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The City of Portland, Oregon

Archives & Records Management

Office of the City Auditor

phone: 503-865-4100


1800 SW 6th Ave, Suite 550, Portland, OR 97201

More Contact Info


5008-01   Fuel Transfer Records

Series is created by the oil transporters to notify the Fire Bureau of the intent to transfer fuel to a marine vessel. Record is a fax that includes terminal where transfer is to take place, ship name and number, company doing transfer, type and amount of fuel, date and time of transfer, time and date reported to fire bureau and contact information.

Retention: Retain as needed or 1 day whichever is longer.
Record Copy? Yes


5008-02   Vessel Data Records

Series is used to track general information about ships and to notify concerned individuals of a pending arrival. Series is generally used for reference. Record includes date, vessel name, vessel class, vessel size, vessel information, owner of vessel, address and billing information, arrival date and time, departure information, mooring information, and connection information. Series includes information from the ships database.

Retention: Retain as needed
Record Copy? Yes


5008-03   Rose Festival Fleet Records

Series is used to plan and document the arrival, departure and placement of ships during the Portland Rose Festival. Series is used as a reference for planning future Rose Festival Fleets. Records include information about specific ships, arrival and departure information, ships participating in the Rose Festival Fleet, etc.

Retention: 2 years
Record Copy? Yes


5008-04   Radioactive Material Records

Series is used to document the approval process for ships carrying radioactive material through the City of Portland. Series is used for reference only as City has no regulatory responsibility or control of shipments through Portland. Records include information about the ship carrying the cargo, information on the type of material being transported, correspondence, and other general information about the shipment or the approval given to allow the material into the port.

Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.

Retention: Retain as needed
Record Copy? No 
Where? State of Oregon Health Division