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Police Bureau

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Phone: 503-823-0000

Fax: 503-823-0342

Non-Emergency: 503-823-3333

1111 S.W. 2nd Avenue, Portland, OR 97204

1501.00 Field Training Program

Directive 1501.00, Field Training Program

                    

Refer:

  • Directive 1500.00, Training
  • Training Division Standard Operating Procedures 3-3 – 3-6
  • Bi-Weekly Phase V Evaluation Form (Training)
  • Weekly Phase I-IV Evaluation Form (Training)
  • End of Phase Evaluation Form (Training)
  • FTO Evaluation Form (Training)
  • Standardized Evaluation Guidelines (Training)

 

Definitions:

  • Bi-Weekly Observation Report: The evaluation of Phase V recruits, based upon the Standardized Evaluation Guidelines, is completed weekly by the FTO with the ADORE computer program, or on the approved printed form should the Bureau’s computer network be down.

 

  • Director of FTEP: The lieutenant, or designee, assigned to the Training Division, responsible for the overall FTEP program.

 

  • End of Phase Evaluation Form: The evaluation of Phase I-IV recruits.

 

  • Field Training and Evaluation Program (FTEP): A comprehensive process designed to train police recruits in the most effective manner to become police professionals.

 

  • FTEP Coordinator: An officer, assigned to the Training Division, designated as the Operations Coordinator of the FTEP.

 

  • FTEP Sergeant/Supervisor: The sergeant, assigned to the Training Division, responsible for recruit training.

 

  • Field Training Officer (FTO): A member who has successfully completed the Bureau’s FTO School and has maintained certification, including re-certification classes, as scheduled by the Training Division.

 

  • Recruit Officer (Recruit): A sworn member of the Bureau who has not completed the probationary period.

 

  • Recruit Training Sergeant: A sergeant from each relief at each precinct designated as the coordinator of the FTEP for that relief.

 

  • Weekly Observation Report: The evaluation of Phase I-IV recruits, based upon the Standardized Evaluation Guidelines, is completed weekly by the FTO with the ADORE computer program, or on the approved printed form should the Bureau’s computer network be down.

 

Policy:

1.  The Field Training and Evaluation Program (FTEP) is designed to provide new officers the skills and experience necessary to meet the performance standards established by the Bureau for sworn members.

2.  Generally, newly appointed sworn members, not currently certified by the Department of Public Safety Standards and Training (DPSST), will attend and graduate from the DPSST Basic Police Academy, prior to their assignment to uniform patrol, unless DPSST grants a waiver of the Basic Police Academy. The Chief of Police reserves the right to make exceptions for Police Bureau purposes on a case by case basis. 

3.  Newly appointed sworn members currently certified by DPSST, or those members granted a waiver of the DPSST Basic Police Academy, will be given an orientation to Bureau procedures as determined by the Training Division, prior to their assignment to uniform patrol. 

4.  All newly appointed sworn members must satisfy their DPSST Certification Requirements prior to the end of their probationary period.

5.  Field training assignments of recruits will be rotated between at least two (2) precincts.

6.  Recruits will not be used for plainclothes, undercover assignments. Recruits may work with their Field Training Officer (FTO), in uniform capacity as arrest or cover units for special missions.

7.  Training will maintain a Standard Operating Procedure outlining the standards and criteria for FTO selection, training, certification, and de-certification.

7.1.  Training will be responsible for notifying Responsibility Unit Managers of pending FTO Schools and the selection criteria.

7.2.  Upon successful completion of FTO School, the Training Manager is responsible for the certification and re-certification of FTOs.

7.3.  A Responsibility Unit Manager may request the suspension or de-certification of an FTO through the Training Manager. The Training Manager has the sole discretion of de-certifying or suspending an FTO. 

7.4.  Specific procedures will be included in the Training Standard Operating Procedure.

Procedure:

1.  Recruit Training Sergeant Responsibilities:

1.1.  Maintain a thorough understanding of the policies and procedures contained in this Directive.

1.2.  Facilitate the assignment of recruit officers to FTOs. Phase V recruit officers shall be assigned the same days off as the mentor FTOs.

1.3.  Ensure that weekly Evaluations for Phases I-IV recruits are completed and submitted to Training.

1.4.  Ensure that Bi-Weekly evaluations for Phase V recruit officers are completed and submitted to Training following eight (8) shifts, or when the recruit transfers to another FTO or precinct.

1.5.  Notify Training Division in writing of any performance deficiencies with recruit officers, and work with the Training Division to address.

1.6.  Notify Training Division in writing of any performance deficiencies with an FTO, and work with the Training Division to address.  

1.7.  Notify Training Division in writing of recruit officer absences of three (3) or more weeks, in accordance with Directive 210.21, Leaves of Service.

1.8.  Notify FTEP Sergeant in writing of any changes in the Recruit Training Sergeant or Scheduling Sergeant at the Responsibility Unit.

 

2.  Training Phases:

2.1.  Phase Timelines:

2.1.1.  Entry Phase: The projected goal for completion is four (4) weeks.

2.1.2.  Phase I: The projected goal for completion is five (5) weeks.

2.1.3.  Phase II: The projected goal for completion is five (5) weeks.

2.1.4.  Phase III: The projected goal for completion is five (5) weeks.

2.1.5.  Phase IV: This phase will be at least five (5) weeks in length, without exception. The first three (3) weeks will focus on a review of previous training and any additional knowledge and skills that have been identified. During the last two (2) weeks, the FTO will not be in uniform and is not allowed to help the recruit officer except in emergency situations.

2.1.6.  Phase V: The recruit officer remains in phase V until the end of probation.

2.2.  Entry Phase through Phase IV:

2.2.1.  Recruits will normally begin the Entry Phase upon completion of the Basic Police Academy. Recruits will then incrementally advance to Phase V (solo) through a comprehensive, progressive process involving field training, observation, critique, evaluation, and review. In all training phases (except Phase V) the recruit shall be assigned to work with a certified FTO. FTOs shall not be assigned the same recruit for more than two (2) consecutive training phases.

2.2.2.  Each day’s activities will be critiqued with the recruit. The recruit’s regularly assigned FTO will use the Standardized Evaluation Guidelines to complete a Weekly Evaluation prior to the week’s end to reflect performance for that day. The evaluation will be discussed with the recruit and will be signed by both members.

2.2.3.  If, because of technical reasons, a Weekly Evaluation cannot be completed within the ADORE program, the original, typed or handwritten Weekly Evaluation will be sent directly to Training. A copy of all Weekly Evaluations will be forwarded through the precinct chain of command for the benefit of all appropriate supervisors.

2.2.4.  In the unusual circumstance where a recruit is assigned to work with a member who is not a certified FTO, that member will not complete a Weekly Evaluation. That member will write an inter-office memo to the FTEP Coordinator outlining their activities and the recruit’s performance during the period the recruit was assigned not to exceed one week. The content will be reviewed with the recruit who will acknowledge the review with his/her signature. The original memo will be sent directly to Training, and a copy forwarded through the precinct chain of command for the benefit of all appropriate supervisors.

2.3.  Phase V:

2.3.1.  Recruits who have successfully completed all previous training phases, and have consistently met the acceptable performance standards as defined in the Standardized Evaluation Guidelines, will be advanced to Phase V training status. Phase V training is independent of direct FTO supervision, and the recruit will be authorized to work solo. Phase V continues until completion of the probationary period unless the recruit’s performance reflects serious deficiencies, in which case the recruit’s performance will be reviewed by Training to determine an appropriate course of action.

2.3.2.  During this final phase of field training an FTO will be assigned to closely monitor the recruit’s performance. Using the Standardized Evaluation Guidelines, the FTO shall complete a Bi-Weekly Phase V Evaluation Form, within the ADORE program to document the recruit’s performance. The FTO will discuss the evaluation with the recruit and the FTO and recruit sign the evaluation.  A copy will be forwarded through the precinct chain of command for the benefit of all appropriate supervisors.

2.3.3.  An FTO may be assigned a maximum of two (2) Phase V recruits at any given time whose performance is his/her responsibility to monitor.  It is recommended that the FTO be assigned a district adjacent to the recruit(s) to allow mentoring and monitoring of the recruit(s).  An FTO assigned to mentor a Phase V recruit will not be assigned an Entry through Phase IV recruit as well. The FTO will not be given supervisory responsibilities for the recruit, since that is the role of the recruit’s detail sergeant. Rather, the FTO will be in a continuing role to monitor the recruit's progress and to aid in the transition to independent patrol work.

 

3.  Advancement:

3.1.  At the beginning of the last scheduled week of each training phase the recruit’s assigned FTO shall complete an End of Phase Evaluation Form within the ADORE program.  This will include the FTO’s recommendation for advancement to the next training phase, or retention in the current training phase. After the FTO discusses the evaluation with the recruit, both members will sign the form. A copy will be forwarded through the precinct chain of command for the benefit of all appropriate supervisors.

3.2.  For advancement to Training Phases I, II, III and IV, the End of Phase Evaluation will be approved by the FTEP Sergeant and the FTEP Coordinator.

3.3.  For advancement to Phase V, the Director of FTEP, the FTEP Sergeant, and the FTEP Coordinator will review the End of Phase Evaluation for approval. Written notification of the recruit’s advancement will be sent to the recruit’s Responsibility Unit Manager, with a copy sent to the recruit. No recruit will be allowed to work solo before this notification.

3.4.  The timelines listed for each phase, with the exception of Phase IV, are guidelines only.  The Bureau retains the right to extend those timelines and to terminate a recruit at any phase of the training process.  Advancement from one phase to another is not a guarantee of advancement to a permanent position until the recruit has successfully completed the probationary period.

3.5.  No recruit shall be considered for advancement to Phase IV until the recruit has successfully completed the Bureau’s Advanced Academy.

3.6.  No recruit shall be considered for advancement to Phase V until the recruit has completed the mandatory five (5) week observation period in Phase IV and the Bureau/ Department of Public Safety Standards and Training (DPSST) Field Training Manual.

 

4.  FTO Responsibilities:

4.1.  FTOs shall be responsible for notifying an FTEP Coordinator in the following circumstances:

4.1.1.  When their recruit has been involved in a significant incident (i.e. collision, pursuit, serious use of force, etc.).          

4.1.2.  When their recruit is absent for more than one (1) week.

4.1.3.  When their recruit is not meeting training timelines. 

4.1.4.  When the FTO changes precinct, shift, or days off.

4.1.5.  When the FTO has an approved leave (e.g. vacation, FMLA, military leave, etc.) of more than one (1) week.

4.1.6.  When the FTO receives notification they are the subject of an Internal Affairs Investigation.

4.1.7.  When the FTO has been promoted or transferred from a uniform patrol assignment.

 

5.  Field Training Conferences:

5.1.  Field Training Conferences, designed to discuss a recruit’s progress and to develop plans for correcting deficiencies, will be scheduled by the FTEP Coordinator upon receipt of each End of Phase Evaluation.  Additional Field Training Conferences will be scheduled as needed to evaluate and discuss the recruit’s performance. The regularly assigned FTO will also attend these conferences. The FTO will be prepared to discuss their recruit’s strengths, weaknesses, remedial training efforts, and suggestions for the future training of the recruit.

 

6.  Probationary Performance Summary:

6.1.  The Training Division shall maintain a Standard Operating Procedure outlining the circumstances where a written performance summary of a recruit officer’s observation reports will be completed.

 

7.  FTO Evaluation Forms:

7.1.  Recruits shall complete an FTO Evaluation Form for each FTO to whom they are permanently assigned. This form will be completed and forwarded directly to the Field Training Coordinator within two (2) weeks after completing their assignment with an FTO. These evaluations will be maintained in Training and will be reviewed with FTOs to give training feedback, as well as to maintain and enhance the quality of the FTO program. Their intended use is not disciplinary in nature. A recruit will not be advanced to Phase V until all FTO evaluation forms are completed and submitted. Training will maintain an SOP describing FTO evaluation procedures to be followed.

History:

  • Originating Directive: 5/1/15 (See rescinded-directive history)
  • Next Review Date: 5/1/17
  • Review By: Training Division