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The City of Portland, Oregon

Archives & Records Management

Office of the City Auditor

phone: 503-865-4100


1800 SW 6th Ave, Suite 550, Portland, OR 97201

More Contact Info


5011-01   Fire Bureau Permit Records - Temporary Use

Series is used to document permits as required by the Fire Bureau per City and State Fire Codes. Series is created to document legal conditions of use within City limits. Records include permittee information such as name, address, etc. Records include location for use, type of use allowed, conditions, agreements, insurance information, permit number, state permit number ) if required), fee, etc. Examples of permits include retail fireworks permits, firework display permits, vending permits for using liquid fuels, blasting permits, public assembly permits, etc.

Retention: 2 years after expiration
Record Copy? Yes


5011-02   Fire Bureau Permit Records - Installment Permits

Permits are issued to document installation and removal of fire or storage systems. Permit contains location, name installer/contractor, date, etc. Permit may include plans, correspondence, calculations, tests, legal and financial documents, etc. Examples of permits issued include sprinkler, alarm, fixed fire, and storage tanks. Series includes Certificate of Fitness.

Retention: Permanent. Paper copy may be destroyed after it has been microfilmed.
Record Copy? Yes


5011-03   Tank Cards

Series is used to document the location of fuel storage tanks. Records include location, contractor, permit number, work done, etc. Some records may include site plans, schematics and other drawings. Series may include plans and locations for other special hazards.

Retention: 5 years
Record Copy? Yes


5011-04   Certificate of Fitness Testing Records

Series is created to document individual tests for certification for installing fire systems. Series is created to test individuals who seek certification for Installation Permits. Record includes name of person, copies of questions asked, test results, etc. Examples include tests given for fire extinguishers, fixed systems, sprinklers, underground, clean agent systems, hood and vents, and other similar tests.

Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.

Retention: 6 months
Record Copy? Yes