Administrative Rule Adopted by Portland Fire & Rescue Pursuant to Rule-Making Authority
A. This policy is established June 27, 1988.
B. It is the purpose of this policy to provide guidelines for requesting, conducting and documenting Assembly inspections as well as Regular inspections for assembly-type activities. This includes permitted and non-permitted special events.
C. This policy applies to all areas and businesses where Portland Fire & Rescue (PF&R) has authority. The Fire Marshal recognizes that certain occupancies and occasions may exist that present an imminent threat to fire and life safety that may require immediate corrective action beyond the scope of, and in addition to, routine fire prevention activities. Assembly inspections will be conducted routinely in selected high-risk target occupancies and in response to complaints and/or special requests.
D. Assembly inspections are inspections made in addition to routine fire prevention activities and are not meant to be a replacement for routine activities. The primary focus of these inspections is to find and correct hazards that are an immediate threat to the occupants of a building or space. Examples include: safe exits, exit lighting, occupant load, and improper use of materials and equipment that endangers people or buildings with the threat of fire or explosion.
1. 2007 Portland Fire Code (PFC) Section 104 or currently adopted code.
A. Unscheduled assembly inspections will be conducted in selected target occupancies that have a high profile of need or have shown a record of non-compliance. The Assembly Inspector will be responsible for regular periodic inspections in these occupancies as well as all permitted special events. These periodic inspections shall be random and unannounced. Under no circumstances shall the public or business owner/representative be alerted to the pending inspections or availability of resources.
B. The Assembly Inspectors may issue permits for special events including but not limited to trade shows, concerts, banquets, speaking engagements, fenced areas, tents, assembly events in non-assembly buildings, and haunted houses. The Assembly Inspector will issue a permit and may require standby for concerts with general admission floors, fenced in events, VIP visits, fireworks/pyrotechnics, and events in non-assembly buildings when necessary. Refer to Code Enforcement Policy C-11 for permit requirements and procedures.
C. The Assembly Inspector will regulate any non-permitted assembly event found during inspections along with permitted special events. When the inspection is completed the member will make the needed entries in FIRES2000 under ‘Night-Limited’. In the event an inspection requires an immediate reduction in occupant load, or the inspector perceives an unsafe situation, the Assembly Inspector will notify dispatch and request the On-Duty Investigator and/or the Portland Police Bureau to respond prior to taking any action. The Senior Inspector and an Assistant Fire Marshal or the Fire Marshal should also be notified.
D. Special request assembly inspections after normal business hours will be conducted by an Assembly Inspector, other designated Inspector, or an Investigator depending upon availability and as directed by the Fire Marshal or their designee. Reports from any source about a life safety hazard in progress will be given the highest priority. If the assigned Inspector is unable to respond to a life safety complaint, they will forward the information through the chain of command and suggest timely action.
E. If there is a need for an on duty Investigator the request will be made via phone or email. These requests will include all necessary occupancy/building information and any other facts pertinent to the inspection including why the special request is necessary.
F. Hazards found by an Investigator during an inspection that need follow-up action shall be referred to the Assembly Inspector. Related data shall be entered into FIRES2000 by the Investigator conducting the inspection.
Administrative rule established and effective June 27, 1988.
Revised rule adopted by Chief of Portland Fire & Rescue and filed for inclusion in PPD August 10, 2010.
Revised administrative rule adopted by Chief of Portland Fire & Rescue December 8, 2014.