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TRN-3.309 - Carsharing Parking Administrative Rules

CARSHARING PARKING ADMINISTRATIVE RULES
Administrative Rules Adopted by Bureau of Transportation Pursuant to Rule-Making Authority
ARB-TRN-3.309

I. POLICY

The City of Portland recognizes that carsharing provides benefits to the City and its residents. Carsharing can contribute to reduced air pollution, water pollution, and congestion while increasing transit ridership, biking and walking. In order to support carsharing in Portland, the Bureau of Transportation allows carshare organizations to obtain parking permits for carshare vehicles to park in the public right-of-way.


II. DEFINITIONS

For the purposes of this policy, the following definitions shall apply:

“Business-to-Consumer (B2C)” is a carshare vehicle model where the vehicles are owned by a carshare organization. Also referred to as “fleet ownership”.

"Carsharing" is a shared-use vehicle program that provides a geographically distributed fleet of vehicles to serve its members.

"Carsharing Parking Program" is the City of Portland Bureau of Transportation program that authorizes carsharing organizations to provide carsharing parking in the City right-of-way.

"Carsharing parking permit" is the revocable permit issued by the PBOT Parking Services Group Manager authorizing a carsharing organization to park their vehicles in the public right-of-way. The City may issue individual permits by carsharing space, carsharing vehicle, or carsharing organization. Permit(s) must be displayed as directed by the PBOT Parking Services Group Manager.

"Carsharing organization" is an organization that provides members with access to a minimum of five (5) shared-use vehicles at geographically distributed locations with hourly, daily, and/or weekly rates that include insurance.

"Carsharing vehicle" is a vehicle made accessible by a carsharing organization for use by its members. Each carsharing organization shall display its identifying emblem on the outside any carsharing vehicle using on‐street spaces

"Carsharing on-street space" is a metered or non-metered on-street parking space designated and reserved by the City for use by a carsharing organization.

“Free-floating Carshare Model” is a carshare model that allows vehicles to be picked up and dropped off at different locations within a certain boundary area. Also referred to as “point-to-point” or “one-way” carshare models

"Metered on-street space" is an on-street space within a City meter district or area.

“Operating Area” is the area defined by a distinct boundary that a free-floating carshare organization operates within. The Administrative Rules in this section apply to vehicles parked within the Operating Area. Vehicles parked outside of the Operating Area must adhere to the rules and regulations of Title 16 that are applicable to any privately owned vehicles operating within the right-of-way.

“Peer-to-Peer (P2P)” is a carshare vehicle model where the vehicles are privately owned, rather than a vehicle fleet which is owned by the carshare organization.

“Round-trip Carshare Model” is a carshare model that relies on a vehicle being picked up and returned to the same location.


III. PURPOSE

The purpose of this administrative rule is to establish a transparent, fair and consistent policy for allowing parking for carshare vehicles in Portland. This administrative rule will outline the rules and requirements for carshare parking permits.  


IV. GENERAL REQUIREMENTS FOR RESERVED-ZONE CARSHARE SPACES IN RIGHT-OF-WAY PERMITS

This type of permit applies to round-trip carshare models.

Carsharing permits

A Reserved-Zone Carshare Permit provides a dedicated on-street or SmartPark garage parking space that can only be used by vehicles from the permitted carshare organization. In order for a carsharing vehicle to use a reserved carsharing space, the vehicle must have a valid permit on file with PBOT. Carsharing organizations will work with the City to obtain permits by carsharing space, carsharing vehicle, or carsharing organization, whichever is applicable. Permit(s) must be displayed as directed by the PBOT Parking Services Group Manager.

Reserving Carshare Spaces

The Carsharing Program will make available at least fifty (50) metered on-street spaces and at least fifty (50) non-metered on-street spaces, with a maximum of three hundred (300) carsharing on-street spaces citywide.

Reserved carsharing spaces will be reserved for the exclusive use of one carsharing organization at all times, and may not be used by any other carsharing organization.

Reserving Spaces within Metered Districts

The Portland Bureau of Transportation will annually create a list of on-street and SmartPark garage parking spaces that will be available for carshare organizations to utilize. PBOT will manage an auction process in which carshare organizations can bid on these spaces, at a cost equal to or greater than a minimum bid price determined by PBOT.

In order to ensure efficient use of the public right-of-way, carshare organizations reserving spaces must meet certain vehicle availability and utilization requirements. A vehicle placed in a reserved space must be available as part of the carshare program for at least 75% of the total monthly hours, averaged over a three-month period. A vehicle placed in a reserved space must also meet utilization requirements of at least 60 trips per month (excluding any trips reserved by the owner of a vehicle for P2P business models), averaged over a three-month period (due to low usage and not to circumstances beyond the carsharing organization’s control). Failure to meet these requirements may results in removal of the carshare parking space and modification of the permit. Notice of the space being removed will be sent to the carshare company.

Location of Spaces within the Metered District

An auction for on-street and SmartPark garage spaces within the meter district will be held annually. PBOT will announce the auction a month before bids are due to all qualifying carshare organizations that operate in Portland.

Carshare organizations will have the opportunity before each auction process to propose carshare spaces to be added to the auction pool. Each carshare space proposed must be accompanied by a rationale for why the space was proposed. If the proposed carsharing on-street space is within an Area Parking Permit (APP) Zone, the carshare organization will notify the APP Committee and obtain a recommendation on whether or not to include the proposed space in the auction.

Approved carsharing parking spaces will be installed or relocated in a timely manner. Parking Operations staff will promptly notify the requesting carsharing organization of any delays. Requests for exceptions to the schedule or expedited service on installation or relocation will be considered on a case-by-case basis.

Carsharing parking spaces will not be installed in the downtown retail core (with the exception of SmartPark garages), currently defined as the 17-block area bounded by SW Alder and SW Taylor and SW 3rd and SW 9th Streets. The PBOT Parking Services Group Manager has the authority to redefine these boundaries at any time.

Fees for Spaces within the Metered District

For on-street and SmartPark, reserved carshare spaces within the meter district, the fee for reserving the space will be determined by auction. The minimum bid price, as determined by PBOT, will be established based on the costs of foregone revenue, installation, maintenance, administration, and other costs associated with dedicating a parking space solely for carshare use.

PBOT will award the space(s) to the carshare organization with the highest bid. If no carshare organization offers the minimum bid, no fee will be gathered and the carshare space will remain an on-street, available metered parking space.

Additional fee related details can be found in the relevant permit.

Reserving Spaces outside of Metered Districts

On-street carshare spaces outside of the meter district will be approved on an ad-hoc basis.

Carshare organizations may propose on-street carshare locations outside of the meter district to PBOT. For each proposed space, the carsharing organization must provide the City with City-approved forms signed by the adjacent property owner or designee acknowledging consent to install a carsharing on-street space along with a statement discussing the rationale of why the space is being proposed. If the carsharing on-street space is within an Area Parking Permit (APP) Zone, the carsharing organization must notify the APP Committee and obtain a recommendation on whether or not the space should be converted.

The City may also suggest carshare spaces outside of the metered district depending on transportation demand management strategies, and local requests. The City will inform all carshare organizations that operate in Portland when a suggested space is determined.

In order to ensure efficient use of the public right-of-way, carshare organizations reserving on-street spaces must meet certain vehicle availability and utilization requirements. A vehicle placed in a reserved on-street space must be available as part of the carshare program for at least 75% of the total monthly hours, averaged over a three-month period. A vehicle placed in a reserved on-street space must also meet utilization requirements of at least 60 trips per month (excluding any trips reserved by the owner of a vehicle for P2P business models), averaged over a three-month period (due to low usage and not to circumstances beyond the carsharing organization’s control). Failure to meet these requirements may result in removal of the carshare parking space. Notice of the space being removed will be sent to the carshare company. Consistently low availability and utilization of vehicles in reserved on-street spaces in high-demand non-metered parking areas will be reviewed by city staff and potentially eliminated.

Fees for Spaces outside of the Metered District

The City of Portland Bureau of Transportation is authorized to establish fees to recover the costs of installation, relocation, removal, maintenance, and administration of carsharing on-street spaces and carsharing permits. If the space to be reserved is within an Area Parking Permit (APP) Zone, the cost of the APP will also be included in the reservation price.

Fees will be reviewed and adjusted as part of the City of Portland Bureau of Transportation's periodic review.

See permit for specific fees and details.

Removal and Relocation of Reserved Carsharing Spaces for both Metered and Non-Metered Districts

Carsharing spaces may be removed or relocated with thirty (30) days' notice at the discretion of the PBOT Parking Services Group Manager. PBOT will review and approve refunds for prepaid spaces on an ad-hoc basis.

If a construction or maintenance project necessitates the removal of an existing carsharing on-street space, the City of Portland Bureau of Transportation will work with the affected carsharing organization to find a suitable alternative location.

Each carshare vehicle using a reserved space must have a carsharing permit that allows for parking in reserved spaces. The City may issue individual permits unique to a carsharing space, carsharing vehicle, or carsharing organization. Permit(s) must be displayed as directed by the PBOT Parking Services Group Manager.

Reporting Requirements

For all carshare spaces, carshare organizations are required to submit quarterly reports to PBOT. Carshare organizations shall furnish these reports to the City each quarter, due within 30 days from end of that quarter. These reports are used to verify compliance with the carshare parking program rules.

Required data submission is specific to the carshare parking space, regardless of which vehicle is parked there, and must include the following information:

  Total hours that the vehicle was available as part of the carshare program

  Number of unique users (excluding vehicle owners)

  Number of reservations (excluding vehicle owners)

  Total reservation hours (excluding vehicle owners)


V. GENERAL REQUIREMENTS FOR NON-RESERVED CARSHARE PARKING IN RIGHT-OF-WAY PERMITS

This type of permit applies to free-floating carshare models.

Permits

A non-reserved carshare parking permit allows the fleet of vehicles under the permitted carshare organization to park in metered and non-metered parking spaces. The permit may allow for parking beyond the posted timestay and for parking without the need for the carshare members to put parking receipts in the vehicles. Permit requirements are explicit and detailed for each permittee and can be found in the specific permit.

All vehicles within a carshare organization’s fleet must be permitted to park through PBOT before parking in the right-of-way. Carsharing organizations will work with the City to obtain parking permits by carsharing vehicle or carsharing organization, whichever is applicable. Parking permit(s) must be displayed as directed by the PBOT Parking Services Group Manager.

Operation and Parking Guidelines

Operating Areas shall require initial approval by the PBOT Parking Services Group Manager before a free-floating carshare organization is issued a permit. Any proposed changes to the boundaries within the time period of this permit must be submitted to the Parking Services Group Manager for review at least sixty (60) days before the planned changes. If changes to the operating area are proposed by Permittee, Permittee must contact City recognized neighborhood organizations and/or business associations that are impacted and provide an opportunity for neighborhood input.

The City may provide a list of any and all parts of the Operating Area that Permittee permits will not be honored. Permits will not be valid when the vehicle is parked in these areas and therefore must follow the same rules and regulations as any other motor vehicle.

Refer to permit for additional operating details and restrictions.

Fees

Each free-floating carshare vehicle shall be responsible for all fees related to the administration of their carsharing parking permits, as well as fees for each of the Area Parking Permit (APP) Zones that fall within the carshare organizations Operating Area.

Carshare organizations shall furnish to the City a report each quarter, due within 30 days from end of that quarter, containing monthly summary data related to time parked in the metered districts for the prior quarter. This data should detail the time parked per meter district – Downtown, Central Eastside, Northwest and Lloyd District. This data will be used to evaluate quarterly charges related to metered parking fees. If the City Council approves any changes to metered parking rates or meter districts during the term of the permit year, permit fees will be adjusted to reflect the changes.

Refer to permit for additional fee detail.


VI. RESPONSIBILITIES OF CARSHARING ORGANIZATIONS

To be eligible for a parking permit, carshare organizations must meet the definition of "carsharing organization" in Section II.

Carsharing organizations must pay all permit and other appropriate fees to the City.

Carsharing organizations are responsible for the payment of all citations and towing fees incurred by their vehicles.

Carsharing organizations shall meet all requirements of the carsharing permits.

Carsharing organizations must adhere to all parking rules and regulations set for in Title 16, unless specified in their permit

Carshare organizations may not place brochures or other advertisement media in the public right-of-way.

Carsharing organizations must provide the City with City-approved forms signed by the adjacent property owner or designee acknowledging consent to install a carsharing on-street space outside of the meter district. If the carsharing on-street space is within an Area Parking Permit Zone, the carsharing organization must notify the APP Committee and obtain a recommendation from the Committee.

Carsharing organizations shall survey their membership on an annual basis and shall provide the survey results to the City of Portland Bureau of Transportation annually. Carsharing surveys shall gather data on changes in travel behavior, costs, and benefits and shall be jointly developed with and approved by the City.

Carsharing organizations shall provide quarterly reports to the City of Portland Bureau of Transportation regarding the utilization of its carsharing on-street spaces, vehicle use, member numbers, and vehicle fleet size.


VII. ENFORCEMENT

The City of Portland Bureau of Transportation will enforce carsharing on-street spaces. The City will issue citations for unauthorized vehicles in carsharing on-street spaces. Requests for enforcement will be accepted only from designated individuals at each carsharing organization.

The City is responsible for notifying carsharing organizations in advance of scheduled events, street cleaning or street repairs that require on-street vehicles to be moved. Parking Enforcement will notify the carsharing organization prior to citing or towing carsharing vehicles in assigned spaces as soon as the information is available.

Carsharing organizations are responsible for promptly moving carsharing vehicles upon notification or may face enforcement action, including citation or towing.

Violation of any of the contractual or permit responsibilities will result in one 30-day notice per permit year to resolve the issue. Following that notice, failure to resolve the issue to the City's satisfaction may result in revocation of the permit.


HISTORY

Rules adopted by Bureau of Transportation Director October 25, 2006.

Filed for inclusion in PPD October 25, 2006.

Amended by Bureau of Transportation Director January 23, 2009.

Amended by Bureau of Transportation Director January 14, 2013.

Amended by Bureau of Transportation Director April 15, 2016.