• Timekeeper

    Timekeeper (RP_S_TM_TIMEKEEPER)

    The Timekeeper is responsible for correctly recording and managing time information in the SAP system for employees assigned to them.  The Timekeeper will also respond to any time evaluation issues and make necessary corrections. 

    Timekeeper User Guide

    The Timekeeper User Guide contains most of the files previously on the Time/Payroll web site, including job aids and work instructions.

    Job Aids and Work Instructions

    Job Aids

    City Sick Time information and resources

    Holiday Entry

    Holiday Generation Program Quick Reference

    Multiple Entry

    Work Instructions

    PA30 Delimiting IT2012 Time Transfer Specification (SWITCH) Records

    PT50 Quota Overview 

    ZHRT_CATS_HOL_AUDIT Holiday Audit Report

    ZHRT_QUOTA_AUDIT Quota Audit Report

    ZHRT_QUOTA_DETAIL Quota Detail Report

    ZPT_BAL00 Custom Cumulated Time Evaluation Results

    Change Documentation

    5 May 2014: added link to BHR's City Sick Time resources

    1 May 2014: updated Timekeeper User Guide, added PT50 Quota Overview

    11 April 2014: added ZHRT Quota Audit Report

    28 February 2014: added PA30 Delimiting IT2012 Time Transfer Specification (SWITCH) Records

    8 January 2014: updated Holiday Job Aid (Holiday Entry), Holiday Generation Program Quick Reference, and Holiday Audit Report work instructions

    6 January 2014: updated Holiday Job Aid (Holiday Entry) and Holiday Generation Program Quick Reference

    18 September 2013: added Quota Detail Report work instruction

    9 September 2013: added work instruction

    5 September 2013: added user guide

    1 August 2013: added work instructions


    FMLA Coordinator

    FMLA Coordinator (RP_S_TM_BUREAU_FMLA_COORDINATO)

    The FMLA Coordinator checks and creates leave requests and assigns and unassigns absences in the FMLA Workbench.

    FMLA User Guide

    Job Aids and Work Instructions

    Job Aid

    FMLA E-mail Enhancement Spreadsheet

    Work Instruction

    ZPT_BAL00 Custom Cumulated Time Evaluation Results

    Change Documentation

    23 April 2013: updated FMLA Workbench User Guide

    16 October 2013: added FMLA E-mail Enhancement Spreadsheet

    9 September 2013: added work instruction

    5 September 2013: updated role description

    6 August 2013: process flow graphic added


    FMLA Processor

    FMLA Processor (RP_S_TM_BUREAU_FMLA_PROCESSOR)

    The FMLA Processor views requests in the Workbench, enters FML absences in CAT2 when appropriate, and assigned and unassigns absences in the Workbench.

    FMLA User Guide

    Job Aids and Work Instructions

    Job Aids

    FMLA E-mail Enhancement Spreadsheet

    Work Instruction

    ZPT_BAL00 Custom Cumulated Time Evaluation Results

    Change Documentation

    16 October 3013: added FMLA E-mail Enhancement Spreadsheet

    9 September 2013: added work instruction

    5 September 2013: updated role description

    6 August 2013: process flow graphic added


    FMLA Reviewer

    FMLA Reviewer (RP_S_TM_CENTRAL_FMLA_REVIEWER}

    The FMLA Reviewer role is used by appropriate Central BHR personnel to assist in the communications with Bureaus on FMLA status and to assist the Central BHR FMLA Manager.

    FMLA User Guide

    Change Documentation

    23 April 2014: updated FMLA Workbench User Guide

    5 September 2013: updated role description


    LTD Administrator

    Long-Term Disability (LTD) Administrator (RP_S_TM_LTD_TIME_ADMINISTR)

     This role allows the user access to view CAT3 (time entry). 

    Change Documentation
    9 September 2013: updated role description


    FPD&R Administration

    Fire and Police Disability & Retirement (FPD&R) Administration (RP_S_TM_FPDR_ADMINISTRATION)

    This role allows the user to display/monitor time data for Police and Fire personnel when they are using FPDR time.
    Work Instructions

    ZPT_BAL00 Custom Cumulated Time Evaluation Results

    Change Documentation

    9 September 2013: updated role description, added work instruction


    Workers' Comp Admin

    Workers' Compensation Administrator (RP_S_TM_WORKERS_COMP_ADMIN)

    The Workers' Comp Admin allows the user to display time data for all employees in order to monitor on-going or new on-the-job injury claims by employees.  The purpose of this role is to monitor claims which may require time loss payments from OMF-Risk Management and to coordinate with Bureau Timekeepers regarding any possible supplemental payments to be made by the Bureau.

    Work Instruction

    ZPT_BAL00 Custom Cumulated Time Evaluation Results

    Change Documentation

    9 September 2013: added work instruction; updated role description


    Time Reviewer

    Time Reviewer (RP_S_TM_TIME_REVIEWER)

    The Time Reviewer reviews time sheet data.

    Work Instruction

    ZHRT_QUOTA_AUDIT Quota Audit Report

    ZPT_BAL00 Custom Cumulated Time Evaluation Results

    Change Documentation

    11 April 2014: added ZHRT Quota Audit Report

    9 September 2013: added work instruction


    Central Time Administrator

    Central Time Administrator (RP_S_TM_CENTRAL_TIME_ADMINISTR)

    The Central Time Administrator oversees quote adjustments, maintains time master data, runs time evaluations, and monitors time evaluation messages.

    Work Instructions

    IT2006 Absence Quota Manual Delimit

    IT2006 Sick Time Off Absence Quota Manual Delimit

    PA30 Decrease Quota Balance

    PA30 Delimiting IT2012 Time Transfer Specification (SWITCH) Records

    PA30 Increase Quota Balance

    PA30 Process Catastrophic Leave Donations

    PA30 Quota Compensation

    PC00_M10_REC Run Payroll Reconciliation Report

    PC00_M99_DLGA20 Cumulation Wage Types

    PY_PT60 Run Time Evaluation

    ZHRT_QUOTA_AUDIT Quota Audit Report

    ZPT_BAL00 Custom Cumulated Time Evaluation Results

    Change Documentation

    1 May 2014: added IT2006 work instructions

    11 April 2014: added ZHRT Quota Audit Report

    28 February 2014: added PA30 Delimiting IT2012 Time Transfer Specification (SWITCH) Records

    25 October 2013: added Cumulation Wage Types work instruction

    9 September 2013: added work instruction

    22 August 2013: updated role description; added work instructions