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The City of Portland, Oregon

Development Services

From Concept to Construction

Phone: 503-823-7300

Email: bds@portlandoregon.gov

1900 SW 4th Ave, Portland, OR 97201

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Deferred Submittal Guidelines

Definitions:

Deferred Submittal: Those portions of the design of the building/structure that are not submitted at the time of the application and that are to be submitted to the building official within a specified period.

Deferred Submittal Registered Design Professional: Oregon Registered Design Professional who designed the contents of the deferred submittal.

Engineer of Record (EoR): Engineer of record responsible for the design of the building/structure for the main permit associated with the deferred submittal.

Architect of Record (AoR): Licensed architect responsible for the design of the building/structure for the main permit associated with the deferred submittal.

Review Stamp: A stamp or other similar notation indicating that the EoR or AoR has reviewed the materials (drawings and calculations) for general conformance with the design of the building. The review stamp must state that a review has taken place; it cannot merely state that the deferred submittal was received. (See example below.)

Stamp or Seal: A stamp with signature by the registered design professional in responsible charge, registered in Oregon for the design of deferred submittal item. Typically, the registered design professional is a Professional Engineer or a registered Structural Engineer or a Registered Architect. (See example of Stamp or seal to the right.)

Building Official: The office or other designated authority charged with the administration and enforcement of the building code, or a duly authorized representative.

General Requirements:

  • Deferral of any submittal items shall have the prior approval of the building official and shall be listed on the approved construction documents of the main permit. (OSSC 107.3.4.2)
  • Deferred submittals must match the basic configuration approved under the Main Permit. Changes to design or layout cannot be approved under the deferred submittal. Instead, a revision to the Main Permit is required to be reviewed and approved before the deferred submittal can be reviewed.
  • The deferred submittal registered design professional must seal every sheet of drawings, as well as the cover page of the calculations. (OSSC 107.1)
  • Digital signatures are acceptable.
  • Shop drawing level detail is not necessary as part of the deferred submittal, however if the only drawings available are shop drawings and these drawings are submitted for approval as part of the deferred submittal, then these drawings must be sealed by the deferred submittal registered design professional.
  • Special inspection items shall be noted on the deferred submittal drawings, even if they were noted on the approved permit drawings. (OSSC 1704.3)
  • The deferred submittal drawings shall be stamped by the EoR with a review stamp. The review stamp shall be placed at a minimum on the cover page of the deferred submittal drawings, and cannot be located only on a transmittal (OSSC 107.3.4.2) Certain deferred submittal drawings must also be stamped by the AoR with a review stamp if the main permit was prepared and stamped by a licensed Architect. Deferred submittals that require a review stamp from the AoR include but are not limited to:
         • Curtain wall
         • Storefront
         • Stairs/ Guards/ Handrails
         • Fire Protection
         • Fire Life Safety Summary Binder
         • Glazing
         • Skylights
         • Canopies
         • Exterior coverings
         • Wood joists
         • Wood trusses
  • The review stamp shall be placed at a minimum on the cover page of the deferred submittal drawings, and cannot be located only on a transmittal (OSSC 107.3.4.2)
  • The review stamps from the EoR and AoR do not necessarily have to have a notation, “NO EXCEPTIONS TAKEN”, “APPROVED” or other similar statements. Minor changes requested by the EoR or AoR through statements such as “APPROVED with changes noted” or “Revise as noted” or similar statements may be acceptable if the EoR or AoR specifically provide direction on what that change is. For intake purposes, permit technicians will only verify that the review stamp is not notated as “Revise and Resubmit” or “Rejected” or similar language, in which case the deferred submittal may not be taken in for review. If the drawings are taken in and the plans examiner determines that the changes requested by the EoR or AoR are significant enough that the deferred submittal would require a re-design, a preliminary checksheet will be issued to require the changes requested by the EoR or AoR be made and approved by that design professional before a complete review will be undertaken
  • Calculations ONLY do not have to have a review stamp (see note about calculations also serving as drawings for trusses and joists below). Calculations must be sealed by the deferred submittal registered design professional.

Trusses/ Joists:

  • The truss placement diagram/ joist placement plans which serve only as a guide for truss installation and do not deviate from the approved main permit drawings do not need to be sealed, unless it contains additional information such as bridging details, etc. (OSSC 2207.4, OSSC 2303.4.2)
  • For trusses and joists, the calculations and drawings for an individual truss are frequently on the same piece of paper. For these, each page must be sealed by the deferred submittal registered design professional. (OSSC 107.1, OSSC 2207.2)