9407-01   WG, Real Property Records

Series is created to track land, buildings and improvements owned by the city. Series is created to track the financial records to property ownership, planning, and acquisition /disposition. Records include convenience copies of documentation of property purchases and dispositions, easements, feasibility studies, drawings, diagrams, inquiries, authorizations and all legal documents related to city owned property.

Retention: As needed or until superseded or obsolete
Authority: ORS 192.005(5)(b)(D)
Confidential? No                   
Vital Records? No
Record Copy? No                  

9407-02   WG, Property Appraisal and Lease Records 

Series used to document and record appraisals and leasing’s of City property. Records include convenience copies of documentation related to appraisals or tenanting of City property to agencies or individuals.

Retention: Until superseded
Authority: ORS 192.005(5)(b)(D)
Confidential? No                   
Vital Records? No
Record Copy? No                  

9407-03   WG, Plans, Specifications, Reference Maps, Notes 

Series used to maintain job copies for reference during the construction and warranty phase of jobs as well as reference drawings and maps of all WG sites.

Retention: Until superseded
Authority: ORS 192.005(5)(b)(D)
Confidential? No                   
Vital Records? No
Record Copy? No