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The City of Portland, Oregon

Auditor Mary Hull Caballero

Promoting open and accountable government

Proposed New Rules for the Auditor's Office

NOTICE OF PROPOSED RULEMAKING

Portland City Charter Section 2-506(a) authorizes the City Auditor to establish rules for the Office of the Auditor, and Section 2-506(b) authorizes the City Auditor to establish and administer human resources rules for the Auditor’ Office that are consistent with City human resources rules, except where the City Auditor determines, in writing, that a City human resources rule impairs the Auditor Office’s independence or duties.

The City Auditor proposes the following revised administrative rules for adoption:

ARA 10.01 Fraud Hotline

The Auditor’s Office operates a Fraud Hotline to enable City employees and the public to report suspected fraud, waste, and abuse by or against the City. The City Auditor recently transferred responsibility for administration of the Fraud Hotline from the Ombudsman’s Office to the Audit Services Division. The City Auditor proposes revising Auditor’s Office Administrative Rule (ARA) 10.01 (formerly numbered as rule 6.02) to reflect this move, and to further clarify the rules and procedures that apply to the Fraud Hotline.

Auditor's Office Human Resources Rules:

ARA 3.04.10 Travel

The City Auditor proposes revising ARA 3.04.10 (formerly numbered as rule 4.10) to simplify and clarify the rules and procedures that apply to travel by Auditor’s Office employees and other individuals authorized to travel for Auditor’s Office business. ARA 3.04.10 is generally consistent with (but not identical to) City human resources rule HRAR 4.10 - Travel, but provides additional guidance about practices specific to the Auditor’s Office. In addition, to promote compliance with other City travel guidance, ARA 3.04.10 includes and/or references the City's accounting rules related to travel and information about the City's Motor Pool. 

ARA 3.04.11 Inclement Weather

The City Auditor proposes revising ARA 3.04.11 (formerly numbered as rule 4.11) to clarify the expectations for Auditor’s Office employees during inclement weather. ARA 3.04.11 is consistent with (but not identical to) City human resources rule HRAR 4.11 – Inclement Weather.

ARA 3.08.03 Hours of Work, Overtime Compensation, and Management Leave: Exempt Employees of the Auditor's Office

The City Auditor proposes revising ARA 3.08.03 (formerly numbered as rule 8.03) to simplify and clarify the hours of work, overtime compensation, and management leave expectations for Auditor’s Office employees who are classified as exempt from the overtime requirements set forth in the Fair Labor Standards Act. ARA 3.08.03 is consistent with (but not identical to) City human resources rule HRAR 8.03 – Hours of Work, Overtime Compensation & Management Leave: FLSA Exempt Employees.


REVIEWING THE PROPOSED RULES

The proposed rules are available on-line at www.portlandoregon.gov/auditor/proposedrules, and through the links above.

Paper copies of the proposed rules are available at the following offices of the Auditor’s Office:

• Auditor’s Office, City Hall, 1221 SW 4th Ave., Rooms 130, 140, and 310

• Hearings Office, 1900 SW 4th Ave., Suite 3100

• Archives and Records Center, 1800 SW 6th Ave., Suite 550


SUBMITTING COMMENTS ON THE PROPOSED RULES:

The City Auditor invites employees and the public to comment on the proposed new rules. To be considered, comments must be received by 5:00 PM on April 4, 2019.

Comments may be:

Submitted electronically at https://www.portlandoregon.gov/auditor/75254

Emailed to: auditorsoffice@portlandoregon.gov

Mailed to: Office of the City Auditor, ATTN: Management Services, 1221 SW 4th Ave., Room 310, Portland, OR 97204

Hand-delivered to:

Auditor’s Office, City Hall, 1221 SW 4th Ave., Room 130, 140, or 310

Hearings Office, 1900 SW 4th Ave., Suite 3100

Archives and Records Center, 1800 SW 6th Ave., Suite 550