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City of Portland

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5.33.675 Documentation of Award.

(Amended by Ordinance No. 185898, effective February 20, 2013.)

A.  Basis of Award. After Award, the City shall make a record showing the basis for determining the successful Offeror part of the City’s Solicitation file.

B.  Contents of Award Record. The City’s record shall include 

1.  Bids.

a.   Completed Bid tabulation sheet; and

b.  Written justification for any rejection of lower Bids.

2.  Proposals.

a.   The completed evaluation of the Proposals;

b.  Written justification for any rejection of higher scoring Proposals or for failing to meet mandatory requirements of the Request for Proposal; and

c.   If the City permitted negotiations in accordance with Section 5.33.211, the City’s completed evaluation of the initial Proposals and the City’s completed evaluation of final Proposals.