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The City of Portland, Oregon

Development Services

From Concept to Construction

Phone: 503-823-7300


1900 SW 4th Ave, Portland, OR 97201

More Contact Info

Project Submittal

How do I submit Deferred Submittals & Revisions?

When submitting Deferred Submittals & Revisions you must fill out an FPP Deferred Submittal or Revision application.

Deferred Submittal:

  1. A copy of the FPP Deferred Submittal application
  2. Three (3) sets of plans
  3. Two (2) set of calculations
  4. Two (2) sets of product information
  5. Drawings and calculations must be stamped and signed by an Engineer registered in Oregon and approved by the Architect/Engineer of record for the building. If one or both are not on plans, they will not be accepted for review
  6. Complete project submittals may be made to Permitting Services
    1900 SW 4th Ave, 2nd floor (Mon – Fri 8 a.m. to 3 p.m. and Thurs 8 a.m. to Noon)


  1. A copy of the revision application   
  2. Three (3) sets of plans that clearly reflect the proposed change(s). Drawings and calculations must be stamped and signed by the Architect and/or the Engineer of Record, if applicable.
  3. Two (2) sets of calculations, if applicable
  4. Inspector’s correction notice, if revision is due to an inspection correction
  5. Complete project submittals may be made to Permitting Services
    1900 SW 4th Ave, 2nd floor (Mon – Fri 8 a.m. to 3 p.m. and Thurs 8 a.m. to Noon)

What is a Project Reference Number or a "Billing Identification" Number?

The "Project Reference Number" (Billing Number) is a set of numbers and/or letters that is (created by the Responsible Party or the Building Management Company) similar to a purchase order number. This is not YOUR JOB NUMBER

The "Project Reference Number" (Billing Number) is our authorization to bill the Responsible Party and provides them with a reference number on our invoices that can be used to tie the review and inspection charges for the permit to the corresponding project. Typically, the same "Project Reference Number" will be used for the building permit and all related trade permits for the same project. 

Please note: If we do not have a Project Reference Number, we cannot set up or issue a permit.  

Complete Project Submittals may be made to Permitting Services - 2nd floor - 1900 SW 4th Avenue. (Mon, Tues, Wed, Fri - 8:00 a.m. – 3:00 p.m. and Thurs 8:00 a.m. to Noon) 

For Questions, please call 503-823-5996. 

Facility Permit Program Minimum Submittal Requirements

  1. Minimum three (3) sets of plans are required
  2. (2) sets of Structural Calculations Stamped by the Engineer of Record licensed w/State of Oregon, (if applicable)
  3. (1) Project Manual (if applicable)
  4. Plan size minimum 11” x 17”
  5. All plans must be drawn to scale (min. 1 inch = 10 ft)
  6. Drawings cannot contain color
  7. Dimensions and notes must be printed to match 12-point font minimum
  8. Site Plan – When there is outside work a site plan is required.
  9. Floor Plans – A floor plan, provided for each area and level of the building in which work is being done
  10. Code Summary (Occupancy type, floor area, tenant area, tenant occupant load, etc.)
  11. Elevation View (All sides)
  12. Cross Section Drawings
  13. Architectural and/or structural “Approval” stamps: Plans are not deemed complete without the approval stamps.
  14. Plan must clearly show all work you intend to do on the building as well as the existing conditions. In some cases, we will need the plans to reflect where the building sits on your property in relationship to property lines and other buildings on the site.

    Please remember when submitting plans or corrections, the following are not allowed:

  15. Taped or glued items including labels, stickers or adhesive papers
  16. Grayscale drawings
  17. Highlighter
  18. Color line representation (with the exception of limited red pen or red permanent marker corrections)
  19. Photographs used to demonstrate a requirement of code
  20. Aerial Photographs used to represent the site plan
  21. Paper stapled to documents in lieu of redlines or updated full sheet

If you have a document with any of these items, you will be required to make photo copies of the sheet(s) in order to submit a “clean” set of plans. The Bureau still asks for hand drawn changes to plans to be marked with red pen or marker to indicate changes or updated sections to your plans.