Tuesday, May 28, 2002

SUMMARY NOTES: Guidelines Review, Empowerment & Assessment Team, GREAT

City of Portland, Office of Neighborhood Involvement

MINUTES AND SUMMARY NOTES

Members Present:
Patricia Gardner, Co-Chair Pearl District Neighborhood Association
Moshe Lenske, Co-Chair Woodstock Neighborhood Association

Amy Cammack, Office of Neighborhood Involvement
Leonard Gard, Southwest Neighborhood, Inc.
Raymond Hites, Lents Neighborhood Association
Joleen Jensen-Classen, Office of Neighborhood Involvement
Stanley Lewis, Downtown Community Association
Michael O'Malley, Irvington Community Association
Jerry Powell, Goose Hollow Foothills League
Charles Shi, Communities Beyond Neighborhood Boundaries
Mark Sieber, Neighbors West/Northwest
Ruth Spetter, City Attorney's Office
William Warren, Central Northeast Neighbors

Absent
Nancy Chapin, Alliance of PDX Neighborhood Bus. Assocs.
Cathy Crawford, University Park Neighborhood Association
David Lane, Office of Neighborhood Involvement

Visitors
Kathy Bambeck, Bridlemile Neighborhood Association
Lee Perlman, Media

Decisions by this group are subject to change at future meetings.
Opportunities for public input are at the end of meeting and future workshops.
These minutes and summary notes were approved at the June 25th meeting.

MINUTES

Approved Recommended Code Revisions
Changes noted in [brackets].
3.96.060 Responsibility of City Agencies

[The goal of this section is to foster a healthy dialogue between citizens and City agencies based upon early timely notification and ongoing communication. Each City agency shall establish a process for Citizen Involvement that shall conform minimally to the following.
City Agencies in regard to all planning efforts, policy matters and decisions affecting the livability, safety, or economic vitality of a neighborhood shall:

A. Notify Affected Neighborhood Associations, Business District Associations, and Neighborhood Offices when staff is assigned to a project and 45 days prior to any final action on a decision by a City Agency. If the 45-day period may injure or harm the public health, safety, welfare, or result in a significant financial burden to the City, this notice provision shall not apply.
B. Invite affected Neighborhood Associations, Business District Associations, and Neighborhood Offices to be involved in the process.]

Goal of Revisions

SUMMARY NOTES

Approval of Minutes and Summary Notes

Responsibility of City Agencies
Chapter 3.96.060

Issue of notifying NA's on planning efforts


Draft language presented at start of meeting:

City Agencies in regard to all planning efforts, policy matters and decisions affecting the livability, safety, or economic vitality of a neighborhood shall:
A. Include affected Neighborhood Associations, business District Associations, and Neighborhood Offices in the process.
B. Notify Affected Neighborhood Associations, Business District Associations, and Neighborhood Offices at least 30 days prior to the commencement of a project and 45 days prior to any final action on a decision by a City Agency. If the 45 day period may injure or harm the public health, safety, welfare, or result in a significant financial burden to the City, this notice provision shall not apply.

Proposals:
Bold text is the change from the prior proposal, all changes from original draft above are within [Brackets].

[Each City agency shall layout a process for Citizen Involvement that shall conform minimally to the following.]
City Agencies in regard to all planning efforts, policy matters and decisions affecting the livability, safety, or economic vitality of a neighborhood shall:
A. Include affected Neighborhood Associations, Business District Associations, and Neighborhood Offices [as participants] in the process.
B. Notify Affected Neighborhood Associations, Business District Associations, and Neighborhood Offices [when staff is assigned to a project] at least 30 days prior to the commencement of a project and 45 days prior to any final action on a decision by a City Agency. If the 45 day period may injure or harm the public health, safety, welfare, or result in a significant financial burden to the City, this notice provision shall not apply.

[Each City agency shall layout a process for Citizen Involvement that shall conform minimally to the following.] [The goal of this section is to create a healthy dialogue between citizens and City agencies based upon early timely notification and ongoing communication.]
City Agencies in regard to all planning efforts, policy matters and decisions affecting the livability, safety, or economic vitality of a neighborhood shall:
A. Notify Affected Neighborhood Associations, Business District Associations, and Neighborhood Offices [when staff is assigned to a project] at least 30 days prior to the commencement of a project and 45 days prior to any final action on a decision by a City Agency. If the 45 day period may injure or harm the public health, safety, welfare, or result in a significant financial burden to the City, this notice provision shall not apply.
B. [Invite] affected Neighborhood Associations, business District Associations, and Neighborhood Offices [to be involved] in the process.

[The goal of this section is to create a healthy dialogue between citizens and City agencies based upon early timely notification and ongoing communication. Each City agency shall layout a process for Citizen Involvement that shall conform minimally to the following.]
City Agencies in regard to all planning efforts, policy matters and decisions affecting the livability, safety, or economic vitality of a neighborhood shall:
A. Notify Affected Neighborhood Associations, Business District Associations, and Neighborhood Offices [when staff is assigned to a project] and 45 days prior to any final action on a decision by a City Agency. If the 45 day period may injure or harm the public health, safety, welfare, or result in a significant financial burden to the City, this notice provision shall not apply.
B. [Invite] affected Neighborhood Associations, Business District Associations, and Neighborhood Offices [to be involved] in the process.

[The goal of this section is to [foster] a healthy dialogue between citizens and City agencies based upon early timely notification and ongoing communication. Each City agency shall [establish] a process for Citizen Involvement that shall conform minimally to the following.]
City Agencies in regard to all planning efforts, policy matters and decisions affecting the livability, safety, or economic vitality of a neighborhood shall:
A. Notify Affected Neighborhood Associations, Business District Associations, and Neighborhood Offices [when staff is assigned to a project] and 45 days prior to any final action on a decision by a City Agency. If the 45-day period may injure or harm the public health, safety, welfare, or result in a significant financial burden to the City, this notice provision shall not apply.
B. [Invite] affected Neighborhood Associations, Business District Associations, and Neighborhood Offices [to be involved] in the process.

Motion:

Issue of Office of Neighborhood Involvement

Proposals:

1) G) Recognize and withdraw recognition from NA's and BDA's as provided for in the in The Standards.
2) H) Administer services to neighborhood associations through sole source contracts with neighborhood offices.
3) H) Enter into sole source contracts with Neighborhood Offices.


General Discussion:

These minutes and summary notes were approved at the June 25th meeting.
The information contained in this document is preliminary and informal in nature and does not necessarily reflect the views or adopted policies of the City of Portland or the final outcomes of this project; the reader should exercise caution in its interpretation.