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Parks & Recreation

Healthy Parks, Healthy Portland

Phone: 503-823-PLAY (7529)

Fax: 503-823-6007

1120 SW Fifth Ave., Suite 1302, Portland, OR 97204

Non-Park Use Permit

Any construction work or staging on Portland Parks & Recreation property by any individual, organization, business or agency - other than Portland Parks & Recreation or one of their contractors - requires a permit. This is true whether the construction is short-term or a permanent installation. We identify construction and related work on park property to be covered by our Non-Park Use of Park Property (NPUP) policies. These policies require all applicants, be they utilities, other City bureaus, private citizens or businesses, to pay an application fee and submit an application for review and evaluation. In general, use of PP&R property for other than traditional park uses is discouraged, but many NPUP Permits are approved each year. Examples of such work include:

  • Staging of materials or equipment on park property while doing work on adjacent private property
  • Installation of monitoring wells as required by State agencies
  • Crossing through park property with equipment or personnel for construction related work, or anything other than a recreational purpose
  • Installation of new - or repair/replacement of old - power, sewer or water lines or other utility related equipment

POLICIES
The policies for management of Non-Park Use of Park Property apply to all Portland Parks & Recreation property. 

APPLICATION CHECKLIST
A complete application includes the following items:

Form
An application form is available in three formats: online, Microsoft Word, and Adobe PDF. All of these formats are available in the sidebar to the left.

Fee
The permit application fee of $1,000 is for the staff time to review and process your application. It is non-refundable, once permit review has begun. There may be additional use fees, depending on the nature and extent of your project. The rate schedule for closure of a hard surface public trail is as follows:

Month 1 = $.18/sf/wk

Month 2 = $.18/sf/wk

Month 3 = $.36/sf/wk

Month 4 = $.72/sf/wk

Month 5 = $1.44/sf/wk

Month 6 and longer = $1.44/sf/wk

This fee will be updated July 1 of each year.

Maps
Detailed maps of the work site (including its general location within the park property) and the surrounding area to be affected by the proposed work project. If your project includes any permanent installations on park property, you should anticipate our need for digital and paper as-builts for your facilities once the project is completed.

Plans
Detailed drawings of all planned work, as appropriate. Among other things, drawings should clearly show any trees in the vicinity of your work. If your project includes any permanent installations on PP&R property, you will also be required to submit digital and paper as-builts for your facilities once the project is completed, in accordance with PP&R format guidelines.

Contacts

  • The name and contact information for your on-site project manager.
  • Name and title for person who will sign the Permit - with authority to enter into binding legal agreements for your organization.
  • Name, address and contact information for any contractor(s).

Policies
Please review the Policies and Procedures Governing Non-Park Use; there are additional policies for the Springwater Corridor. They point out that the highest and best use of park property is to provide land for park and recreation use for the citizens of Portland. In order to safeguard these uses, the policies were developed and approved by the Portland City Council. The ordinance adopting the policies requires that PP&R be reimbursed for all costs associated with non-park use of park property.

Insurance
Certificate of Insurance for permittee and any contractor(s) indicating:

  1. Proof of Workers Compensation Insurance
  2. Current General Liability coverage for your firm, as well as any contractors and subcontractors. The certificate must include the following things:
  • Coverage for the City of Portland, its officers, agents, and employees as additional insured.
  • Specific reference to your project and the park by name in the comments section.

If your organization is self-insured, we need a letter or certificate stating so.

WHERE TO SEND APPLICATION MATERIALS
The insurance certificate, permit fee, and application can be mailed to the address below. Alternatively, all documents except the permit fee can be submitted by fax. Call 503-823-7720 to make arrangements if you would like to pay by credit card.

Portland Parks & Recreation
Real Property Services Administrator
1120 SW Fifth Ave #1302
Portland, OR 97204

Fax: 503-827-5912

THINGS YOU SHOULD KNOW

BDS Permits
A Non-Park Use Permit (NPUP) from PP&R grants authorization to use park land for purposes not normally associated with park use. An NPUP will be subject to permits and authorizations that may be necessary from other City Bureaus. The regulatory permitting process in Portland is managed by the Bureau of Development Services (BDS). When PP&R accepts an NPUP application for review, it will coordinate its review with BDS by creating an "Inquiry" folder in BDS's permit management system (TRACS). PP&R will not grant an NPUP permit until any other permits specified by BDS have been obtained by permittee. PP&R will provide NPUP applicants with BDS tracking numbers for reference. Applicants should call BDS at 503-823-7357 to determine what other permits, if any, are required.

Long-term Authorization
NPUPs grant temporary use of park property for non-park purposes, such as construction and staging. If your project includes permanent installation of equipment on park property, you will also need an easement or revocable long-term permit. This permit application can serve for both purposes, but please be certain to make your short- and long-term needs clear in your answers.

Timing of Permit Review
Once we have received the entire package of required documents, Portland Parks & Recreation will begin a comprehensive review of your application. Depending on the complexity or extent of the project, review and issuing of a permit typically takes anywhere from 2 to 6 weeks. Should the permit require approval of City Council, an additional 4 weeks should be anticipated.

Disclaimer
Submission of an application for use of PP&R property does not necessarily guarantee that park land will be made available for the requested use.

Questions?
If you have questions about the permit or the process, before or during the application process, contact Maija Spencer at 503-823-7720.


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