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Chapter 2.14 Reporting by Political Consultants


- Note

(Chapter added by Ordinance No. 187689, effective May 20, 2016.  Implementation date September 1, 2016.)


2.14.010 Purpose.

The purpose of this Chapter is to improve transparency by requiring Political Consultants advising City elected officials to meet certain registration and reporting requirements.


2.14.020 Definitions.

As used in this Chapter unless the context requires otherwise:

A.  “City elected official” means the Mayor, City Commissioners, or Auditor.

B.  “Day” means a calendar day by 5 p.m. unless “business day” is specified.  If the computed date for action falls on a Saturday, Sunday or legal City holiday, then the “day” shall be the next business day by 5 p.m.

C.  “Political Consultant” means a person or entity that provides Political Consulting Services to a City elected official or successful candidate for elected office, or a successful candidate’s principal campaign committee, registered with the Oregon Secretary of State. The term “Political Consultant” does not include attorneys who provide only legal services, accountants who provide only accounting services, professional fundraisers, or pollsters who provide only polling services.  The term “Political Consultant” does not include a person who

1.  Does not engage in Political Consulting Services as a trade or profession, or

2.  Is a City employee.

D.  “Political Consulting Services” include actions in campaign management and political strategy services, including but not limited to: advocacy and strategy; political polling; advising or assisting in voter contact strategies and services; advising in media strategy, buying and advertisement; providing candidate development, policy training, political image consulting, and designing, implementing and analyzing polls and surveys; performing issues research and opposition research; developing, assisting in strategic communication such as news releases, talking points and speech writing; and advising on negative information handling and political crisis management.  This Chapter does not regulate the content and viewpoint of the services provided to a City elected official.


2.14.030 Registration for Political Consultants.

A.  Within 15 days after providing any Political Consulting Services to a City elected official, a Political Consultant must register with the City Auditor.

1.  The registration must include at least the following information:

a.  The name, address and contact information of the Political Consultant, including the organization, if applicable, with which the Political Consultant is associated and the address and contact information of that organization if different than that of the Political Consultant. 

b.  If the Political Consultant is an entity, the names, addresses and contact information of principals, employees and contractors that provide Political Consulting Services to a City elected official. 

c.  If an entity registers, the individual employees or contractors of the entity do not need to register separately.

2.  The name of the City elected official to whom the Political Consultant provides Political Consulting Services, and the date when services commenced.  If services are provided in support of a City referred measure under Chapter 2.08, then the name, address and contact information for the lead representative for the measure, and the date when services commenced.

B.  A Political Consultant must file an updated statement within 15 days if any previously reported information changes.

C.  If a person for whom Political Consulting Services has been provided later becomes a City elected official, a Political Consultant must file a statement as required by this Section within 15 days from certification of election results.


2.14.040 Termination of Registration.

When a Political Consultant who is required to register under this Chapter later terminates all Political Consulting Services to a City elected official, the Political Consultant shall file a termination statement on the form required by the City Auditor within 15 days of service termination.


2.14.050 Quarterly Reporting by City Elected Official.

A.  A City elected official shall file a statement with the City Auditor identifying the Political Consultant who provides or provided services to the City elected official, and the date when services commenced.   If a City elected official sponsors a City referred measure under Chapter 2.08, the City elected official shall identify the measure and the Political Consultant that will perform or performed Political Consulting Services for the measure.  Sponsorship of a City referred measure by a City elected official shall be determined by the City elected official who signed a resolution filed pursuant to Chapter 2.04.

B.  The statement in this Section shall be filed with the City Auditor 15 days after the end of the calendar quarter as proscribed in Subsection 2.12.020 A.

C.  Amendments to statements submitted under this Section may be made without penalty within 25 days after the end of the calendar quarter.

D.  The City elected official shall file an updated statement within 15 days of change of any information reported.

E.  If a person through election becomes a City elected official, the person shall file the statement required in this Section at the next quarterly reporting period that follows certification of elections results.  If a person is appointed to the position of City elected official pursuant to Charter Section 2-206, the person shall file the statement required in this Section at the next quarterly reporting period following appointment.


2.14.060 Public Nature of Reports and Registrations.

All information submitted to the City Auditor in any statement required by this Chapter will be posted on the City Auditor’s website within 3 business days after the receipt, except if the information is subject to amendment under this Chapter, the Auditor will post the information within 3 business days after the amendment period has closed.


2.14.070 Prohibited Conduct.

A.  A City elected official shall not knowingly utilize a Political Consultant who is in violation of this Chapter.

B.  A Political Consultant shall not provide Political Consulting Services without reporting as required under this Chapter.

C.  No person shall submit false, fraudulent or misleading information on statements, including but not limited to misrepresenting the scope or nature of services provided or the identity of clients to whom services are provided.


2.14.080 City Auditor’s Duties.

The City Auditor is authorized to adopt, amend and repeal administrative rules, policies, procedures and forms for the regulation and enforcement of this Chapter, including but not limited to prescribing forms for registration and reporting, determining the method for filing, conducting appropriate inquiry and audit of reports or statements for completeness and accuracy, establishing fees for late filing or non-filing, and imposing civil penalties for non-compliance.


2.14.090 Penalties for Violation of this Chapter.

A.  A person who fails to report as required by this Chapter shall be subject to a civil penalty and other administrative sanctions until the registration or reporting is complete and in compliance with this Chapter.

B.  A person who provides false or misleading information may be subject to a civil penalty and other administrative sanctions.

C.  A person who violates any section of this Chapter may be subject to a civil penalty of up to $1,000 per violation.


2.14.100 Enforcement.

The City Auditor may request that the City Attorney initiate action in Multnomah County Circuit Court to enforce the provisions of this Chapter, including collection of any unpaid fees or civil penalties.  Upon such a request by the Auditor, the City Attorney shall make a determination of whether facts supporting a prima facie enforcement action exist.  If so, the City Attorney shall either initiate an enforcement action on behalf of the City or shall retain outside counsel to work with the Auditor to do so.  The City may seek enforcement of all provisions of this Chapter in the enforcement action, including but not limited to recovery of all fees and civil penalties assessed under this Chapter as well as enforcement of any other provision of this Chapter.  In any enforcement action, the City shall be entitled to recover any costs and attorneys’ fees incurred as a result of the violation of this Chapter.