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The City of Portland, Oregon

Archives & Records Management

Office of the City Auditor

phone: 503-865-4100


1800 SW 6th Ave, Suite 550, Portland, OR 97201

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Affirmative Action Office

7301-01   Affirmative Action Plan Calculations

Series is used for setting City's annual affirmative action plan. Records include information on current number of women and minorities and jobs held in City, recruiting information and goal setting.

Retention: 10 years
Record Copy? Yes


7301-02   Case Files Internal Complaints

Series used to record and track complaints filed against the city by employees and/or applicants for employment. Records include correspondence, legal documents, and complainant form.

Retention: Hold 6 years after resolution of case.
Record Copy? Yes


7301-03   Affirmative Action Quarterly Reports

Series used to monitor City's progress in affirmative action. It includes reports monitoring City progress in meeting goals for affirmative action in the City and tracks number of women and minorities by Federal job category by race and sex by bureau, department, and total City. Held in three ring notebooks.

Retention: 10 years 
Record Copy? Yes


7301-04   Criterion Affirmative Action Management System (CAAMS)

Series is used to track progress of Affirmative Action in City and to create reports to bureaus and commission on progress. It includes information on numbers of women and minorities employed in the City.

Retention: Until superseded
Record Copy? Yes


7301-05   Affirmative Action Survey Records

Series is used to survey attitudes about affirmative action issues and to determine affirmative action needs and goals. Records include survey forms, questions and other records used to develop the survey or tally the results. Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.

Retention: 10 years
Record Copy? Yes