Hiring Manager Toolkit

Toolkit for hiring managers at the COP. Updated June 2021

Pre-Recruitment Process (Preparing the Recruitment)

The pre-recruitment process sets up the entire recruitment for success.  We ensure the vacancy has been identified and approved to fill, create an enticing and transparent job announcement, and develop an equitable outreach plan and recruitment plan.

• Intake Meeting Guide
• Sample Outreach Plan & Recruitment Timeline
• Best Practices for Eligible Lists
• Priority Tracker Checklist
• Use of a Comparable List
• Pre-Recruitment Terminology Glossary
• Pre-Recruitment FAQ
• Non-Rep vs Rep Recruitments
• Requisition Template
• Bureau Workforce Plan FY 2020-2021

Recruitment Process

Once you’ve completed the pre-recruitment steps your recruitment is ready to accept applications. Your partnership is essential in sharing details of the opportunity with prospective applicants and to ensure a positive candidate experience.

• Recruitment FAQ
• Recruitment Terminology Glossary
• Diversity Recruitment Best Practices
• Subject Matter Expert (SME) Minimum Qualifications Review

Selection

Once the recruitment has closed, you'll have access to the candidates’ application materials. Here is where you’ll do your evaluation and determine who you would like interview.

• Selecting candidates for Interviews
• Rejection Reasons Terminology Glossary
• Lawful and Prohibited Pre-Employment Inquiries
• Selection FAQ
• Virtual Interview Best Practice
• Veterans’ Preference Guidelines
• Appointment Status Terminology Glossary

Onboarding

Click for details on the new Onboarding process. Onboarding process by ensuring that employees complete all their necessary paperwork before the first day of employment.

• Onboarding Toolkit Reference Guide
• Checklist for Setting Up Employees to Work Remotely
• Virtual Learning Best Practices

Accommodations

City of Portland Accommodation's Information

• City of Portland's Disability Accommodation Fund Guidance
• HRAR 2.06 - Reasonable Employment Accommodations
• Reasonable Employment Accommodations Training

NEOGOV Resource Center

NEOGOV resources for bureau Originators, HR Liaisons, and Hiring Managers

• Step 1. Understanding your NEOGOV-Online Hiring Center Dashboard
• Step 2. Access your Electronic Referral
• Step 3. Access and Print Candidates' Application Material
• Step 4. Set-up Self-Scheduling Interview
• Step 4. Set-up Manual Interview
• Step 5. Make an Offer in the Online Hiring Center
• Step 6. Make a Hire
• Step 7. Send Notices to Candidates

Recruitment and Selection Process

Overview of the Recruitment and Selection process.