

FM_Function Create Functional Area

FM_SETS_FICTR1 Create New Funds Center Group

FM_SETS_FIPEX1 Create New Commitment Item Group

FM_SETS_FUNCTION1 Create Functional Area Group

FM_SETS_FUND1 Create Fund Group

FM_SETS_FUNDPRG1 Create Funded Program Group

FM4M Directory Functional Areas

FM5I Create New Fund

FM7M Directory Funded Programs

FMCIA Crete Commitment Item

FMDERIVE Display Derivation Strategy

FMDERIVER Maintain Rule Values

FMMEASURE Create Funded Program

FMSA Create Funds Center

FS00 Block GL Account

FS00 Create New GL Account

FS00 Delete GL Account

KA03 Display Cost Element

KA04 Delete Cost Element

KA23 Execute Cost Element Master Data Report

KAH1 Create Cost Element Group

KS01 Create Cost Center

KS04 Delete Cost Center

KS13 Execute Cost Center Master Data Report

KSH1 Create Cost Center Group

S_ALR_87012326 Display Chart of Accounts

S_ALR_87012328 Display GL Account List

updated 4 September 2014


Journal Entries - Bureau Approve/Reject

Journal Entries - Bureau Approve/Reject (RP_S_GL_JOURNAL_ENTRIES_BUREAU) 

This role is for users across the City who do bureau or first level approval of journal entries.

Job Aids and Work Instructions

Job Aids

Document Types

Deleting Parked Documents - Journal Entries

Edition Options for FV50 and FV60

ZFICP01 Mass JV Upload Directions

ZFICP01 Mass JV Upload Template

Work Instructions

FV50 Approve an Internal Service Interagency Billing JE

FV50 How to Find and Copy an Account Assignment Template

FV50 Park GL Account Document

FBV0 Posted Parked Document

FV50 Record ODOT Cooperative Agreement Deposit

ZFICP01 Mass JV Upload

Change Documentation

4 June 2014: added FV50 Approve an Internal Service Interagency Billing JE

8 October 2013: Added ZFICP01 template and directions

29 August 2013: added two job aids

20 August 2013: updated role description; added job aids and work instructions


Journal Entries - Enter/Park

Journal Entries - Enter/Park (RP_S_GL_JOURNALS_ENTRIES_PARK)

This role allows users to enter and park a journal entry. 

Job Aids and  Work Instructions

Job Aids

Document Types

Deleting Parked Documents - Journal Entries

Edition Options for FV50 and FV60

ZFICP01 Mass JV Upload Directions

ZFICP01 Mass JV Upload Template

Work Instructions

FV50 How to Find and Copy an Account Assignment Template

FV50 Park an Internal Service Interagency Billing

FV50 Park GL Account Document

FV50 JE Process for CRs Using the Assignment Field [ Auto Bank Clearing ] |  Print Instruction

FV50 JE Process for CRs Using the Assignment Field [ Auto Bank Clearing ] |  Video Instruction

FV50 Reallocate Internal Service Interagency Costs

FV50 Record ODOT Cooperative Agreement Deposit

ZFICP01 Mass JV Upload

Change Documentation

4 June 2014: added FV50 Park an Internal Service Interagency Billing and FV50 Reallocate Internal Service Interagency Costs

8 October 2013: Added ZFICP01 template and directions

29 August 2013: added two job aids

20 August 2013: updated role description; added job aid and work instructions


Journal Entries - Final Approve and Post/Reject

Journal Entries - Final Approve and Post/Reject (RP_S_GL_JOURNAL_ENTRIES_FINAL)

This role allows designated users to review, then to approve and post or reject journal entries.

Job Aids and Work Instructions

Job Aids

Document Types

Deleting Parked Documents - Journal Entries

Edition Options for FV50 and FV60

Work Instructions

F.80 Mass Reversal of Documents

FB08 Reverse Document

FB50 Enter GL Account Document

FBD2 Mark Recurring Entry for Deletion and Delete Recurring Entry

FBR2 Reversing an Incorrect Year-End (YE) Journal Entry

Change Documentation

29 August 2013: added two job aids

21 August 2013: updated role definition; added job aids and work instructions


Month-End Closing

Month-End Closing (RP_S_GL_MONTH_END_CLOSING) 

The Month-End Closer closes periods, auto-clears open-item managed accounts, verifies and analyzes Journal Entries as posted, and may post additional entries for closing purposes.

Work Instructions

Automatic Clearing of Open GR/IR Account Items

F.14 Create Posting Documents from Recurring Entries

F.81 Reverse Posting for Accrual or Deferral Document

FBS1 Enter Accrual or Deferral Document

OB52 How to Open a Closed Period for a Special Authorization Group

OB52 Month-End Posting Period Closing/Opening Process

Change Documentation

21 August 2013: updated role description; added work instructions


Year-End Closing Process

Year-End Closing Process (RP_S_GL_YEAR_END_CLOSING_PROCE) 

The Year-End Closer closes periods, auto-clears open-item managed accounts, verifies and analyzes Journal Entries as posted, and may post additional entries.

Work Instructions

FAGLGVTR Execute Year-End Balance Carryforward

S_ALR_87012284 Run Balance Sheet Profit and Loss

Change Documentation

21 August 2013: updated role description; added work instructions