• Bureau Timekeeper Supervisor

    Bureau Timekeeper Supervisor (RP_S_PY_BUR_TIMEKEEPER_SUPERVI) 

    The Bureau Timekeeper Supervisor processes one-time payments (such as earnings and employee reimbursements for clothing, equipment allowance, etc.) and initiates Off-Cycle payment requests at the bureau level.  The Timekeeper Supervisor also uses the wage type reporter to view and access payroll information to respond to their employees’ questions or inquiries.

    Payroll Admin Timekeeper/Supervisor Training

    Work Instructions

    PA30 IT0015 Clothing Allowance Taxable Change Cost Assignment

    PA30 IT0015 Clothing Allowance Taxable

    PA30 IT0015 Clothing Reimbursement Non-Taxable

    PA30 IT0015 Create One-Time Employee Reimbursement

    PA30 IT0015 Education Reimbursement Non-Taxable

    PA30 IT0015 Education Reimbursement Non-Taxable2

    PA30 IT0015 Education Reimbursement Taxable Change Cost Assignment

    PA30 IT0015 Education Reimbursement Taxable

    PA30 IT0015 Equipment Reimbursement Non-Taxable Change Cost Assignment

    PA30 IT0015 Equipment Allowance Taxable

    PA30 IT0015 Equipment Reimbursement Non-Taxable

    PA30 IT0015 Mileage Reimbursement Non-Taxable Change Cost Assignment

    PA30 IT0015 Mileage Reimbursement Non-Taxable

    PA30 IT0015 Mileage Reimbursement Taxable Change Cost Assignment

    PA30 IT0015 Mileage Reimbursement Taxable

    PA30 IT0267 Additional Off-Cycle Payments

    Change Documentation

    12 November 2013: updated web-based training

    3 September 2013: added web-based training

    22 August 2013: updated role description; added work instructions


    Central Payroll Administration

    Payroll Process Administrator (RP_S_PY_PAYROL_PROCES_ADMNSTR)

    Payroll Administrator (RP_S_PY_PAYROLL_ADMINISTRATOR)

    The Payroll Process Administrator performs the overall payroll processing needed to accurately calculate employee paychecks, process subsequent payroll activity like posting payroll results to the general ledger, quarterly and annual tax reporting, and off-cycle payroll and maintenance of payroll infotypes.

    The Payroll Administrator performs regular and off-cycle payroll processing, maintains HR master data, and PERS reporting.

    Work Instructions

    PA03 Execute Payroll Control Record

    PA30 IT0009 Maintain Employee Bank Details

    PA30 IT0014 Create Recurring Deduction - Charitable

    PA30 IT0057 Create Union Dues Membership Fees Deduction

    PA30 IT0161 Create IRS Tax Withholding Limits

    PA30 IT0194 IT0195 Create Garnishment Document

    PA30 IT0210 Maintain Withholding Information

    PA30 IT0216 Create Garnishment Adjustment

    PA30 IT0267 Create Workers Comp Off-Cycle Payments

    PA70 Enter Multiple Entries for One Transaction

    PC00_M10_CALC Run Payroll

    PC00_M10_CALC_SIMU Run Payroll Simulation

    PC00_M10_CDTC Pre-Process DME

    PC00_M10_FFOC Create Check File

    PC00_M10_REC Run Payroll Reconciliation Report

    PC00_M99_CIPC Review Non-Posted Payroll Results

    PC00_M99_CIPE Create Posting Run to Financial Accounting

    PC00_M99_FPAYM Create ACH File

    PC00_M99_PPM Post Payroll Payments to Accounting

    PC00_M99_URME Evaluate Remittance

    PC00_M99_URMP Create Third-Party Remittance Posting Items

    PC00_M99_URMR Reconcile Remittance Posting Items

    PCP0 Process Third-Party Remittances to Accounting

    PCP0 FI Posting

    PUOC_10 Complete Off-Cycle Payroll Activities in the Workbench

    PUOCBA Batch Subsequent Off-Cycle Activities

    S_ALR_87014259 Run Payroll Journal

    ZHRT_SSNVS SSN Verification Download

    ZPY_Direct_Deposit_C Create Direct Deposit Advice Spool

    Change Documentation

    21 August 2013: updated role descriptions; added work instructions


    Central Payroll Time Benefits Reviewer

    Central Payroll Time Benefits Reviewer (RP_S_HR_CENTRAL_PY_TM_BN_REVWR) 

    The Central Payroll Time Benefits Reviewer reconciles payroll and benefits ledger accounts, prepares a summary monthly report and audit schedules for the general ledger accounts, and tests new wage types and mapping to general ledger accounts.

    Work Instructions

    PC00_M99_CWTR Run Wage Type Reporter

    ZFIPYFORWT Run Payroll and Financial Object Detail Report with Wage Types

    Change Documentation

    7 November 2013: added work instructions

    22 August 2013: updated role description


    Check Printing Processor (Auditors Office)

    Check Printing Processor (RP_S_PY_CITYAUDITOR_CHECKPRINT) 

    The Check Printing Processor prints payroll checks from the check spool created by Central Payroll.

    Work Instructions

    SP01 Print Checks from Spool

    Change Documentation

    22 August 2013: updated role description; added work instruction


    Class Comp Processor

    Class Comp Processor (RP_S_PY_CLASS_COMP_PROCESSOR)  Role Description:

    The Class Comp Processor updates the PERS OT code table.

    Work Instructions

    ZHRT_PERS_OTCODE Maintain PERS Average Overtime Table

    Change Documentation

    22 August 2013: updated role description; added work instruction


    COPPEA Employee Professional Development Fund Processor

    COPPEA Employee Professional Development Fund Processor (RP_S_PY_COPPEA_EE_PDF_PROCESSR)

    This role will give the user the ability to process COPPEA employee education reimbursements

    Job Aids and Work Instructions

    Job Aid

    PY_PFD_COPPEA Professional Development Fund (PDF) Employee Reimbursement Process

    Work Instructions

    PA30 IT0015 STy5R04 Process COPPEA Non-Taxable Professional Development Fund Reimbursement

    PA30 IT0013 STy5R34 Process COPPEA Taxable Professional Development Fund Reimbursement

    Change Documentation

    22 August 2013: updated role description; added job aid and work instructions


    Payroll Administrator, Payroll Process Administrator

    Payroll Administrator (RP_S_PY_PAYROLL_ADMINISTRATOR) 

    Payroll Process Administrator (RP_S_PY_PAYROL_PROCES_ADMNSTR)

    The Payroll Process Administrator and Payroll Administrator participates in regular payroll processing, maintains HR master data, off-cycle payroll, and PERS reporting.

    Work Instructions

    DDNTK: Deductions Not Taken Variant, Payroll Journal

    Change Documentation

    17 April 2014: added DDNTK: Deductions Not Taken Variant, Payroll Journal

    22 August 2013: updated role description


    Payroll FPD&R Processor

    Payroll FPD&R Processor (RP_S_PY_FPDR_PROCESSOR)

    The Payroll FPD&R Processor reads Fire and Police Disability (FPD&R) Fund members' employee information to generate reports for accurate pension and disability calculations.

    Change Documentation

    22 August 2013: updated role description


    Risk WC Processor

    Risk WC Processor (RP_S_PY_RISK_WC_PROCESSOR) 

    The Risk Workers Compensation (WC) Processor processes time loss related payments and deductions, and initiate payments through an off-cycle check request.

    Work Instructions

    PA20 IT0001 IT0008 Verify Employment

    PA30 IT0015 Create One-Time Employee Reimbursement

    PA30 IT0267 Create Workers Comp Off-Cycle Payments

    PC00_M10_REC Display Risk Payroll Reconciliation Report

    PC00_M10_REC Run Payroll Reconciliation Report

    Change Documentation

    22 August 2013: updated role description; added work instructions


    Timekeeper Payroll Reviewer

    Timekeeper Payroll Reviewer (RP_S_PY_TIMEKPR_PAYROLL_REVIEW)

    The Timekeeper Payroll Reviewer has access to detailed payroll information (i.e. online pay statements and payroll results) needed for addressing employee pay questions.

    Web-Based Training and Work Instructions

    Timekeeper Review Payroll Results Training

    Work Instructions

    PC00_M10_REC Run Payroll Reconciliation Report

    Change Documentation

    12 November 2013: updated web-based traininig

    4 September 2013: added web-based training

    22 August 2013: updated role description; added work instructions


    Treasury

    Treasury (RP_S_PY_TREASURY) 

    The Treasury role allows the user to determine the total net pay for the pay period for funding purposes.  This will also give the user the ability to view  the check register and provide customers requested check information, i.e. check number, check amount, if the check was reversed, replaced, voided, etc. 

    Work Instructions

    ZPY_PAYR Display Table PAYR in Treasury

    Change Documentation

    22 August 2013: updated role description; added work instruction


    Treasury Check Encasher

    Treasury Check Encasher (RP_S_PY_TREASURY_CHEK_ENCASH)

    The Treasury Check Encasher clears checks.

    Change Documentation

    22 August 2013: updated role description