Tuesday, June 11, 2002

SUMMARY NOTES: Guidelines Review, Empowerment & Assessment Team, GREAT

City of Portland, Office of Neighborhood Involvement

MINUTES AND SUMMARY NOTES

Members Present:
Patricia Gardner, Co-Chair Pearl District Neighborhood Association

Amy Cammack Office of Neighborhood Involvement
Nancy Chapin Alliance of PDX Neighborhood Bus. Assocs.
Cathy Crawford University Park Neighborhood Association
Leonard Gard Southwest Neighborhood, Inc.
Raymond Hites Lents Neighborhood Association
David Lane Office of Neighborhood Involvement
Stanley Lewis Downtown Community Association
Michael O'Malley Irvington Community Association
Charles Shi Communities Beyond Neighborhood Boundaries
Mark Sieber Neighbors West/Northwest
Ruth Spetter City Attorney's Office
William Warren Central Northeast Neighbors

Absent
Moshe Lenske, Co-Chair Woodstock Neighborhood Association
Jerry Powell Goose Hollow Foothills League

Visitors
Kathy Bambeck Bridlemile Neighborhood Association
Lee Perlman Media

Decisions by this group are subject to change at future meetings.
Opportunities for public input are at the end of meeting and future workshops.
These minutes and summary notes were approved at the June 25th meeting.

MINUTES

Approved Recommended Code Revisions

Goal of Revisions

SUMMARY NOTES

General Discussion

Approval of Summary Notes

Office of Neighborhood Involvement
Chapter 3.96.070

Issues of recognizing/withdrawing recognition and sole source contract

Proposals:

1) G. Recognize and withdraw (revoke?) recognition from NA's and BDA's as provided for in The Standards.
2) G. Pursuant to the adopted standards, recognize and suspend partial or all benefits to NA's and BDA's. ONI may ultimately revoke formal recognition of NA and BDA.
3) G. Pursuant to the adopted standards, formally recognize NA and BDA. ONI may suspend partial or all benefits and may ultimately revoke formal recognition of NA and BDA.
4) G. Pursuant to the adopted standards, formally recognize a NA and a BDA. If a NA or BDA fails to meet the minimum requirements of chapter 3.96, ONI may suspend partial or all benefits and may ultimately revoke formal recognition of the NA or the BDA.

Motion:

Issue of remaining ONI section

Proposals:

1) Add section to 3.96.060 City Agency into preamble or as a section C. Proposed C. "Shall use ONI as a central clearinghouse to establish a citizen involvement participation process between affected NA and BDA"
2) C. Shall use ONI as [an information] clearinghouse to establish a citizen involvement participation process between affected NA and BDA.

Motion

Guidance regarding other sections in 3.96.070

A) Notify interested persons of meetings, hearings, elections and other citizen participation events;
· Section will need to be clarified based on the City Agency section.
· Notify on elections? Need to specify what elections and who does it (interpreted as coalition offices for NA and coalition board elections).

B) Assist neighborhood associations and district coalition boards and others in planning and developing programs for citizen participation, crime prevention, dispute resolution and citizen budget review;
· Section B refers to the citizen budget review. OMF has budget public involvement but are not using neighborhoods. There are two ways to address this issue: 1) ONI could do all the citizen involvement or 2) ONI could be an agent to facilitate within the bureaus - go in and get the information so that they can create the product.
· Group support for the agent model. ONI should help create the relationship between neighborhoods and bureaus.

D) Promote and facilitate open communication among City agencies, neighborhood associations and district coalition boards;
E) Support and promote citizen involvement within the neighborhood association framework;
· Sections D and E are the core. Example of the Coliseum- money went to coalitions to do outreach and the bureau was satisfied with the results.

Missing concepts?

These minutes and summary notes were approved at the June 25th meeting.
The information contained in this document is preliminary and informal in nature and does not necessarily reflect the views or adopted policies of the City of Portland or the final outcomes of this project; the reader should exercise caution in its interpretation.