Government Exemption Policy
Portland City Code Section 6.04.050 E states no tax shall be imposed upon:
Any Federal Government employee travelling on official government business, who presents an official Government Exemption Certificate or official travel authorization.
“Federal Government employee” is defined as:
An employee of a federal governmental department, agency or instrumentality. Most federal agencies are well known such as the IRS,FDA,USForestService, Bureau of Indian Affairs (including Indian Health Service employees) and many others. However, federal instrumentalities or entities granted specific exemption from local tax under federal law include the Red Cross, Amtrak and Federal Credit Unions. Employees of the Red Cross, Amtrak and Federal Credit Unions are granted the exemption because federal law grants such exemption or because the U.S. Congress has deemed them federal instrumentalities.
(Note: Tax exemption cards issued by the U.S. State Department may grant exemption from hotel tax--as stated on the tax exemption card. The Revenue Bureau accepts such exemptions as valid.)
“Federal Government employee” is not defined as:
An employee of a state, county, municipal or tribal government. There is no exemption under the Transient Lodgings Tax Law for such employees. Additionally, no exemption may be granted to federal contractors, as they are not employees of the federal government.
“…official Government Exemption Certificate or official travel authorization” shall include:
Federal agency exemption certificates, federal agency letterhead requests for exemption (stating employee name(s), date(s) of stay and confirmation the stay is for official government purposes), City of Portland Government Exemption Certificate and official travel orders issued by a federal agency. A business card with a federal logo will also be accepted provided the federal employee supplies contact information for their direct supervisor.
Direct Bills and Constitutional Supremacy
The Comptroller General of the United States has ruled that direct payments made by the federal government to an entity to directly purchase goods or services may be tax exempt. The Comptroller General has also ruled consistently that indirect payments (including use of the Individually Billed government issued credit card or other reimbursed payments) are not tax exempt. Therefore, the Revenue Bureau will only allow exemption for direct bills where the federal government is the direct orderer of such services and the federal government is the direct payer of such services. This exemption also applies to federal employees making payment with a Centrally Billed government issued credit card. No exemption will be allowed for indirect payments (such as payments to an intervening contractor who brokers services under federal contract) unless made directly by the actual federal employee to a hotel and an official Government Exemption Certificate or official travel authorization is also presented.
12/19/2013 signed by Terri Williams
Date Transient Lodgings Tax Program Manager