• List of OBPAs

    Bureau/Division Name Email
    Attorney Crystine Jividen crystine.jividen@portlandoregon.gov
    Attorney Kim Sneath kim.sneath@portlandoregon.gov
    City Auditor Andrew Bryans andrew.bryans@portlandoregon.gov
    City Auditor Colleen Phillips colleen.phillips@portlandoregon.gov
    City Auditor Sarah Landis sarah.landis@portlandoregon.gov
    City Budget Office Andrew Scott andrew.scott@portlandoregon.gov
    City Budget Office Sarah Diffenderfer sarah.diffenderfer@portlandoregon.gov
    Comm #2 Aja Blair aja.blair@portlandoregon.gov
    Comm #2 JoAnna Wulffenstein jo.wulffenstein@portlandoregon.gov
    Comm #2 Sonia Schmanski sonia.schmanski@portlandoregon.gov
    Comm #3 Lyne Martin lyne.martin@portlandoregon.gov
    Comm #4 Erika Nebel erika.nebel@portlandoregon.gov
    Development Services Deborah Sievert Morris deborah.sievertmorris@portlandoregon.gov
    Development Services Elshad Hajiyev elshad.hajiyev@portlandoregon.gov
    Development Services Barbara Elwess barbara.elwess@portlandoregon.gov
    Development Services Greg Supriano greg.supriano@portlandoregon.gov
    Development Services Kathy Robertson kathy.robertson@portlandoregon.gov
    Development Services Linda Erlandsen linda.erlandsen@portlandoregon.gov
    Emergency Communications Denise Willey denise.willey@portlandoregon.gov
    Emergency Communications Genny Dupre genny.dupre@portlandoregon.gov
    Emergency Communications James Hutton james.hutton@portlandoregon.gov
    Emergency Communications Lisa Turley lisa.turley@portlandoregon.gov
    Emergency Communications Victoria Duffey victoria.duffey@portlandoregon.gov
    Emergency Management Daire Elliott daire.elliott@portlandoregon.gov
    Environmental Services Emily Grey emily.grey@portlandoregon.gov
    Environmental Services Lynne Casey lynne.casey@portlandoregon.gov
    Environmental Services Lynn Sandretzky lynn.sandretzky@portlandoregon.gov
    Environmental Services Pam Mavis pam.mavis@portlandoregon.gov
    Environmental Services Sediegh Khodaverdi sediegh.khodaverdi@portlandoregon.gov
    Environmental Services Sheryl Hicks sheryl.hicks@portlandoregon.gov
    Environmental Services Sue Williams sue.williams@portlandoregon.gov
    Equity & Human Rights Office Tonya Stephens tonya.stephens@portlandoregon.gov
    Equity & Human Rights Office Koffi Dessou koffi.dessou@portlandoregon.gov
    Fire and Rescue Kaily Schmidt kaily.schmidt@portlandoregon.gov
    Fire and Rescue Miranda Rossetto miranda.rossetto@portlandoregon.gov
    Fire and Rescue Onessia Elliott onessia.elliott@portlandoregon.gov
    FPDR Jennifer Sprando jennifer.sprando@portlandoregon.gov
    FPDR Kimberly Mitchell kimberly.mitchell@portlandoregon.gov
    FPDR Nancy Hartline nancy.hartline@portlandoregon.gov
    Government Relations Amy Julkowski amy.julkowski@portlandoregon.gov
    Housing Letimya Clayton letimya.clayton@portlandoregon.gov
    Housing Stella Martinez stella.martinez@portlandoregon.gov
    Mayor Mustafa Washington mustafa.washington@portlandoregon.gov
    Mayor Nicole Grant nicole.grant@portlandoregon.gov
    Neighborhood Involvement Amy Archer amy.archer@portlandoregon.gov
    Neighborhood Involvement Michael Kersting michael.kersting@portlandoregon.gov
    OMF-BIBS Bryant Enge bryant.enge@portlandoregon.gov
    OMF-BIBS Robert Kieta robert.kieta@portlandoregon.gov
    OMF-BIBS Matthew Spitulski matthew.spitulski@portlandoregon.gov
    OMF-BIBS Kate Wood kate.wood@portlandoregon.gov
    OMF-BIBS Paula Peterson paula.peterson@portlandoregon.gov
    OMF-BIBS Tawnya Harris tawnya.harris@portlandoregon.gov
    OMF-BTS Elsa Kaufman elsa.kaufman@portlandoregon.gov
    OMF-BTS Amy Tuttle amy.tuttle@portlandoregon.gov
    OMF-BTS Dan Bauer dan.bauer@portlandoregon.gov
    OMF-BTS Jeff Baer jeff.baer@portlandoregon.gov
    OMF-BTS Michelle Ladd michelle.ladd@portlandoregon.gov
    OMF-Bureau of Rev & Fin Svcs Celeste King celeste.king@portlandoregon.gov
    OMF-Bureau of Rev & Fin Svcs Ken Rust ken.rust@portlandoregon.gov
    OMF-Bureau of Rev & Fin Svcs Jennifer Cooperman jennifer.cooperman@portlandoregon.gov
    OMF-Bureau of Rev & Fin Svcs Jennifer Li jennifer.li@portlandoregon.gov
    OMF-Bureau of Rev & Fin Svcs Diana Marshall diana.marshall@portlandoregon.gov
    OMF-Bureau of Rev & Fin Svcs Janice Hammond Getten janice.hammondgetten@portlandoregon.gov
    OMF-Bureau of Rev & Fin Svcs Scott Karter scott.karter@portlandoregon.gov
    OMF-Bureau of Rev & Fin Svcs Scott Ellertson scott.ellertson@portlandoregon.gov
    OMF-Bureau of Rev & Fin Svcs Terri Williams terri.williams@portlandoregon.gov
    OMF-Bureau of Rev & Fin Svcs Luu Huynh luu.huynh@portlandoregon.gov
    OMF-Bureau of Rev & Fin Svcs Larry Pelatt laurence.pelatt@portlandoregon.gov
    OMF-Bureau of Rev & Fin Svcs Lois Summers lois.summers@portlandoregon.gov
    OMF-Bureau of Rev & Fin Svcs Meghann Fertal meghann.fertal@portlandoregon.gov
    OMF-Bureau of Rev & Fin Svcs Michelle Kirby michelle.kirby@portlandoregon.gov
    OMF-Bureau of Rev & Fin Svcs Michael Montgomery michael.montgomery@portlandoregon.gov
    OMF-Bureau of Rev & Fin Svcs Barbara Gibson barbara.gibson@portlandoregon.gov
    OMF-Bureau of Rev & Fin Svcs Christine Moody christine.moody@portlandoregon.gov
    OMF-Bureau of Rev & Fin Svcs Kathleen Brenes-Morua kathleen.brenes-morua@portlandoregon.gov
    OMF-Bureau of Rev & Fin Svcs Theresa Green theresa.green@portlandoregon.gov
    OMF-Bureau of Rev & Fin Svcs Scott Schneider scott.schneider@portlandoregon.gov
    OMF-Bureau of Rev & Fin Svcs Shelli Tompkins shelli.tompkins@portlandoregon.gov
    OMF-CAO Crystal Castruita crystal.castruita@portlandoregon.gov
    OMF-CAO Elyse Rosenberg elyse.rosenberg@portlandoregon.gov
    OMF-CAO Benjamin Smith benjamin.smith@portlandoregon.gov
    OMF-CAO Sharon Wolf sharon.wolf@portlandoregon.gov
    OMF-CAO Aaron Beck aaron.beck@portlandoregon.gov
    OMF-CAO Doug Stickler doug.stickler@portlandoregon.gov
    OMF-CAO Imani Rose imani.rose@portlandoregon.gov
    OMF-CAO Nikki Bennett nikki.bennett@portlandoregon.gov
    OMF-CAO Ralph Smith ralph.smith@portlandoregon.gov
    OMF-CAO Jane Braaten jane.braaten@portlandoregon.gov
    OMF-CAO Jen Rains jen.rains@portlandoregon.gov
    OMF-CAO Kristin Johnson kristin.johnson@portlandoregon.gov
    OMF-CAO Katy Schnoor katy.schnoor@portlandoregon.gov
    OMF-CAO Lynelle Hatton lynelle.hatton@portlandoregon.gov
    OMF-CAO Sonny Benonaih-Jumbo mcgodson.ben-jumbo@portlandoregon.gov
    OMF-CAO Nathan LaPlant nathan.laplant@portlandoregon.gov
    OMF-CAO Satish Nath satish.nath@portlandoregon.gov
    OMF-Human Resources Lauren Nixon lauren.nixon@portlandoregon.gov
    OMF-Human Resources Natasha Cavender natasha.cavender@portlandoregon.gov
    OMF-Human Resources Emily Craig emily.craig@portlandoregon.gov
    Parks Cierra Maceo cierra.maceo@portlandoregon.gov
    Parks Diana Fielitz diana.fielitz@portlandoregon.gov
    Parks Jeff Shaffer jeff.shaffer@portlandoregon.gov
    Parks Karen Burnett karen.burnett@portlandoregon.gov
    Parks Krystin Castro krystin.castro@portlandoregon.gov
    Parks Kelly Taylor kelly.taylor@portlandoregon.gov
    Parks Margaret Evans margaret.evans@portlandoregon.gov
    Parks Michelle Meyer michelle.meyer@portlandoregon.gov
    Parks Glenn Raschke glenn.raschke@portlandoregon.gov
    Parks Shelley Pendergrass shelley.pendergrass@portlandoregon.gov
    Planning and Sustainability Anthea Tan anthea.tan@portlandoregon.gov
    Planning and Sustainability Chris Dornan chris.dornan@portlandoregon.gov
    Planning and Sustainability Fritz Johnson fritz.johnson@portlandoregon.gov
    Planning and Sustainability Jessica Yang jessica.yang@portlandoregon.gov
    Police Christina Snider christina.snider@portlandoregon.gov
    Police Elizabeth Gardiner elizabeth.gardiner@portlandoregon.gov
    Police Brett Williamson brett.williamson@portlandoregon.gov
    Police Crystal Viuhkola crystal.viuhkola@portlandoregon.gov
    Police Deena Clark deenaj.clark@portlandoregon.gov
    Police Elaine VanBlokland elaine.vanblokland@portlandoregon.gov
    Police Helen Lafong helen.lafong@portlandoregon.gov
    Police Jae Nakanishi jae.nakanishi@portlandoregon.gov
    Police Jennie Alexander jennie.alexander@portlandoregon.gov
    Police James Morris james.morris@portlandoregon.gov
    Police Kimberly Gates kimberlyt.gates@portlandoregon.gov
    Police Lisa Dunn lisa.dunn@portlandoregon.gov
    Police Michael Frome michael.frome@portlandoregon.gov
    Police Tazuko Daniels tazuko.daniels@portlandoregon.gov
    Police Rachel Stansbury rachel.stansbury@portlandoregon.gov
    Police Ryan Wojcicki ryan.wojcicki@portlandoregon.gov
    Police Sundee Hamrick sundee.hamrick@portlandoregon.gov
    Police Valerie Crumley valerie.crumley@portlandoregon.gov
    Transportation Andrew Carlstrom andrew.carlstrom@portlandoregon.gov
    Transportation Antonina Zaytseva antonina.zaytseva@portlandoregon.gov
    Transportation Rob Bayley rob.bayley@portlandoregon.gov
    Transportation Clarissa Atay clarissa.atay@portlandoregon.gov
    Transportation Debbie Khoja debbie.khoja@portlandoregon.gov
    Transportation Maurice Henderson maurice.henderson@portlandoregon.gov
    Transportation Sierra Stringfield sierra.stringfield@portlandoregon.gov
    Transportation Steve Townsen steve.townsen@portlandoregon.gov
    Water Dominique Bessee dominique.bessee@portlandoregon.gov
    Water Linda Curtis linda.a.curtis@portlandoregon.gov
    Water Remani Mathew remani.mathew@portlandoregon.gov
    Water Susan Bailey susan.bailey@portlandoregon.gov
    Water Michael Stuhr michael.stuhr@portlandoregon.gov
    Water Nancy Myers nancy.myers@portlandoregon.gov
    Water Teri Halverson teri.halverson@portlandoregon.gov
    Water Valerie Joerger valerie.joerger@portlandoregon.gov

    BHR Recall Reporter

    The BHR Recall Reporter is responsible for the basic reporting from the recall infotype 9002 via the execution of the Recall report.

    Work Instructions

    ZHR_RECALL_REPORT Recall (IT9002) Reporting Process

    Change Documentation

    15 October 2014: added ZHR_RECALL_REPORT instructions


    BHR Recall Administrator

    The BHR Recall Administrator is responsible for the basic maintenance of the recall info type 9002 and for the execution of the Recall report.

    Work Instructions

    Recall Administration Process

    Change Documentation

    15 October 2014: added Recall Administration Process work instructions


    BHR Drug Screening Coordinator

    BHR Drug Screening Coordinator (RP_S_PA_BHR_DRUG_SCRENING_COOR)

    The Drug Screening Coordinator is responsible for maintaining the drug and alcohol testing process at the City of Portland.  This role will have access to view limited info types in SAP and will only view info types that contain employee personal data.  This role will have no other read access to info types in SAP.  This role will have write access to info type 0697 Drug Screening to maintain data specific to City of Portland random drug screening processes and info types 0019 Monitoring of Tasks in order to set reminders for follow up to previous drug screenings. 

    Change Documentation

    27 August 2013: updated role description


    BHR/E&D Reporter

    BHR/E&D Reporter (RP_S_PA_BHR_E&D_REPORTER)

    Employment and Development employees in BHR require reporting access to a number of reports to assist with recruitment planning and facilitation.  This role will have read only access to create a limited number of reports as needed for recruitment activities.  These reports will focus on Vacancy and Recall reports. 

    Change Documentation

    27 August 2013: updated role description


    BHR Pay Increase Administrator

    BHR Pay Increase Administrator (RP_S_PA_BHR_PAY_INCREASE_ADMIN)

    The BHR Pay Increase Administrator is responsible for executing programs that impact employees’ pay as a result of structure increases to pay ranges/grades (mass updates) and to affect pay increases for employees in pay scales/steps on a regular basis. 

    Change Documentation

    27 August 2013: updated role description


    Operating Bureau Personnel Administrator (OBPA)

    Operating Bureau Personnel Administrator (OBPA) (RP_S_PA_OPERATING_BUREAU_PERSO)

    The Operating Bureau Personnel Administrator (OBPA) performs most of the bureau's employee transaction functions in SAP. New hires, separations, leaves of absence, and employee changes are all performed by the OBPA. The OBPA is responsible for the day-to-day operation of employee data management in SAP. 

    They run actions (PA40), update and/or read master data (PA30 & PA20) as well as run reports for their department.

    List of OBPAs (Updated:  12-3-15)

    OBPA Video Instructions:

    Display HR Master Data [ PA20 ]

    Input a Nickname (Preferred Name) for Display in Outlook [ PA30 ]

    Making Changes to Employee Record to Update Active Directory (Outlook) [ PA30, PQ13 ]

    Emergency Contact Information Maintenance & Reporting [ PA30, ZHRT_COOP ]

    Create Object Manager Hit List [ PA20, PA30, & PA40 ]

    Personnel Actions (Sample New Hire) [ PA40 ]

    Positions by PA Report [ ZHRT_POSITIONS_BY_PA ]

    Display Headcount Changes [ S_L9C_94000095 ]

    Job Class Anniversary Date Report [ ZHR_DATEJOBCLS ]

    Web-Based Training, Job Aids, Reports, and Work Instructions

    HR Master Data Training

    Job Aids

    Create vs. Change

    HCM Infotypes

    Infotypes in Actions

    IT0008 Basic Pay Change Business Scenarios

    IT0008 Basic Pay Fields

    IT0008 Basic Pay72-79 Tip Sheet with Percentages

    IT0019 Monitoring of Tasks 6-2009

    IT0040 Objects on Loan 6-2009

    IT0041 Date Specifications

    IT0094 Residence Status / I-9 Tracking by Bureaus

    IT2012 SPTH Switch Creation during an Action

    IT2012 SPTH Switch Delimit during a Separation Action

    IT2012 SPTH Switch Maintenance

    Custom Audit Report

    OM Prerequisites for PA Actions

    SAP Action Reason Codes 12-2015

    SAP Enterprise Structure July 2014

    Reports

    PA10 Display HR Personnel File

    PA20 Display HR Master Data

    PC00_M02_LINFO Display Infotype Overview for Employees

    S_AHR_61015516 Vacancy Report

    S_AHR_61016129 Flexible Employee Data Report

    S_L9C_94000095 Display Headcount Changes

    S_PH0_48000450 Display Date Monitoring Report

    ZHR_DATEJOBCLS Job Class Anniversary Date Report

    Work Instructions

    Emergency Contact Information Maintenance and Reporting

    PA30 Create Object Manager Hit List

    PA30 Delimiting IT2012 Time Transfer Specification (SWITCH) Records

    PA30 Maintain HR Master Data - Change

    PA30 Maintain HR Master Data - Delimit

    PA30 Maintain HR Master Data - Update

    PA PA30, PQ13 OBPA - Making Changes to Employee Record to Update Active Directory (Outlook)

    PA40 Change in Pay - Non-Rep

    PA40 Employee to Working Retiree Benefits Eligible

    PA40 End of Temp Appt - Current Employee

    PA40 End of Temp Appt - New Hire

    PA40 Enter Personnel Action - New Hire

    PA40 Extension of Temp Appt

    PA40 Layoff

    PA40 Leave of Absence

    PA40 Limited Term Duration - New Hire

    PA40 Over/Under/Lateral Fill - Temp Appt

    PA40 Regular Action

    PA40 Rehire

    PA40 Retirement

    PA40 Return from Leave of Absence

    PA40 Separation

    PA40 Status Change 80 to 72 in Pay Grade

    PA40 Status Change 80 to 72 in Pay Scale

    PA40 Status Change FT to PT in Pay Grade

    PA40 Status Change FT to PT in Pay Scale

    PA40 Status Change

    PA40 Temporary Actions Current

    PA40 Temporary Actions New Hire


    Operating Bureau Management

    Operating Bureau Management (RP_S_PA_OPERATING_BUREAU_MANAG)

    The Operating Bureau Manager has view-only access to some personnel-related infotypes. Some members of this role liaise with BHR and are likely to need to research personnel data related to their particular operating bureau. Those in this role have access to information such as position, vacancy reports, employee history, and employee personal data.

    HR Master Data Training

    Change Documentation

    12 November 2013: updated web-based training

    4 September 2013: added web-based training

    27 August 2013: updated role description


    BHR Technician & BHR Director's Executive Assistant

    BHR Technician & BHR Director's Executive Assistant (RP_S_PA_BHR_TECHNICIANS_DIRECT)

    The BHR Technician and BHR Director's Executive Assistant have read access to a number of info types in SAP and limited write access to only two info types: recall and seniority.  BHR Technicians will be responsible for key areas of HR functionality in the areas of layoff and recall and providing detailed reports to support daily BHR processes and operations. 

    HR Master Data Training

    Work Instruction

    Annual Sick Leave Average Report

    Change Documentation

    10 September 2014: added Annual Sick Leave Average Report

    12 November 2013: updated web-based training

    4 September 2013: added web-based training

    27 August 2013: updated role description


    BHR Administrative Reporter

    BHR Administrative Reporter (RP_S_PA_BHR_ADMINISTRATIVE_REP)

    The BHR Administrative Report has access to specific HCM SAP reports and is responsible for providing these reports to support BHR daily operations and processes.  The reporter prepares and provides compliance reports from SAP as needed to meet state and federal guidelines. 

    HR Master Data Training

    Change Documentation

    12 November 2013: updated web-based training

    4 September 2013: added web-based training

    27 August 2013: updated role description


    BHR Quality Assurance

    BHR Quality Assurance (RP_S_PA_BHR_QUALITY_ASSURANCE)

    Quality Assurance is responsible for the accuracy and completeness of the SAP employee master data entered by the Operating Bureau Personnel Administrators (OBPAs) and others.

    HR Master Data Training

    Work Instructions

    IT2006 Absence Quota Manual Delimit

    IT2006 Sick Time Off Absence Quota Manual Delimit

    Change Documentation

    1 May 2014: added IT2006 work instructions

    12 November 2013: updated web-based training

    4 September 2013: added web-based training

    27 August 2013: updated role description


    BHR Seniority Administrator

    BHR Seniority Administrator (RP_S_PA_BHR_SENIORITY_ADMINST)

    The Seniority Administrator has read-only access to many personnel-related infotypes, write access to IT9002 Seniority infotype, and write access to IT9001 Recall infotype only.

    Change Documentation

    27 August 2013: updated role description