Skip to Main Content View Text-Only

Neighborhood Involvement

Building inclusive, safe and livable neighborhoods and communities.

ONI Main: 503-823-4519

City/County Info: 503-823-4000

TDD: 503-823-6868

1221 SW 4th Ave, Suite 110, Portland, OR 97204

Proposal to change how the ONI Standards are updated

Proposal to change how the Office of Neighborhood Involvement Standards are updated– public comment welcome—deadline Friday, September 28, 2012

We invite you to comment on a proposed change to “Section IX—Review of Office of Neighborhood Involvement Standards” of the ONI Standards (p. 46-47).

 

This proposed change will:

  • Allow more frequent and easier updating of the ONI Standards;
  • Give the ONI Bureau Advisory Committee (BAC) a greater role in reviewing and recommending updates; and
  • Allow a broader diversity of stakeholders to be involved in the amendment process

Learn more about the proposed change below:

You can learn more about the ONI Standards at www.portlandonline.com/oni/standards

How can I submit questions or comments?

 

Deadline for submitting written comment: Friday, September 28, 2012

Submit your questions and/or comments to:

Online:            Click here

Email:             brian.hoop@portlandoregon.gov

USPS mail:      Office of Neighborhood Involvement

                     Attn: Brian Hoop

                     1221 SW 4th Ave., Room 110

                     Portland,OR 97204

 

Special Accommodations: To help ensure equal access to City programs, services and activities, the City of Portland will reasonably modify policies/procedures and provide auxiliary aids/services to persons with disabilities. Call 503-823-3075, TTY 503-823-6868 seven days in advance to request assistance for any accessibility accommodations and/or language interpretation. 

 

 

What is the schedule for public comment, review, and approval? 

 

1st Public hearing—Monday, September 10, 2012: The ONI Bureau Advisory Committee (BAC) will accept in-person public comment on the proposed change to the ONI Standards on:

 

DATE:           Monday, September 10, 2012

TIME:            5:30 p.m.

PLACE:          City Hall, 1221 SW 4th Ave, 2nd Floor, Lovejoy Room

 

Deadline for submitting written comment: Friday, September 28, 2012.  See above

2nd Public hearing – Monday, October 8, 2012: The ONI Bureau Advisory Committee (BAC) will accept in-person public comment and consider approval of the proposed change to the ONI Standards on:

 

DATE:           Monday, October 8, 2012

TIME:            5:30 p.m.

PLACE:          City Hall, 1221 SW 4th Ave, 2nd Floor, Lovejoy Room

 

City Council will review and consider proposal sometime in October or November 2012.

  

What are the ONI Standards?

 

The ONI Standards create a framework by which the people of the City of Portland may effectively participate in civic affairs and work to improve the livability and character of their neighborhoods and the City. The ONI Standards establish the roles, rights, and responsibilities of neighborhood associations, neighborhood district coalitions and offices, and the city’s Office of Neighborhood Involvement.

 

In effect, these rules ensure inclusion, accountability and transparency in the deliberative process through which these organizations go about making decisions and policy recommendations. Such input helps advise public policy and budget discussions by government agencies and elected officials.

 

Included are minimum standards such as:

  • What topics need to be included in Association bylaws in order to be recognized,
  • What the benefits of being recognized by the City are,
  • What communication funds can be spent on,
  • How conflicts are resolved through the grievance process,
  • Open meetings and public records rules,
  • What the roles of District Coalitions and the Office of Neighborhood Involvement to serve the Neighborhood Associations are.

For more information on the ONI Standards go to: www.portlandonline.com/oni/standards

 

Why is this change being proposed?

 

A provision in the ONI Standards requires that the entire document be reviewed once every four years by a committee made up primarily of neighborhood association and neighborhood district coalition representatives.

 

The ONI Standards were adopted initially in 1987. They have been reviewed and revised three times since then—in 1992, 1998, 2005. The last time the ONI Standards were updated, the process took five years.

 

Neighborhood associations and district coalitions sometimes identify elements of the ONI Standards that need to be clarified and suggest new areas of needed guidance. Making these changes does not require a full review of the entire document. It would be helpful to be able to make limited changes more quickly and easily. The current amendment process needs to be changed to allow this to happen.

 

Also, in recent years, Portland’s formal community involvement system has expanded to include non-geographic communities, such as communities of color, immigrants and refugees, people with disabilities, and elders. Additional groups may be added in the future. A more flexible amendment process will allow the ONI Standards to be updated to formalize these new relationships where appropriate.

 

This proposed change will:

  • Allow for more frequent and easier updating of the ONI Standards;
  • Give the ONI Bureau Advisory Committee (BAC) a greater role in reviewing and recommending updates; and
  • Allow a broader diversity of stakeholders to be involved in the amendment process

What is the ONI Bureau Advisory Committee?

 

The ONI Bureau Advisory Committee (BAC) is a stakeholder committee made up of community and neighborhood volunteers, staff from the 14 partner organizations which ONI funds, and staff from the Office of Neighborhood Involvement.

The goal of the BAC is to increase citizen involvement in the management of the bureau’s resources, broaden the understanding of the bureau and the relationship between ONI and the needs of the individuals who access the services of our programs, and provide recommendations regarding goals, priorities, policies and budgets to bureau management.

Meetings of the ONI BAC are open to the public and are typically held on the second Mondays each month at 5:30 PM in either City Hall, Lovejoy Room, 1221 SW 4th Ave., or the Portland Building, Room C, 1120 SW 5th Ave.

Comparison of existing and proposed language

Below is a side-by-side comparison of current language from the Office of Neighborhood Involvement (ONI) Standards with proposed language for the process in the future by which the ONI Standards go through community review and are amended.

 

Current Language Proposed New Language

The Office of Neighborhood Involvement, in cooperation with Neighborhood Associations and District Coalitions, will organize a committee to review these Standards four years after their adoption by City Council. Any party wishing to propose amendment(s) to the Standards may do so by submitting the proposed amendment(s) in writing to the review committee.

Any party wishing to propose amendments to the ONI Standards may do so by submitting a written proposal to the Director of the Office of Neighborhood Involvement. The Director shall forward all proposals to the ONI Bureau Advisory Committee (BAC). The BAC will review all proposals. If the BAC determines further action is warranted, the BAC shall create an ad-hoc committee to review the proposal(s) and develop recommendations. The committee will submit its recommendations to the BAC for review. If the BAC approves the recommendations, the BAC will forward the proposed changes to the Commissioner-in-charge of ONI. Updates to the ONI Standards take effect only after approval by the City Council.

A.  Composition of the review committee

All representatives shall be chosen by their organizations. The chair of the committee will be selected by the committee. The chair of the committee will be a volunteer representative. Positions on the committee are provided for the following stakeholders:

1. A volunteer representative of each District Coalition,

2. A volunteer representative of unaffiliated Neighborhood Associations,

3. At least one volunteer representing Business District Associations,

4. At least one volunteer representative ofPortland's diverse communities,

5. At least one representative of District Coalition staff,

6. At least one representative of Office of Neighborhood Involvement staff,

7. A representative of City bureaus other than the Office of Neighborhood Involvement, and,

8. The liaison to the Office of Neighborhood Involvement from the City Attorney's Office.

A. Composition of review committees

The ONI BAC shall offer the opportunity to participate on each review committee to representatives of ONI’s primary partner organizations and constituencies. Each committee shall have a minimum of six members. Not all review committees may be of interest to all ONI partner organizations and constituencies.

All organizational representatives shall be chosen by their organizations. The ONI Director shall appoint the two at-large community representatives. Committee members will select a chair or co/chairs from among themselves. The chair or co-chairs of the committee shall be a volunteer representative.

The ONI BAC shall offer the opportunity to participate on a review committee to ONI stakeholder organizations and constituent communities, as follows:

1.   One volunteer representative from:

  • Each District Coalition,
  • Each Diversity and Civic Leadership program-funded organization,
  • A Business District Association.

2.   At least one staff representative from:

  • A Neighborhood District Coalition,
  • A Diversity and Civic Leadership Program funded organization,
  • A Business District Association,
  • Elders in Action,
  • Resolutions NW.

3.   A minimum of two at-large community representatives, and,

4.   At least one staff representative from the Office of Neighborhood Involvement.

B.  Public review and comment

The draft of the committee's revisions will be distributed to each Neighborhood Association, District Coalition, Business District Association, all City agencies, diverse community organizations in the Office of Neighborhood Involvement's database, other affected stakeholders who've requested to be notified. The review and comment period shall be no shorter than 60 days. At least one public hearing will be scheduled to receive oral and written testimony from all interested parties. The committee will then review the public comments and approve any final changes before referring amendments to the Commissioner-in-charge for approval. The Commissioner-in-charge shall then present to City Council for final review with a minimum of 45 days notice before Council action.

B. Public review and comment

  1. ONI shall provide notification a minimum of 45 days prior to the creation and scheduling of a review committee’s first meeting.
  2. ONI shall notify all organizations formally recognized, acknowledged, and funded by ONI as well as its online Portlandonline.com/Portlandoregon.gov subscription list.
  3. ONI shall obtain review by the City Attorney’s office of any draft amendment language proposed by the committee.
  4. The review committee shall submit its final recommendation to the ONI BAC through ONI’s bureau director.
  5. ONI shall distribute the committee’s final recommendation to each Neighborhood Association, District Coalition, Diversity and Civic Leadership program funded organization, Business District Association, City agencies, and other affected stakeholders who have requested notification.
  6. The review and comment period shall be a minimum of 60 days.
  7. At least one public hearing will be scheduled to receive oral and written testimony from all interested parties.
  8. The BAC will review the public comments and approve any final changes before referring amendment(s) to the ONI bureau director.
  9. The ONI bureau director will refer proposed amendments to the commissioner-in-charge of ONI for approval.
  10. The commissioner-in-charge will then refer the proposed amendments to City Council for approval.

 

For more information or questions contact

Brian Hoop

Manager, Community and Neighborhood Involvement Center

503-823-3075

Brian.hoop@portlandoregon.gov