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Portland Housing Bureau

Solving the unmet housing needs of the people of Portland.

Phone: 503-823-2375

fax: 503-823-2387

421 SW 6th Avenue, Suite 500, Portland, OR 97204

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Information for Contractors

The following information is for contractors who are completing work for clients of the Portland Housing Bureau's (PHB) Home Repair Loan or Down Payment Assistance Loan. You'll find forms, procedures and other related information. If you are performing work for the Portland Regional Lead Hazard Control Program, please consult with your Construction Coordinator.  

Eligible Contractors

Only licensed and bonded contractors in good standing with the Construction Contractors Board and those that meet PHB's Contractor Evaluation Criteria may complete work for a PHB client. 

All contractors must meet the following requirements: 

  • Complete the RRP Training required by the Construction Contractors Board. Contractors must re-certify every two years. To register for the specialized training call the Construction Contractors Board at 503-378-4621.
  • Hold and maintain the “Working Safe-Lead-based Paint Permit,” as required by the Oregon Department of Human Services (ODHS). For more information call 503-731-4012.
  • Have and maintain all current and proper forms, disclosures, signs, containment and resources to comply with regulations
  • Perform work in accordance to PHB's General Conditions and in compliance with the all pertinent government and regulatory agencies
  • Have and maintain the required bond and certificate of liability insurance coverage

For more detailed information about contractor eligibility, please read PHB's Contractor Evaluation Crtiteria or contact a PHB Construction Coordinator.

PHB-Approved Contractors

Contractors are not required to be a PHB-Approved Contractor, but PHB will provide its clients a list of PHB-Approved Contractors to consider when seeking bids for their home repair project. Contractors interested in becoming a PHB-Approved Contractor must submit a complete Contractor Application Form and meet PHB's Contractor Evaluation Criteria in order to be considered.

Working with a PHB Client

To ensure a successful project, PHB, its clients, and contractors must work together in a professional manner. To better understand our expectations, please read about Construction Project Etiquette and familiarize yourself with the process and typical flow of a project (from a client's point of view). 

The following steps describe the contractor's role in a typical PHB-funded renovation project:

  • Based on the scope of work provided by the client, the contractor provides the client a detailed bid to complete the work
  • Prior to begining work, the contractor is selected; the construction agreement is signed; PHB funds the loan; and PHB issues a Notice to Proceed
  • The client contacts the selected contractor to schedule and begin work
  • During construction the client and PHB review, inspect and approve periodic construction draws along with a signed Disbursement Request Form
  • The client and contractor complete the Change Order Form, if necessary, and then submit them to PHB for approval prior to the related work being performed
  • Upon completion of the job, the client performs a final walk through
  • The contractor sends a final invoice to the client who then forwards the invoice to PHB along with any permit finals and a signed Disbursement Request Form
  • PHB performs the final inspection and approves final payment to the contractor

Selected contractors perform work for the PHB client on a reimbursement basis. PHB makes construction draws on a percentage of work performed and approved basis. All payments are paid as promptly as possible after approval.

PHB is an equal opportunity lender and equal opportunity housing provider.

PHB Contact Information

For more information about these requirements and procedures please contact your assigned PHB Construction Coordinator, or one of the following Construction Coordinators/Lead-based Paint Risk Assessors:

Tara Anderson at Tara.Anderson@portlandoregon.gov or 503-823-3411; fax is 503-865-3433

Kathy Milliken at kathy.milliken@portlandoregon.gov or 503-823-3251; fax is 503-865-3439