Purpose of the Records Retention Schedule

• To describe the records of an agency, organization, or administrative unit
• To establish a timetable (retention period) for a record’s life cycle, and provide authorization for a record’s ultimate disposition.  A record’s ultimate disposition is either destruction or permanent preservation

The retention period is established based upon a record’s administrative, fiscal, legal, historical and research value. 

All City employees have the responsibility to preserve and maintain the records related to their work activities according to the applicable record retention schedule.