Benefits Line: 503-823-6031
1120 SW 5th Ave, Room 987, Portland, OR 97204
The safety and well-being of our employees is important, and as a protection measure, the City works diligently to review and interpret public records laws as well as legislative history (background and intent leading to adoption of recent changes via House Bills).
Oregon Public Records Law (ORS Chapter 192) requires the City to provide the public the right to inspect and make copies of City public records unless there is a basis for not releasing records and claiming an exemption from disclosure.
The law allows the City to consider individual requests for exemption from disclosing information when there are personal safety concerns. The law allows for the following personal information to be exempt from disclosure if disclosing the personal information would be a danger to your personal safety or that of a family member residing with you (“Family Member”):
You can make a request to exempt from disclosure the above personal information by providing satisfactory information for the City’s review.
The law requires a written request for exemption. To submit an exemption request, please fill out the Public Record Exemption Request Form below and email it to
Please follow the step-by-step instructions at Portland.gov, and provide all information required to provide evidence sufficient to constitute a danger to the personal safety of you or a Family Member.
Note: the term “Family Member” is a family member who resides with you
The City will make all efforts to review the request for exemption within five (5) business days. The City may request additional information from you to complete review of the request.
If the exemption is granted, the exemption is effective for five years from the date the request was received. The exempt personal information will not be disclosed except in compliance with a court order, an order from the district attorney’s office, in response to a law enforcement agency request, or with your written consent. A new request for exemption may be made at the end of the five years.
You may at any time revoke the request for exemption or the granted exemption by filing a written statement that disclosure of home address, personal telephone number or personal electronic mail address for you or a Family Member no longer constitutes a danger to personal safety.
General Principles for Online Safety
Information for employees receiving harassing and threatening phone calls in relation to the ongoing protests
The purpose of the Legal Records Management Project (LRMP) is to develop, implement and administer City-wide policies and practices to manage electronic and other records in the context of public records requests, litigation discovery requests, legal hold
Find the HRBP for your bureau
Public Records Request Exemption Form for the City of Portland, both for City employees and the public.