- After you submit your plans, they will be reviewed for the minimum submittal requirements by a permit technician
- Additional review will be done to confirm the project can be processed through FPP
- The plans will either be set up or the applicant will be notified of any additional information that is required.
- Once the permit is set up the applicant will receive an email notification.
- The plans will be routed to the appropriate review groups based on the project scope of work.
- A checksheet requesting any clarifications or corrections, if needed, will be provided from each of the assigned review groups.
- For additional information on the review process, see the FPP permitting process overview flowchart.
The common review groups include:
- Life safety/Mechanical review
- Structural review
- Bureau of Fire and Rescue
- Planning and Zoning review
Other review groups and Bureaus may also need to review the plans based on the scope of work or valuation of the work being performed.
Things to Consider:
Prolonged reviews can add cost and delays to your project. The best way to ensure the quickest review time:
- Make sure your FPP Intake form is completely filled out, the most commonly missed section is the project reference number and project valuation. (link to Project ref# Info)
- Provide complete, legible, scannable plan sets that include:
a. A site plan (when applicable)
b. An entire floor plan or a key plan that indicates bathrooms, elevators and exits
c. Clearly label existing and proposed work
- Planning and Zoning code review, Land Use Reviews – (Historic and/or Design) Zoning Nonconforming Upgrades (NCUs). (The requirements are intended to bring sites into conformance over time with zoning standards that may have changed since the original approval of the development.)
- Respond promptly to Checksheets.
- Permit cannot be issued without contractor information.
- The following are not allowed on plans:
a. Taped or glued items including labels, stickers or adhesive papers
b. Grayscale drawings
d. Color line representation
e. Photographs used to demonstrate requirements of code
f. Aerial Photographs used to represent the site plan
g. Papers stapled to drawings in lieu of additional full-size pages
A checksheet is sent to the applicant when a reviewer needs additional information, or a correction must be made to the plans. When you have gathered the additional information or made the corrections, bring the plans/information to the 3rd floor, Facility Permit Program and call 503-823-5996. Reviewers will be notified that a checksheet response has been received, and review will continue.
Status reports are available after your project has been assigned to reviewers. Status reports show all reviews and include the reviewer’s name and phone number. FPP permits are easy to identify due to their unique permit designation “FA” at the end of the permit number. To obtain a status report go to Portland Maps or call 503-823-5996.
When the last technical review is approved, your permit will be issued. The person designated to pick up the plans on your FPP intake form will be contacted when the permit is ready.
If your permit is ready for issuance, you may pick it up from FPP, on the 3rd floor of 1900 SW 4th Avenue, Portland, OR. For more information call 503-823-5996. The building's hours of operation are located on our homepage.