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The City of Portland, Oregon

Office of Management & Finance

Bureau of Human Resources

Knowledgeable | Helpful | Responsive

Phone: 503-823-3572

Benefits Line: 503-823-6031

1120 SW 5th Ave, Room 987, Portland, OR 97204

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All Forms - A to Z

 If you know the specific name of the form you are looking for, you will easily be able to find it within this alphabetical list of forms. If you don’t know the name of the form you need, try searching by category on the main Forms Library page, or contact the BHR webmaster at for additional assistance.

Note: Many forms and documents are internal so please make sure you're signed in to to access the full library.

2022 W-4 Form
2022 W-4 OR Form
Accommodations - ADA Accommodations Request Form
Accommodations - Pregnancy Reasonable Accommodation Request Form 
Allowance-Taxable Reimbursement Form

Applicant Letter- Not Selected for Interview

Applicant Letter- Not Selected for Position

Application for Compensation to Use Private Vehicle

Application for Compensation to Use Private Vehicle -Cat II

Application for Personal Use of City Vehicle

Application Invitation to Interview

At-Will, Full-Time Sample Offer Letter

Authorization for Release of Personnel File Information

Authorization for Use or Disclosure of Medical Information

Behavior-Based Interview Questions

Bias Awareness Training

Bike and Walk Bucks

BOEC Sample Offer Letter- Passed Physical Exam

BOEC Sample Offer Letter- Passed Selection Process

Bureau Time Approval and Verification Process Template

Catastrophic Leave

CDL Employee Background Check Form

City of Portland SAP Master Wage Types

City Paid Parental Leave Frequently Asked Questions  

Cityshape Registration Waiver

Classification Request Form (P4)
Classification Specification
Confidentiality Instructions for SME/ Evaluators/ Interviewers

Confidentiality of Employment References

Contingent Offer Checklist

Conviction/ Criminal History Record Request Release

Conviction/ Criminal History Record Request Release

Criminal Records Check Consent Form

Criminal Records Check FAQ

Critical HR Admin Rules Confirmation of Receipt

CTran Payroll Deduction
DCTU, Regular, Full-Time Sample Offer Letter

DCTU Temporary, Full-Time Sample Letter
DCTU Regular, Part-Time Sample Offer Letter

Deferred Comp Participation Agreement Form
Deferred Comp Catch Up Application
Deferred Comp Beneficiary Form
Deferred Comp EZ Enrollment Form (Voya)

Designation Notice

Direct Deposit Authorization 

Direct deposit Cancellation  

Direct deposit Opt Out Pay Statement

Director Time Review Submission Letter

DMV records evaluation form
Domestic Partnership Affidavit (for health insurance)
eLearning Content Guidelines

Eligibility Notice 

Employee- Certification of Health Care Provider

Employee Comp Time Payout Request

Employee Name Change Form

Employee Reclassification in Deep Class Series
Employee Reimbursement Request Rain Gear/Safety Shoes/Protective Clothing
Employee Reporting of Hours Worked in Oregon for Washington Residents

Family Member- Certification of Health Care Provider

Final Paycheck Election Form

FMLA Poster

FMLA/OFLA Leave of Absence Application

Forced ranking evaluation process

Form 220 Checklist

Hiring Checklist for Represented Positions

Hiring Manager Toolkit

I-9 employment eligibility verification

Interview Record

Interviewing Tips

Lawful and Prohibited Pre-Employment Inquires
Localization Status Change Form

Management Leave Award Form

Medical history statement
Merit Increase - Calculating Overall Performance Rating Tool
New Employee Information Form

New Hire Required Documents List
Non-Represented Hiring Checklist Positions

Non-Represented Selection Process Flowchart

Non-Represented, Regular, Full-Time sample offer letter

Non-Rep, Regular, Part-Time Sample Offer Letter
Non-Represented, Temporary, Full- Time Sample Offer Letter

Non-Rep, Temporary, Part-Time Sample Offer Letter

Non-Represented, Limited Duration, Full-Time sample offer letter

Nursing Mothers Program Registration Form

Offer Letter Guidelines

OFLA Bereavement Leave Guidance  

OFLA Poster 

Organizational Unit and Position Maintenance Form

Overpayment Report Form

P4 Form- Checklist

Parent Authorization Form

Payroll Correction Form

Payroll Deduction Authorization

Payroll Deduction Cancellation

PCL Regular, Full-Time Sample Offer Letter

Performance Evaluation Guidelines and Instructions

Performance Evaluations Forms

Personnel Action Request Form (SUPERFORM)

Personnel Action Request Form Guidelines

Photo ID/ Security badge form
Physical Capacities Test (PCT) Form - Providence

Physical Capacities Testing Information
Position abolishment request form

Position description form

Position transfer form

Protected Sick Time

Protected Veteran, Gender, Race/Ethnicity Self-Identification

PROTEC17 Regular, Full-Time Sample Offer Letter

PROTEC17 Regular, Part-Time Sample Offer Letter

PROTEC17 Limited Duration, Full-Time Sample Offer Letter

Qualifying Exigency -Certification

Quota Adjustment Form

Records Manual and Forms

Recreation FT  Sample Offer Letter

Re-Employment of an Employee on Military Leave of Absence

Reference Guidelines

Reference Records Form

Reference Release

Religious Accommodations Request Form

Relocation Reimbursement Application and Agreement Guidelines

Represented Selection Process Flowchart

Request for Additional Life Insurance Form (Medical History Form)

Request for Extension of Limited Term Position

Request for Work Schedule Creation
Request for Work Schedule Change

Request to Receive Donated Vacation Leave for Military Leave

Request to Remove Discipline –By City

Request to Remove Discipline – By Employee

Resume/Application Evaluation Matrix

Retro Pay Calculations

Sample Interview Evaluation Form

Sample Interview Questions

Separation Checklist & Off-Cycle Check Request
Separation Notice - Employee

Service Member – Medical Certification

Statement of Domestic Partnership (Non-Health Benefits)

Telework agreement

Template to Request Relief of Charges

Termination of Domestic Partnership

Time Reviewer Role Security Policy

Timekeeper Signatures

Transfer Request Process
Trip Reduction Incentive Plan (TRIP) - Employee Commute Program

Unemployment Insurance Summary

Uniformed Services Employment and Reemployment Rights Act (USERRA) Certification Form

Vacation Accrual Request Memo

Veteran – Medical Certification
W2- Copy Fee for Separated Employees

W2-Copy Fee for Active Employees
Wage Approval Request

Wage Type Mapping

Wage Type Master

Workers' Compensation Supplemental Calculations Spreadsheet -2023