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The City of Portland, Oregon

Archives & Records Management

Office of the City Auditor

phone: 503-865-4100


1800 SW 6th Ave, Suite 550, Portland, OR 97201

More Contact Info

TRIM (Content Manager)

TRIM (Content Manager) is an electronic records management application administered by the Archives and Records Management Division of the City Auditor’s office.  TRIM is used for both enterprise-wide and bureau-specific functions requiring document management, fulfilling legal requirements for retention and access, and for improving workflows. 

TRIM Screenshot

TRIM is a State of Oregon-certified records management application that functions much like a physical records center.  TRIM stores electronic records, manages security and access for those records, and applies retention schedules so that all public records are professionally maintained according to applicable State and City laws.  Archives and Records Management has managed this system since 2001.  Used by a wide-range of industries and institutions, including the State of Oregon, US Department of the Navy, and the Australian Government, TRIM continues to be a leader in electronic records management solutions.

TRIM integrates with Office 365, individual or shared folders on network drives, and with specific business applications, such as TRACS. TRIM accepts records created from any application including e-mail, Word, Excel, PowerPoint, CAD drawings, TIFs, JPEGs, PDFs, MP3s, MPGs, etc..

The following documents provide an overview of the system, a rough outline of roll-out steps, and a list of system functions.  When your office is ready to start managing its electronic records completing the project request form below will begin the process.