City employees may check out records from PARC as long as they are employed by the bureau that owns the record they are requesting. If they would like to view another bureau’s record, they must make arrangements with that bureau or view the record at PARC during research hours. Records that are part of the Archives Historical Records Collection are unavailable for check out, but may be accessed in the Research Room as well. This excludes records exempt from disclosure or in cases where a bureau is the designated disseminator of the information.
City employees may submit records requests by email, phone (503-865-4100), or through the employee’s request form via EFiles. Requests received before 8:00 AM of a work day will be sent out in inter-office mail that same day, unless otherwise notified. All requests placed after this time will be sent out the following day.
Before we can send records, we will need the following information to process the request:
- Contact Information
- PARC Confirmation number with box number (ex: 2007198 box 5) or PARC location (locations are subject to change) or Records Retention Schedule number and other identifying information about the box.