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The City of Portland, Oregon

Archives & Records Management

Office of the City Auditor

phone: 503-865-4100


1800 SW 6th Ave, Suite 550, Portland, OR 97201

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9001-01 Computer Implementation Records

Records are used to ensure that projects are designed effectively and that equipment and software purchased and installed meet PDOT mission statements and goals. Records document network design, computer resources, computer standards, purchase specifications, purchase requisitions and installation of new equipment and software. Records are also contain software licenses and maintenance contracts.

Retention: Retain as needed or until superseded.
Record Copy? Yes


9001-02 Computer Training Records

Records are used to track bureau computer training programs. Records may include copies of training manuals, professional service contracts, and class content and registration information.

Retention: Retain as needed
Record Copy? Yes


9001-03 Bureau of Transportation Engineering (BTE) Computer Back-Up Systems

Series is created and used to back-up and restore BTE computer systems. Series is computer tapes, floppies, and other magnetic media, and computer printouts used to document and back-up the various bureau computers. Systems may include routine back-ups for the Bureau of Transportation Engineering (BTE), Maintenance Bureau, Bureau of Environmental Services (BES), Transportation, Traffic Management (BTM), etc. Series may also include records used to track back-up procedures.

Retention: Retain as needed. Information on back-up tapes needs to be available per approved records retention schedule.
Record Copy? Yes


9001-04 Employee Advisory Records

Records enable management to gather information and feedback on issues affecting bureau employees, management and programs. Records include minutes, meeting agendas and working documents. Records also include records created for employee recognition awards.

Retention: 2 years
Record Copy? Yes