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The City of Portland, Oregon

Archives & Records Management

Office of the City Auditor

phone: 503-865-4100


1800 SW 6th Ave, Suite 550, Portland, OR 97201

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5702-01   International Relations Organizations

Series is used to reference and document specific organizations with International Relations interests. Records document purpose, responsibilities, intent, and goals of international oriented organizations. Records include correspondence between the City and the groups and reference material on the organizations and their interests.

Retention: Until no longer needed
Record Copy? Yes


5702-02   International Relations Project Records

Used to document and track projects undertaken by the International Relations Office. Records include correspondence, reports, itineraries, recommendations, requests observations, and background information on specific projects. Examples of projects include sport and cultural exchanges, trade and economic development information, reference material on City development projects, and trip, travel and educational information.

Retention: Permanent. Dispose of reference material and background information before sending to archives.
Record Copy? Yes


5702-03   Cultural Resources Guide

Series is published guide to international relations organizations and resources. Guide includes list of cultural organizations and an explanation of resources offered.

Retention: Permanent
Record Copy? Yes


5702-04   Visitor Records

Created as project records for individual visits arranged by the Sister Cities/International Relations Office. Record includes individual project files, correspondence, contacts, itineraries, and reference for visitors to Portland or international cities.

Retention: 10 years
Record Copy? Yes


5702-05   International Relations Inventory

Created to document gifts received by the City of Portland. The inventory is a list of gifts given to the City and includes who gave the gift, when it was received, and other pertinent information on the acquisition. Gifts are often loaned by the International Relations Office to schools, businesses, and other organizations upon request.

Retention: Until superseded
Record Copy? Yes