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The City of Portland, Oregon

Archives & Records Management

Office of the City Auditor

phone: 503-865-4100


1800 SW 6th Ave, Suite 550, Portland, OR 97201

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Records Retention Schedules

Purpose of the Records Retention Schedule

  • To describe the records of an agency, organization, or administrative unit
  • To establish a timetable (retention period) for a record’s life cycle, and provide authorization for a record’s ultimate disposition.  A record’s ultimate disposition is either destruction or permanent preservation

The retention period is established based upon a record’s administrative, fiscal, legal, historical and research value. 

All City employees have the responsibility to preserve and maintain the records related to their work activities according to the applicable record retention schedule.


 **Retention Schedules updated as of 2021 - Regular Information Sessions TBD.  If you would like to schedule an Information Session about the new Retention Schedules, please contact Max Johnson:***


The Introduction to the Retention Schedules provides terms, definitions, and guidance in using the retention schedules:

Introduction to the Retention Schedules


Download or view the current retention schedules:

Records Retention Schedules


The Crosswalk provides a detailed list of the previous schedules and their replacement schedules:

Crosswalk of previous Schedules to new ones






General Schedule

Common Bureau Records