Bureaus will provide the data / BTS will map.
For FY 2010-11, bureaus chose to use SAP categories of fund centers, programs or subprograms as the basis of their geographic allocations. There are two new BRASS reports to aid in this process and to separate out CIP expenses from the Budget Mapping’s reporting of operating expenses. In the FY 2011-12 Archive database in BRASS, select the report that best matches your bureau’s budget structure.
- G2 Grid Report (Geomapping FC) – expenses by fund center
- G3 Grid Report (Geomapping FA) – expenses by subprogram; you can sum these to the program level if that is more appropriate for your bureau
These reports list operating and capital budget at the bureau expense vs. fund level according to either functional area or fund center and separated between bureau level and fund level. Please allocate out only the bureau level expenses, but include fund level as a line item in order to tie to the total budget. For this map, we are only concerned with the operating column. Please see IV Background Data for additional guidance. As a reminder, the CGIS layer for the eight geographies may be found here \\CGISFile\Public\CGIS\Mitch\Mayors Office Mapping the name of the layer is Financial_Reporting_Districts_BPS_pdx
Bureaus will be given an opportunity to review the maps once BTS has created a draft based on the submission.