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City of Portland

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2.12.070 Reporting Requirements for City Officials.

(Amended by Ordinance Nos. 180205, 180620, 187854 and 187961, effective September 1, 2016.)

A.  City officials shall file written reports documenting any gifts, meals or entertainment in excess of $25 received from a lobbying entity, regardless of the entity’s registration status, or any person authorized to lobby on the lobbying entity’s behalf.  Such reports shall include:

1.  Name of lobbying entity, and if applicable, name of lobbyist;

2.  Subject of lobbying;

3.  Value of gift, meal or entertainment; and

4.  Date of receipt.

B.  City officials shall file written reports after a lobbyist or lobbying entity, regardless of the entity’s registration status, has agreed to make a donation of personal or real property to the City. Such reports shall include:

1.  Name of lobbying entity, and if applicable, name of lobbyist;

2.  Gift or donation requested;

3.  Purpose of donation; and

4.  Date of request.

C.  The reports, if any, required by subsections 2.12.070 A. and B. shall be filed with the City Auditor 15 days after the end of the calendar quarter.  City officials, other than elected officials, are not required to file reports with the Auditor if the amount of the gift, meal or entertainment is less than $25 or if no gifts or donations have been requested in the calendar quarter.

D.  City Elected officials and City directors shall post their calendars of activities that reflect official City business 15 days after the end of the calendar quarter for the previous calendar quarter, unless an elected official or City director determines that such posting poses a safety threat.

1.  Unless otherwise exempted, calendars required by this Section shall note the date and length of scheduled official business that includes other City Elected officials, City directors or outside parties. Calendar items must list primary participants or organizations in attendance. 

2.  Elected officials’ and City directors’ quarterly calendars required by this Section shall be retained in accordance with City Administrative Rules and posted publicly on the originating office’s website for a period of at least one calendar year.

E.  A City Official may amend a quarterly report without penalty if he or she files the amended report within 25 days after the end of the calendar quarter.