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Office of Management & Finance

Bureau of Internal Business Services

BIBS is the provider of central services for the City of Portland


City Risk LogoLoss Prevention

Risk Management, Portland, OR


Authorized Employee Representative: means a labor organization that has a collective bargaining relationship with the employer and that represents employees. 

Authorized Government Representative: means any one of the following:

  1. A representative of the Oregon Department of Consumer and Business Services,
  2. A representative of the Secretary of Labor conducting an inspection or investigation under the Occupational Safety & Health Act,
  3. A representative of the Secretary of Health and Human Services, (including the National Institute for Occupational Safety and Health) conducting an investigation under Section 20(b) of the Occupational Safety & Health Act.

Bureau: is a collective term meaning all offices, bureaus, divisions and departments that comprise the City of Portland as a business entity. 


Catastrophes: when used for OR OSHA 300 reporting purposes, a catastrophe means:

  1. Two or more employees are fatally injured, or
  2. Three or more employees are admitted to a hospital or an equivalent medical facility. 

City Risk: means the City’s Office of Management and Finance, Bureau of Internal Business Services, Risk Management Division. 

Employee: for the purpose of this program, employee means a current employee, former employee. 


Fire & Police Disability & Retirement Fund: (FPD&R) is the bureau charged with the administration of Chapter 5 of the Charter of the City of Portland.  Chapter 5 is the disability, retirement and death benefit plan for sworn Fire Bureau and Police Bureau employees and consists of three separate programs, FPDR One, FPDR Two and FPDR Three. 


First Aid:

means emergency aid or treatment given to an ill or injured person, before Medical Treatment can be provided and, when used in reference to OSHA 300 Recordkeeping requirements is limited to the description provided in OAR 437-001-0700(8)(d)(B),Table 6.

Form 801: means the State of Oregon Form 801, first report of injury. 


Job Restrictions: within the Recordkeeping Program, job restriction means that one or more restrictions have temporarily been placed on an employee’s regular job duties as a result of an occupational injury or exposure. 


Job Transfers: within the Recordkeeping Program, job transfer means that as the result of an occupational injury or illness, an employee has been temporarily assigned to work other than the employee’s regular job duties. 


Loss Prevention Team: (LPT) means the City Risk Loss Prevention Team. 


Medical Treatment: means the management and care of a patient to combat disease or disorder and, when used in reference to OSHA 300 Recordkeeping requirements does not include:

  1. Visits to a physician or other licensed health care professional solely for observation or counseling,
  2. The conduct of diagnostic procedures, such as x-rays and blood tests, including the administration of prescription medication solely for diagnostic purposes (e.g., eye drops to dilate pupils); or
  3. First aid 

New Case: when used within this document means:

  1. The employee has no previous recorded injury or illness of the same type that affects the same part of the body, or
  2. The employee previously had a recorded injury or illness or the same type that affected the same part of the body but recovered completely (all signs and symptoms disappeared) from the previous injury or illness and an event or exposure in the work environment caused the signs or symptoms to reappear. 

Oregon Occupational Safety and Health Administration: (OR OSHA) is responsible for administering the recordkeeping requirements under CFR 1904. Recording and Reporting Occupational Injuries and Illness and Oregon Administrative Rule 437-001-0700 Recordkeeping and Reporting.  Click here for OR OSHA contact information.  

Other Potentially Infectious Material: means:

  1. The following human bodily fluids:
    1. Semen,
    2. Vaginal secretions,
    3. Cerebrospinal fluid,
    4. Synovial fluid,
    5. Pleural fluid,
    6. Pericardial fluid,
    7. Peritoneal fluid,
    8. Amniotic fluid,
    9. Saliva in dental procedures,
    10. Any body fluid that is visibly contaminated with blood,
    11. All body fluids in situations where it is difficult or impossible to differentiate between bodily fluids;
    12. Any unfixed tissue or organ (other than intact skin) from a human, living or dead; and
    13. HIV containing cell or tissue cultures, organ cultures, and HIV– or HBV– containing culture medium or other solutions, blood organs, or other tissues from experimental animals infected with HIV or HBV. 

Personal Representative: means anyone designated in writing by the employee for former employee, or the legal representative of a deceased or legally incapacitated employee. 


Risk Manager: means the risk manager of City Risk. 

Significantly aggravated: means an event or exposure in the work environment results in any of the following:

  1. Death, provided that the pre-existing injury or illness would likely not have resulted in death but for the occupational event or exposure,
  2. Loss of consciousness, provided that the pre-existing injury or illness would likely not have resulted in loss of consciousness but for the occupational event or exposure,
  3. One or more days away from work, or days of restricted work, or days of job transfer that otherwise would not have occurred but for the occupation event or exposure;
  4. Medical treatment in a case where no medical treatment was needed for the injury or illness before the workplace event or exposure, or a change in medical treatment was necessitated by the workplace event or exposure. 

Work-Related: means the work environment either caused or contributed to the resulting injury or illness or significantly aggravated a pre-existing injury or illness.