Now that we’re two months into our fiscal year (FY) 2017-18 budget, it’s already time to begin preparing for the FY 2018-19 budget (July 2018 – June 2019). All City bureaus will be required to submit their budget requests in late January or early February 2018.
As in past years, BDS’s budget development process will be participatory and will involve a large number and variety of stakeholders, including:
BDS employees will have multiple opportunities to be involved in the budget development process. All BDS workgroups take time in staff meetings during the fall to discuss budget needs and ideas. The bureau also hosts Budget Drop-In Sessions, where employees can ask budget questions and share ideas. Finally, some BDS employees will participate on the BDS Budget Advisory Committee (see below).
Budget Advisory Committee (BAC) – All City bureaus are required to form Budget Advisory Committees (BACs) that include representatives from bureau management, employees, customers, citizens, and other stakeholders. The BDS BAC has historically included representatives from several groups:
- DRAC (Development Review Advisory Committee)
- Development industry
- BDS (employees and managers)
- Community organizations
The BAC evaluates our budget request in light of the City’s budget directions, BDS’ budget goals, and the needs of customers and the community. The BAC will meet several times during the budget preparation process, from October 2017 through January 2018, and will submit a report with our budget request in late January/early February. All BAC meetings are open to the public. BAC meeting information and documents will be available on the BDS website soon.
Interested in joining the BAC? We’re looking for BDS customers, industry and community stakeholders, and/or people who have an interest in BDS’s budget and work to join our BAC. If you might be interested, please contact Mark Fetters (503-823-1028 or email@example.com) in BDS Business Operations.
Development Review Advisory Committee (DRAC) – The DRAC reviews the budget at a more global level. The DRAC provides input on permit and land use fees and has been involved in ensuring that the development review process works well. Understanding the budgets, service levels, and fees of the other City development bureaus continues to be a high priority for DRAC.
BDS Financial Advisory Committee (FAC) – The Financial Advisory Committee is composed of local economists and industry representatives along with City economic and finance staff. The Committee reviews our long-range financial projections, which are instrumental in setting parameters for our budget. The Committee has provided valuable feedback and suggestions for improving our financial planning. The Committee will meet at least twice during the budget planning process.
Labor Management Committee (LMC) – The BDS LMC will review and discuss the budget primarily during its regular monthly meetings, and will be provided with detailed financial information, such as budget line items for each bureau division. This will allow for better familiarity with the bureau’s operation and aid in the LMC’s review and endorsement of the final budget recommendations.
2017 Fall Budget Monitoring Process (BMP)
At various times during the year, City bureaus have the opportunity to make adjustments to their current fiscal year budgets through the Budget Monitoring Process (BMP). Over the last several years BDS has frequently added staff positions through BMPs, which is faster than waiting for the City’s annual budget development process.
BDS managers have been reviewing workload and staffing data, and the bureau anticipates adding staff positions in its 2017 Fall BMP request, which is due to the City Budget Office on September 11, 2017.
For More Information
For more information about BDS’s FY 2018-19 budget process or the 2017 Fall BMP, please contact BDS Interim Senior Business Operations Manager Elshad Hajiyev (503-823-7338 or firstname.lastname@example.org) or Mark Fetters (503-823-1028 or email@example.com) in BDS Business Operations.