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The City of Portland, Oregon

Development Services

From Concept to Construction

Phone: 503-823-7300

Email: bds@portlandoregon.gov

1900 SW 4th Ave, Portland, OR 97201

More Contact Info

Project Submittal


Facility Permit Program Minimum Submittal Requirements

  • Minimum three (3) sets of plans are required
  • (2) sets of Structural Calculations Stamped by the Engineer of Record licensed w/State of Oregon, (if applicable)
  • (1) Project Manual (if applicable)
  • Plan size minimum 11” x 17”
  • All plans must be drawn to scale (min. 1 inch = 10 ft)
  • Drawings cannot contain color
  • Dimensions and notes must be printed to match 12-point font minimum.
  • Site Plan – When there is exterior work a site plan is required.
  • Elevation View (All sides) – When there is exterior work.
  • Floor Plans – A full floor plan of the proposed alterations and existing conditions for each level of the building in which work is being done. This includes fully dimensioned and labeled, including existing and proposed walls, walls to be removed, door swing direction, windows, stairs, plumbing fixtures, accessibility clearances, uses of rooms/areas, fire-rating of walls
  • Roof Plan – When there is any work being done on the roof, the roof plan should include roof materials, slopes, drains, vents, access hatch, and roof-mounted equipment. Sketches and aerial photographs are not allowed.
  • Code Summary (Occupancy type, floor area, tenant area, tenant occupant load, etc.)
  • Cross Section Drawings
  • Architectural and/or structural “Approval” stamps: Plans are not deemed complete without the approval stamps.


Please remember when submitting plans or corrections, the following are not allowed:

  1. Taped or glued items including labels, stickers or adhesive papers
  2. Grayscale drawings
  3. Highlighter
  4. Color line representation (with the exception of limited red pen or red permanent marker corrections)
  5. Photographs used to demonstrate a requirement of code
  6. Aerial Photographs used to represent the site plan
  7. Paper stapled to documents in lieu of redlines or updated full sheet

If you have a document with any of these items, you will be required to make photo copies of the sheet(s) in order to submit a “clean” set of plans. The Bureau still asks for hand drawn changes to plans to be marked with red pen or marker to indicate changes or updated sections to your plans.


How do I submit Deferred Submittals & Revisions?

When submitting Deferred Submittals & Revisions you must fill out an FPP Deferred Submittal or Revision application.

Deferred Submittal:

  1. A copy of the FPP Deferred Submittal application
  2. Three (3) sets of plans
  3. Two (2) set of calculations
  4. Two (2) sets of product information
  5. Drawings and calculations must be stamped and signed by an Engineer registered in Oregon and approved by the Architect/Engineer of record for the building. If one or both are not on plans, they will not be accepted for review
  6. Complete project submittals may be made to Permitting Services
    1900 SW 4th Ave, 2nd floor (Mon – Fri 8 a.m. to 3 p.m. and Thurs 8 a.m. to Noon)

Revision:

  1. A copy of the FPP Revision application
  2. Three (3) sets of plans that clearly reflect the proposed change(s). Drawings and calculations must be stamped and signed by the Architect and/or the Engineer of Record, if applicable
  3. Two (2) sets of calculations, if applicable
  4. Inspector’s correction notice, if revision is due to an inspection correction
  5. Complete project submittals may be made to Permitting Services
    1900 SW 4th Ave, 2nd floor (Mon – Fri 8 a.m. to 3 p.m. and Thurs 8 a.m. to Noon)

What is a Project Reference Number or a "Billing Identification" Number?

The "Project Reference Number" (Billing Number) is a set of numbers and/or letters that is (created by the Responsible Party or the Building Management Company) similar to a purchase order number. This is not YOUR JOB NUMBER

The "Project Reference Number" (Billing Number) is our authorization to bill the Responsible Party and provides them with a reference number on our invoices that can be used to tie the review and inspection charges for the permit to the corresponding project. Typically, the same "Project Reference Number" will be used for the building permit and all related trade permits for the same project. 

Please note: If we do not have a Project Reference Number, we cannot set up or issue a permit.  

Complete Project Submittals may be made to Permitting Services - 2nd floor - 1900 SW 4th Avenue. (Mon, Tues, Wed, Fri - 8:00 a.m. – 3:00 p.m. and Thurs 8:00 a.m. to Noon) 

For Questions, please call 503-823-5996.