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City Real Property Disposition Process

Amendments to Revised Draft of Proposed City Real Property Disposition Policy Going to City Council on Wed. July 8, 2015

The City Council will consider amendments to the proposed new, City Real Property Disposition Process Policy at the City Council on Wednesday July 8, 2015. The amendments reflect changes recommended by City Council members at the City Council hearing on July 1, 2015.

(You can view the video of the City Council discussion and public testimony from the July 1, 2015 City Council hearing (starting at 2:03) at: .)

You can find information about the July 8 hearing, how to share your comments and recommendations with City Council and the proposed amendments, review the input community members provided on the earlier policy language below, and get basic background on this project, by clicking on the links below:

City Council members are the decision makers at this stage of the process. Please direct your comments to them.

Why should you care?: The City of Portland owns a lot of property in neighborhoods across the city. Community members, in the past, have said they want to be sure that the City considers community priorities when it decides what to do with excess real property, that the City gathers and considers important information about a property in making its decisions (e.g. deed restrictions and other limitations), and that the process be predictable for and transparent to community members.

July 8, 2015 City Council Hearing

The City Council formally will review and consider adopting this new policy on:

  • DATE:     Wednesday, July 8, 2015
  • TIME:     sometime after 9:30 a.m.—most likely in the morning
  • PLACE:  Portland City Hall, 1221 SW 4th Ave., Council Chambers, 2nd Floor

The City Council hearing will start at 9:30 a.m. The City Council will take up the City land disposition policy later in the morning—no “time certain” has been established for this agenda item. You can find out where the proposed policy will appear on the hearing agenda by going to the City Clerk’s website on and viewing the “current agenda” page at:

How to Share your Comments with the City Council

You can share your comments with the City Council members in a few different ways:

  • Email your comments to The City Clerk will forward any message you send to this email address to all the City Council members. Comments you send to this email address also become part of the “formal record” for this City Council agenda item.
  • Mail or hand deliver hard copy comments directly to individual City Council members, or call their offices:  Click HERE for contact information for each of the City Council members.
  • Testify at the July 8, 2015 hearing:  A sign-up sheet will be available outside the City Council Chambers in City Hall on the morning of the hearing—sign up if you want to testify at the hearing.

Revised Policy Language and City Council Hearing Documents

You can find the revised proposed policy language and information about what’s changed at:

Other documents going to City Council for the hearing include:

Community Input and Comments

You also can review the comments submitted by individual community members and neighborhood associations and community organizations during the most recent comment period:

Background about this Project

Purpose of proposed policy: The City’s Portland Property Management Committee (PPMC), proposed this policy to address concerns about the need for a more consistent and transparent process for how the City identifies and disposes of real property. This policy will establish consistent, city-wide guidelines for how City bureaus identify and dispose of real property that a City bureau determines is no longer required for their operations.

 The policy will:

  • Ensure Citywide consistency in the excess and surplus real property identification, notification, and disposition process;
  • Identify a standard process of soliciting public input and feedback on real property identified by a bureau as excess to the bureau’s needs before authorizing the bureau to dispose of the property; and
  • Provide opportunity for City Council to adequately consider alternative uses for excess real property. 

 The scope of the policy includes properties that have been deemed excess by bureaus following their internal review, approved by the bureau director, and authorized by the Commissioner-in-charge. The policy would apply to all real property owned by City of Portland, categorized into three groups.

 Community Input and Changes to the Draft Policy:

In early May 2015, the City posted a draft of this policy online and solicited community input through written notice to hundreds of organizations and individuals, via social media postings, through an online survey, and in meetings with community representatives.

The Portland Property Management Committee reviewed the feedback and revised the policy based on community input, incorporating many of their suggestions. These changes included: 

  • Including all properties in the policy – establishing three categories with different process steps, as described in the policy.
  • Replacing the requirement to place a notice in the newspaper with a requirement to mail notice to surrounding property owners.
  • Extended the Public Comment Period from 30 days to 45. Added requirement that the Council hearing on any ordinance declaring a property surplus could not be heard until at least 15 days after the Public Comment Period, with notice two weeks in advance.
  • Clarified that the 45 day Public Comment Period is “minimum”; bureaus can choose to have a longer period in advance of posting to the webpage, and bureaus and Council can choose to extend the time period based on community input regarding particular properties.
  • Added clarifications on what would be included in ordinances.
  • Clarified that Council could require additional conditions and terms for property dispositions and could direct bureaus on how the property should be disposed of.

The policy does not include specific criteria for prioritizing the sale of properties to community non-profits and/or for uses that would have community benefits. Since each property is unique, the policy reserves this decision for the City Council to make for each property, based on the site-specific public input that will be received from the community during the Public Comment Period for each property.  Council discretion is also reserved for determining the appropriate sales price and sales method.

 For a description of the changes made to the draft policy and other issues raised by community input, please see the “What’s Changed and Why” table.

 For more information about what led to the creation of this new proposed policy, go to: Why was this draft policy developed?

 Why is ONI providing this information?:  ONI is providing this information because ONI offered to help the committee members reach out to the community.

ONI recommends you share your comments about the draft proposed policy language directly with the City Council members.

If you have other questions, please contact ONI Staff:  Paul Leistner,, 503-823-5284, or John Dutt,, 503-865-2625.


City Council Resolution -- City Real Property Disposition Policy

Resolution for City Council considered on July 1, 2015

Revised Policy Language -- for July 1 2015 hearing

Revised policy language that City Council will consider on July 1, 2015

Revised Policy Language--Track Changes from previous version

Proposed policy language with "Track Changes" showing revisions from previous version

Revised Policy Language--What's Changed and Why

Table showing and explaining major revisions to the proposed policy language

SE Uplift/NECN Community Checklist

Coalition Workgroup created checklist of suggested information community members would like bureaus to provide.

Why was this Draft Policy developed?

Additional information about the impetus for this policy's development.