• Reports

    Fiscal Year 15 Interagency Reporting Change

    FAGLB03 Display GL Account Balance

    FAGLB03 Select and Display Using Additional Fields from Account Totals Screen

    FAGLL03 Display GL Account Line Item

    FBV3 Display Parked Document

    S_ALR_87012326 Display Chart of Accounts

    S_ALR_87012328 Display GL Account List

    Y_DRP_63000043 Display Budget-to-Actuals

    ZFI_PYCARE Display Default Cost Objects for Payroll Postings

    ZFIPYFOR Display Posted Payroll Costs

    ZFIPYFOR Employee Name Report

    updated

    4 June 2014: added Fiscal Year 15 Interagency Reporting Change

    21 August 2013

    17 March 2014: added FAGLB03 Select and Display Using Additional Fields from Account Totals Screen


    Account Maintenance

    Account Maintenance (RP_S_GL_ACCOUNT_MAINTENANCE)

    The GL Account Maintainer performs two steps in the process of creation of a GL account: primary request analysis and the account creation. GL accounts may be changed or deleted, or their assignment to other objects may be changed.

    Job Aids and Work Instructions

    Job Aids

    Material Group to GL Mapping

    Work Instructions

    FS00 Block GL Account

    FS00 Create New GL Account

    FS00 Delete GL Account

    Change Documentation

    23 October 2013: added Material Group to GL Mapping

    20 August 2013: updated role description; added work instructions


    CAFR Extract

    RP_S_GL_CAFR_EXTRACT

     

    Work Instruction

    ZFI_IA_REPOSTING 64/65 Reposting Program Manual Process Work Instruction

     

    Change Documentation

    30 June 2014: added ZFI_IA_Reposting


    GL/CO/FM Master Data Maintenance

    Job Aids

    Functional Area - Creating and Maintaining

    Fund Centers and Cost Centers - Creating and Maintaining

    Funded Programs - Creating and Maintaining

    Funds - Creating and Maintaining

    GL Accounts, Commitment Items, and Cost Elements - Creating and Maintaining

    Material Group to GL Mapping

    SAP Sets and Group Maintenance for Accounting

    Work Instructions

    FM_Function Create Functional Area

    FM_SETS_FICTR1 Create New Funds Center Group

    FM_SETS_FIPEX1 Create New Commitment Item Group

    FM_SETS_FUNCTION1 Create Functional Area Group

    FM_SETS_FUND1 Create Fund Group

    FM_SETS_FUNDPRG1 Create Funded Program Group

    FM4M Directory Functional Areas

    FM5I Create New Fund

    FM7M Directory Funded Programs

    FMCIA Crete Commitment Item

    FMDERIVE Display Derivation Strategy

    FMDERIVER Maintain Rule Values

    FMMEASURE Create Funded Program

    FMSA Create Funds Center

    FS00 Block GL Account

    FS00 Create New GL Account

    FS00 Delete GL Account

    KA03 Display Cost Element

    KA04 Delete Cost Element

    KA23 Execute Cost Element Master Data Report

    KAH1 Create Cost Element Group

    KS01 Create Cost Center

    KS04 Delete Cost Center

    KS13 Execute Cost Center Master Data Report

    KSH1 Create Cost Center Group

    S_ALR_87012326 Display Chart of Accounts

    S_ALR_87012328 Display GL Account List

    updated 4 September 2014


    Journal Entries - Bureau Approve/Reject

    Journal Entries - Bureau Approve/Reject (RP_S_GL_JOURNAL_ENTRIES_BUREAU) 

    This role is for users across the City who do bureau or first level approval of journal entries.

    Job Aids and Work Instructions

    Job Aids

    Document Types

    Deleting Parked Documents - Journal Entries

    Edition Options for FV50 and FV60

    ZFICP01 Mass JV Upload Directions

    ZFICP01 Mass JV Upload Template

    Work Instructions

    FV50 Approve an Internal Service Interagency Billing JE

    FV50 How to Find and Copy an Account Assignment Template

    FV50 Park GL Account Document

    FBV0 Posted Parked Document

    FV50 Record ODOT Cooperative Agreement Deposit

    ZFICP01 Mass JV Upload

    Change Documentation

    4 June 2014: added FV50 Approve an Internal Service Interagency Billing JE

    8 October 2013: Added ZFICP01 template and directions

    29 August 2013: added two job aids

    20 August 2013: updated role description; added job aids and work instructions


    Journal Entries - Enter/Park

    Journal Entries - Enter/Park (RP_S_GL_JOURNALS_ENTRIES_PARK)

    This role allows users to enter and park a journal entry. 

    Job Aids and  Work Instructions

    Job Aids

    Document Types

    Deleting Parked Documents - Journal Entries

    Edition Options for FV50 and FV60

    ZFICP01 Mass JV Upload Directions

    ZFICP01 Mass JV Upload Template

    Work Instructions

    FV50 How to Find and Copy an Account Assignment Template

    FV50 Park an Internal Service Interagency Billing

    FV50 Park GL Account Document

    FV50 Reallocate Internal Service Interagency Costs

    FV50 Record ODOT Cooperative Agreement Deposit

    ZFICP01 Mass JV Upload

    Change Documentation

    4 June 2014: added FV50 Park an Internal Service Interagency Billing and FV50 Reallocate Internal Service Interagency Costs

    8 October 2013: Added ZFICP01 template and directions

    29 August 2013: added two job aids

    20 August 2013: updated role description; added job aid and work instructions


    Journal Entries - Final Approve and Post/Reject

    Journal Entries - Final Approve and Post/Reject (RP_S_GL_JOURNAL_ENTRIES_FINAL)

    This role allows designated users to review, then to approve and post or reject journal entries.

    Job Aids and Work Instructions

    Job Aids

    Document Types

    Deleting Parked Documents - Journal Entries

    Edition Options for FV50 and FV60

    Work Instructions

    F.80 Mass Reversal of Documents

    FB08 Reverse Document

    FB50 Enter GL Account Document

    FBD2 Mark Recurring Entry for Deletion and Delete Recurring Entry

    FBR2 Reversing an Incorrect Year-End (YE) Journal Entry

    Change Documentation

    29 August 2013: added two job aids

    21 August 2013: updated role definition; added job aids and work instructions


    Month-End Closing

    Month-End Closing (RP_S_GL_MONTH_END_CLOSING) 

    The Month-End Closer closes periods, auto-clears open-item managed accounts, verifies and analyzes Journal Entries as posted, and may post additional entries for closing purposes.

    Work Instructions

    Automatic Clearing of Open GR/IR Account Items

    F.14 Create Posting Documents from Recurring Entries

    F.81 Reverse Posting for Accrual or Deferral Document

    FBS1 Enter Accrual or Deferral Document

    OB52 How to Open a Closed Period for a Special Authorization Group

    OB52 Month-End Posting Period Closing/Opening Process

    Change Documentation

    21 August 2013: updated role description; added work instructions


    Year-End Closing Process

    Year-End Closing Process (RP_S_GL_YEAR_END_CLOSING_PROCE) 

    The Year-End Closer closes periods, auto-clears open-item managed accounts, verifies and analyzes Journal Entries as posted, and may post additional entries.

    Work Instructions

    FAGLGVTR Execute Year-End Balance Carryforward

    S_ALR_87012284 Run Balance Sheet Profit and Loss

    Change Documentation

    21 August 2013: updated role description; added work instructions