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PSF-5.22 - Citizen Review Committee - Election of Officers

CITIZEN REVIEW COMMITTEE - ELECTION OF OFFICERS
Administrative Rules Adopted by Auditor's Office Pursuant to Rule-Making Authority
ARB-PSF-5.22

1.  The regular nomination and election of officers will occur at the first possible CRC meeting following April 1. At this time, the members of CRC will select a Chair, Vice-Chair, and Recorder from among its members. The normal term for officers will be one year. If an elected officer's position becomes vacant prior to completing the year of service, a special nomination and election will be held as soon as possible following the date of the notification to vacate. The term of service for officers selected by this process will be limited to completing the term of the officer they are replacing, so that the term will end concurrent with the terms of other officers.

 

2.  The CRC Chair will give official notice of the election of officers each year not later than the March CRC meeting.

3.  The process for selection of officers is described below:

a.  The current Chair will take nominations for each position, beginning first with the position of Chair and followed by nominations for Vice-Chair and Recorder. Nominations and elections are limited to current CRC members. Members may be nominated by other members or may self-nominate. Any member is permitted to decline consideration for any position. Members who anticipate being absent from the meeting and wish to nominate themselves may do so in writing to the Chair no later than 24 hours prior to the meeting.

b.  After nominations are concluded, each nominee will make a brief (two minute) statement to CRC outlining his/her reasons for wanting to serve and his/her goals and desires for the future of CRC. Absent nominees may submit a brief written statement which will be read by the Chair.

c.  Members may vote for themselves. Voting will be done by voice (except where a reasonable accommodation is needed). Absent members voting for themselves must indicate this in writing. The Chair will then voice these votes. All voting will be public and recorded for all nominees. A majority of at least five votes must be received for a nominee to be elected. Nominees receiving the fewest number of votes will be dropped from the selection list; and voting will continue until one nominee for each position (Chair, Vice-Chair, and Recorder) receives the required majority of votes.

4.  The responsibilities of the CRC officers are described below:

a.  Chair

1) Confer with the Vice-Chair, Recorder, and Independent Police Review (IPR) staff to approve monthly agenda for public discussion.

2) Facilitate CRC meetings and hearings.

3) Confer with Vice-Chair, Recorder, City Auditor, and IPR Director about issues of importance to CRC.

4) Review unsolicited letters from citizens, refer letters on policy and Portland Police Bureau issues to the full CRC. In cases that may require action prior to the next regular CRC meeting, the Chair may consult with other officers and determine and take action, after providing timely notice to other CRC members if time allows.

b.  Vice-Chair

1) Confer with CRC Chair and Recorder regarding monthly agenda for public distribution.

2) Facilitate CRC meetings and hearings in the absence of the Chair.

3) Confer with the CRC Chair, Recorder, City Auditor, and IPR Director about issues of importance to CRC.

c.  Recorder

1) Facilitate CRC meetings and hearings in the absence of the Chair and the Vice-Chair.

2) Confer with the CRC Chair and Vice-Chair regarding monthly agenda for public distribution.

3) Confer with the CRC Chair, Recorder, City Auditor, and IPR Director about issues of importance to CRC.

 

4) Assist IPR staff in the preparation of the minutes of CRC meetings. Prepare minutes in the absence of IPR staff.
 

HISTORY
 
Rules adopted by City Auditor and filed for inclusion in PPD May 15, 2007.
Amended by the Citizen Review Committee February 9, 2011.
Amended rules adopted by City Auditor and filed for inclusion in PPD February 14, 2011.