Tuesday, November 13, 2001

SUMMARY NOTES: Guidelines Review, Empowerment & Assessment Team, GREAT

City of Portland, Office of Neighborhood Involvement

Members Present:
Bud Breithaupt, Hollywood Neighborhood Association
Nancy Chapin, Alliance for PDX Neighborhood Bus. Assocs.
Leonard Gard, SW Neighborhoods, Inc.
Patricia Gardner, Pearl District Neighborhood Association
Raymond Hites, Lents Neighborhood Association
Brian Hoop, Office of Neighborhood Involvement
Joleen Jensen-Classen, Office of Neighborhood Involvement
Daved Lane, Office of Neighborhood Involvement
Moshe Lenske, Woodstock Neighborhood Association
Stanley Lewis, Downtown Community Association
Michael O'Malley, Irvington Community Association
Jerry Powell, Goose Hollow Foothills League N. A.
Mark Sieber, Neighbors West/Northwest
Ruth Spetter, City Attorney's Office
Willian Warren, Central Northeast Neighbors

Absent:
Cathy Crawford, UPNA


I. Changes to summary notes for 10/23/01:

II. City Code 3.96: Definition of District Coalition

Discussion: Was there an intent to create 3-4 Distinct systems in which Alternative Service Delivery and Communities Beyond Neighborhood Boundaries were intended to be parallel and similar to the District Coalitions? Could CBNB's apply for funding?
The last ONI guideline committee in mid-90's debated the issue and decided to compromise with only definition for CBNB and not pursue parallel system. Some members wanted a parallel system.
Stan: Suggests if the intent is to have multiple constituent organizations served ONI should change its name to reflect expanded involvement of businesses and other groups.
Mark: Its important we need to keep coalition and alternative service organizations separate to show coalitions are independent from city control.
Moshe: Alternative staff are city employees but take marching orders and local control from neighborhood leaders.

Patricia proposes the following definitions to show both coalitions and alternative service structures serve similar purposes but need to be defined separately:

Neighborhood Office: A geographically based service agency which facilitates citizen participation services for neighborhood associations and all citizens within a geographically defined area.

A - District Coalition: An independent non-profit corporation that contracts with ONI and is run by a board that is primarily comprised of representatives form its member neighborhood associations.

B - Alternative service delivery structure: A mechanism for delivering neighborhood services on a model other than the standard neighborhood district coalition.

General support for this idea because it combines both but maintains primacy of independent coalition system.
David: In response to question if Communities Beyond Neighborhood Boundaries will be a parallel structure he says commissioners simply want more people of color and immigrants to get involved. Open to ideas of how to get to that goal.
Leonard: The purpose of ONI and this document is to empower organizations - neighborhood associations - and not just individuals.
Discussion: About if it is ONI's responsibility to serve all constituencies and City bureaus.
Mark: Coalitions should serve all constituencies. We need to learn to adapt our programs to serve immigrant and people of color populations.

William: The concept of communities beyond neighborhood boundaries is a social service organization, that needs funding, and provides basic services that coalitions could never provide.
Moshe: Coalitions provide info, referral services and community organizing - not social services. They can refer people to services.
Would religious groups serving ethnic minority constituencies be eligible to be part of neighborhood system?
Nancy: SE Works has succeeded by building relationships with Russian community. Coalitions can do the same.

Brian: Is meeting with community leaders of color to identify support and ideas for the community beyond boundaries concept. Met with Mr. Shi, who initiated the concept. His intention was for small mutual assistance organizations, i.e. a Burmese or Iranian community group to work in partnership with coalitions and crime prevention staff. i.e. if a new immigrant family moved in to a neighborhood a volunteer leader may call a coalition staff person to help organize a "welcome wagon" like team. They would call the ethnic community group and ask a leader to join them visiting the new resident telling them about police services, how to get involved with community issues, etc. Mr. Shi did not envision Communities Beyond Boundaries serving as parallel organizations requiring funding sources.

Patricia: Suggests a diagram of services in which ONI provides info and referral including organizing translation services that then work with coalitions to assist with efforts to reach non-English speaking immigrant constituencies.
Jerry: Recalls "Resolution A" in which county and city were to separate services to eliminate duplication of services. Perhaps county could provide translation services
William: Suggests a presentation by Interwoven Tapestry project to this committee. Would want CBNB to comply with existing non-discrimination statement. City should fund training coalition staff in providing culturally appropriate services and second languages.

Motion

Patricia: Moves that we drop definition of Communities Beyond Neighborhood Boundaries. Our goal is to provide culturally appropriate outreach and involvement services so we should place those requirements under functions of coalitions. The definition alone has not worked and not produced action. Lets make the goal an integral part of the coalitions. Motion passes.

Committee wordsmiths previous proposed definitions:

Neighborhood Office: An organization which supports participation services for neighborhood associations and everyone within a geographically defined area.

A - District Coalition: An independent non-profit corporation that contracts with ONI and is run by a board that is primarily comprised of representatives form its member neighborhood associations.

B - Alternative service delivery structure: An administrative mechanism for delivering neighborhood services on a model other than the standard neighborhood district coalition.

III. Public Comment:

Lee Perlman - City council needs to expand funding for coalitions if they expect staff to successfully provide expanded outreach to broader and diverse populations.

The information contained in this document is preliminary and informal in nature and does not necessarily reflect the views or adopted policies of the City of Portland or the final outcomes of this project; the reader should exercise caution in its interpretation.